In compliance with State and Federal Procurement Codes, the school
committees adopt the following “Code of Conduct for Public Employees.”
This code, developed by the Office of the Inspector General, establishes
standards of conduct for all employees involved in the award or
administration of contracts for goods and services.
The Massachusetts conflict of interest law, Chapter 268A of the
General Laws, prohibits public employees from soliciting or accepting
gratuities of substantial value for, or because of, their official
duties. This Code of Conduct supplements the conflict of interest law
by setting standards of conduct for all employees with respect to
relationships with individuals and entities with whom we conduct our
official business. The purpose of this Code is to preserve the
integrity of these relationships and to maintain the highest level of
public confidence in the impartial performance of our duties.
I. GIFTS AND GRATUITIES
School personnel may not solicit or accept any gift, gratuity, favor,
entertainment, loan, or other item of monetary value from a person,
public agency, or private entity who has had, has, or is seeking to
obtain contractual or other business or financial relations with the
schools; who conducts or is seeking to conduct business or other
activities which are regulated or monitored by the schools; or who has
interests that may be or may give the reasonable impression of being
substantially affected by the performance or non-performance of their
a. You may accept gifts in cases involving a family or personal
relationship when the circumstances make clear that the relationship is
the motivation for the gift.
b. You may accept non-alcoholic beverages from public or private
entities; and accept food and beverages at seasonal or celebratory
functions hosted by the public entities.
c. You may accept food and beverages in connection with attendance at
working meetings held in the office of a public entity; or at widely
attended meetings or gatherings held by a private trade or professional
association in an office or other business setting when you are
attending the meeting in your official capacity for informational,
educational, or other similar purposes.
d. You may accept unsolicited advertising or promotional materials of nominal value.
II. TRAVEL EXPENSES AND HONORARIA
School Personnel may not accept reimbursement for travel expenses
from a person or entity which falls within the scope of Section I above.
If you deliver a speech or participate in a conference or travel as a
necessary component of a vendor evaluation process, the School
department may elect to accept reimbursement from the sponsor or vendor
for actual and necessary travel expenses. In this case, the School
department will reimburse you in accordance with its travel policy and
bill the sponsor or vendor for the appropriate amount.
School personnel may accept honoraria or other monetary compensation
from an outside source in return for a public appearance, speech,
lecture, publication, or discussion only if all of the following
conditions are met:
a. Preparation or delivery of the public appearance, speech, lecture,
publication, or discussion is not part of your official duties.
b. Neither the sponsor nor the source of the honorarium is a person or entity which falls within the scope of Section I above.
c. You do not use school supplies or take office time in preparation or
delivery of the public appearance, speech, lecture, publication, or
School personnel may, however, accept awards, certificates, or other
items of nominal value given for a speech, participation in a
conference, or public contribution or achievement.
III. TESTIMONIALS AND RETIREMENT FUNCTIONS
School personnel may not solicit contributions, sell tickets, or
otherwise seek or accept payment for a testimonial or retirement
function, or any function having a similar purpose, held for any
employee if the contributor is a person or entity which falls under
Section I above and the payment exceeds the actual per-person cost of
food and beverages served at the function.
School personnel may not accept food, beverages, or gifts at any
testimonial or retirement function, or any function having a similar
purpose if their costs are paid for or subsidized by a person or entity
which falls under Section I above.
IV. GROUNDBREAKING AND DEDICATION CEREMONIES
School personnel may not request or require any person or entity
which falls under Section I above to sponsor or contribute to any
groundbreaking ceremony, dedication ceremony, or similar occasion
involving a public works project if they are paid for or subsidized by a
person or entity which falls under Section I above.
Region Voted to Approve:
Amherst Voted to Approve:
Pelham Voted to Approve: