Minutes from this year's school committee meetings are available below. For minutes from past years, see the archive of school committee minutes.
Video recordings of school committee meetings are available on Amherst Media, the local cable access station.
For minutes from the current academic year, see http://www.arps.org/minutes
Note that there are minutes here from three different school committees: the Amherst School Committee, which oversees the three elementary schools in the town of Amherst; Pelham School Committee, which oversees Pelham Elementary School; and the Regional School Committee, which oversees Amherst Regional Middle School and Amherst Regional High School.
Meeting minutes from 2009-2010 are listed below. For minutes from the current academic year, see www.arps.org/minutes.
Meeting minutes from 2009-2010 are listed below. For minutes from the current academic year, see www.arps.org/minutes.
Meeting minutes from 2009-2010 are listed below. For minutes from the current academic year, see www.arps.org/minutes.
Meeting minutes from 2008-2009 are listed below. For minutes from the current academic year, see www.arps.org/minutes.
Meeting minutes from 2008-2009 are listed below. For minutes from the current academic year, see www.arps.org/minutes.
Meeting minutes from 2007-2008 are listed below. For minutes from the current academic year, see www.arps.org/minutes.
Regular Meeting of the AmherstSchool Committee
Tuesday, September 9, 2008
High School Library
Present:
Andy Churchill, Chair
Sonia Correa-Pope
Elaine Brighty
Catherine Sanderson
Kathleen Anderson
Al Sprague, Co-Superintendent
Helen Vivian, Co-Superintendent
Matt Behnke, Wildwood Principal
Ray Sharick, FortRiver Principal
Michael Morris, Crocker Farm Principal
Public
Press
Debbie Westmoreland, Recorder
1. Welcome 7:09-7:11 p.m.
A. & B. Call to Order/Agenda Review—Mr. Churchill called the meeting to order at 7:09 p.m. He then welcomed everyone to the meeting and reviewed the agenda. He noted that a discussion of the work of the School Committee will be added to the New Business section.
C. Minutes—Ms. Brighty made a motion to approve the minutes of June 16, 2008. Ms. Correa Pope seconded and the motion passed unanimously.
2. Announcements and Public Comments 7:11-7:28 p.m.
Mr. Churchill distributed and read a statement regarding the “well-publicized growing pains of the current school committees.” He noted that he would like for School Committee members to have time to think about their responses so he will ask for comments during the New Business discussion. Steve Rivkin, parent, asked what the Amherst schools are doing to help students succeed in mathematics in the Middle School with the Impact textbooks that have been adopted. He asked what the goals are for the transition from sixth grade to seventh, including academic support for students who are struggling. He also asked what district expectations are with regard to students taking algebra in seventh or eighth grade. Mr. Sprague suggested inviting the math coordinator to report on this issue at the next Amherst meeting, along with the four elementary principals. Ms. Anderson mentioned again The Algebra Project, which was started by an African-American man out of Boston, noting that it was started because algebra is a gateway course that has kept children of color out of higher level math and science. Ms. Sanderson noted that the math committee, on which she served, made the decision to adopt the Impact text knowing that it is a higher-level text of which the schools will be using only two-thirds. This is due to the fact that the schools use Investigations in K-5, Connected Math in grade 6 and Impact beginning in Middle School. Mr. Sprague noted that the state standards are the course of study, not the textbooks themselves. Mr. Churchill asked that people submit their questions about the math program in advance of the report. Mr. Rivkin suggested inviting a member of AIMS, which is a local program that supports African-American students, to come to the meeting for the math presentation.
3. Superintendent’s Update 7:28-7:38 p.m.
Mr. Sprague introduced the new Amherst principals: Ray Sharick, FortRiver; Matt Behnke, Wildwood; and Mike Morris, Crocker Farm. He noted that installation of the portable building has begun at Mark’s Meadow. Dr. Vivian distributed revised slides of the schools’ adds and cuts lists to be included in the community presentation of the FCC. She then gave a brief update on the work of the FCC committee. Mr. Churchill noted that the committee will be presenting their Powerpoint presentation at a public forum on October 2 at 7:00 p.m. at the Town Room at Town Hall.
Dr. Vivian also reported that the administration is working with the APEA to develop a new roll-out plan of the Professional Development and Evaluation plan that was approved at the end of the last school year. She noted that evaluation of non-professional status teachers, the mentor program and professional development are still going forward as planned. Some other elements are being reviewed to ensure the success of the plan. She also reported that the MASBO audit of the business office’s efficiency will be done in October. Mr. Churchill noted that flyers have been posted and widely distributed around town inviting community members to participate in a number of public forums to gather input regarding what the community wants in the new superintendent.
4. Unfinished/Continuing Business 7:38-7:49 p.m.
A. Schools Organization Committee Update—Mr. Churchill noted that the report of the Schools Organization Committee was made at the last Amherst School Committee meeting in June. He briefly reviewed the process that was followed. He noted that the sense of the School Committee members who served on the Schools Organization Committee is that this is an issue that is just too big to take on at this time, with four new principals and a superintendent search this year. The recommendation is that this issue be tabled for now and be revisited at the end of this year or in the fall. This will give the new principals a year in the schools for which they were hired. Ms. Sanderson stated that she concurs with Mr. Churchill because of several factors, including the new principals, the number of options considered, and the lack of unanimity of the Schools Organization Committee members regarding which option is best. Ms. Brighty noted that she would just like to make sure the school committee stays very aware of the impact of language-based and socio-economic differences between the schools—which was the initial concern behind the formation of the schools organization committee—because it has budgetary implications. Mr. Churchill stated that the committee needs to talk more with the people in the schools to get a better handle on the equity outcomes of any changes. Ms. Correa-Pope stated that it is important for the committee to have the perspectives of the day-to-day details the principals will find as they work in their new schools. Ms. Sanderson asked that the executive summary of the Schools Organization Committee be posted online. Ms. Sanderson then made a motion that the executive summary be posted online. Ms. Anderson seconded and motion passed unanimously.
5. New Business 7:49-8:54 p.m.
A. Accept Gifts—Ms. Brighty made a motion to accept a gift of $100 from the Commonwealth of Massachusetts for the Wildwood Schoolyard Ecology program; $1,331.98 from the Stop and Shop A+ Program for Fort River; and $150 from an individual for Mark’s Meadow. Ms. Correa-Pope seconded and the motion passed unanimously. Mr. Churchill expressed the thanks of the School Committee for all of these gifts.
B. Work of the School Committee—Mr. Churchill stated that he would like to have a discussion of what work the committee members would like to do during the course of this year, noting that the biggest task for the year will be hiring a new superintendent. He then distributed and reviewed a proposal for setting up a “How Are We Doing” subcommittee, which would work with district staff to develop a plan for analyzing basic data to determine how the district is doing. Ms. Brighty suggested including Regional people on the committee so it could be done with a K-12 emphasis. Ms. Anderson noted that the idea of anecdotes as data seems to be marginalized in the plan. She suggested that there should be a way to use anecdotes as data points. Ms. Correa-Pope agreed. Mr. Churchill noted that he agrees that having both quantitative and qualitative data is important. Ms. Sanderson stated that there have already been some great examples of principals taking initiative in collecting and distributing surveys and data, such as the ones done at Crocker Farm, FortRiver, the High School, and the Middle School. She noted that it is really important to have a set of comparison schools to develop a sense of what are reasonable expectations for outcomes. Ms. Sanderson stated that she feels it is also important for the School Committee and Superintendent to receive data from teachers, and suggested that an anonymous survey be conducted for teachers. Mr. Sprague noted that there is a large amount of data-based information already in the district. He also stated that School Councils are mandated by law to develop School Improvement Plans for each school. Ms. Correa-Pope said that, as an administrator herself, she takes advantage of parent coffees to give parents an opportunity to share their concerns and comments. She said that our principals should be given the opportunity to hear concerns first before parents bring them to superintendents or school committee members. Mr. Sprague noted that we will be hosting coffees and school visits for the community beginning after Open Houses. Mr. Rivkin, parent, stated that it would be nice to have data on how our graduates do in college, not just where they go to college. He also stated that he would like to see data on how students who do not do well in our schools are doing after graduation. Pat Shilling, FortRiver and Crocker Farm parent, asked if any models exist in which parents, students and teachers work together to develop goals at the beginning of the year and to assess the success of the goals at the end of the year. Betty Schum, parent, stated that it would be important for the committee to hear from students in order to get their perspectives as data gathering begins. Nancy Rafson, FortRiver and Middle School parent, agreed that children can tell adults what we really need to hear. Mr. Cutting, UMass graduate student, cautioned that the dynamic nature of the rental housing and the presidential election may have a significant impact on the amount of section eight housing in South Amherst, which could impact data collection. The School Committee agreed that they would like to pursue the “How Are We Doing” subcommittee. The Co-Superintendents will bring a recommendation about which staff members should serve, and how, to the next school committee meeting. Janet Kannel, FortRiver and High School parent, stated that she would like to see data experts included on this committee. Ms. Sanderson made a motion to set up this subcommittee. Ms. Anderson seconded and the motion passed unanimously.
Mr. Churchill asked if there are other items the members of the School Committee would like to see on a future agenda. Ms. Anderson expressed concern that so many staff of color have left the district and she would like to make sure that the superintendent and administrators are held accountable for providing support to staff of color to encourage them to stay. Mr. Churchill asked what is done to support new staff in general. Mr. Sprague noted that Amherst is one of the best organized districts he has ever worked in for supporting incoming staff, including providing a mentor teacher to work with each new teacher. Ms. Correa-Pope noted that she would like to see a report on the ELL program. Dr. Vivian noted that Ms. Guevara, ELL Student Services Supervisor, is currently working on that report. Ms. Sanderson stated that the questions of whether we have too many administrators comes up on a regular basis, so a report on the expected administrative structure for a district of this size might be helpful as we hire a new superintendent. Mr. Churchill suggested also addressing the question of what it takes to staff an elementary, middle school and high school. Ms. Sanderson also noted that the way the website is conveyed and updated is important, such as adding reports and survey results on a routine basis.
C. Possibility of Televising Meetings Live—Mr. Churchill noted that the committee has discussed the possibility of having meetings in the Town Room at Town Hall so that the meetings can be broadcast live on ACTV. Ms. Brighty stated that she feels very strongly that the School Committee meetings should be in the schools, noting that they are broadcast multiple times on ACTV. Ms. Brighty also noted that there are parking problems and scheduling problems with using the Town Hall. Ms. Correa-Pope seconded Ms. Brighty’s comments. Ms. Sanderson stated that she likes the idea of the meetings being live and there are times at which the meetings are not recorded. Mr. Churchill commented that there is some sense that meetings that are not live do not have the immediate connection with the community that others do. Mr. Sprague and Dr. Vivian noted that some districts rotate their meetings between the various schools. Ms. Rafson, parent, agreed that it would build a sense of community if meetings were held in the various schools. Brendon Toller, new ACTV employee, noted that it would be difficult for ACTV volunteers to get to schools that are not on the bus line in order to film meetings. Ms. Sanderson suggested that if the meetings remain in the schools, the committee should consider either having a hand-held microphone for the audience to use or placing a microphone on a table at the front of the room for audience members to use.
6. Policies 8:54-9:08 p.m.
A. Policies for Second Reading—Mr. Churchill expressed concern about Policy 500.07 Financial Management: Funding Proposals and Applications. He noted that perhaps the policy should contain wording requiring that grant proposals that would take the district in a significantly new direction must be brought before the school committee. After brief discussion, Ms. Brighty agreed to rework the policy to be brought back before the Regional committee for reconsideration. Ms. Brighty then made a motion to approve the following policies as written:
Policy 500.13 Financial Management: Scholarships
Policy 500.14 Financial Management: Gifts made for General and/or Specific Purpose
Policy 600.10 Instruction: School Year/School Day
Policy 600.21 Instruction: Parental Notification Relative to Sex Education
Ms. Correa-Pope seconded and the motion passed unanimously.
B. Policies for Deletion—Ms. Brighty made a motion to delete the following policies: 1) 110.15 School Committee: Proposals affecting the length of School Year and 2) Policy 300.04 UMass School of Education Laboratory School (Mark’s Meadow). Ms. Anderson seconded and the motion passed unanimously.
7. Reports None
8. School Committee Planning 9:08 p.m.
A. Calendar Review—Elementary Open Houses on September 24; Public Forums with Jackie Roy on September 15, 16 and 17
B. Items for Upcoming Meetings
9. Adjournment 9:10 p.m.
Ms. Brighty made a motion to adjourn at 9:10 p.m. Ms. Sanderson seconded and the motion passed unanimously.
Respectfully submitted,
Debbie Westmoreland
Approved 10/14/08
Regular Meeting of the AmherstSchool Committee
Tuesday, June 17, 2008
High School Library
Present: Andy Churchill, Chair Jere Hochman, Superintendent (arrived @ 8:03)
Catherine Sanderson Wendy Kohler, Exec. Director of Program Dev.
Elaine Brighty Helen Vivian, Interim Superintendent
Kathleen Anderson Alton Sprague, Interim Superintendent
Sonia Correa-Pope Michael Morris, CF Principal
Debbie Westmoreland, Recorder
Public
Press
1. Welcome 7:03 p.m.
A. & B. Call to Order/Agenda Review—Mr. Churchill
called the meeting to order at 7:03 p.m. He noted that Dr. Hochman is
at the Pelham School Committee meeting and will be coming to the
Amherst meeting later. Mr. Churchill then introduced the new Interim
Superintendents, Helen Vivian and Alton Sprague, who will begin work
with the district July 1st.
C. Minutes—Ms. Brighty made a motion to approve the minutes of May 20, 2008. Ms. Sanderson seconded and the motion passed unanimously.
2. Announcements and Public Comments None
There were no announcements or public comments.
3. Superintendent’s Update 8:05 p.m.
Dr. Hochman noted that he attended sixth grade graduation
ceremonies at each of the elementary schools this week. He said each
one had its own flavor, but they were all joyful and all celebrated the
kids and their achievements over their years at the school.
4. Unfinished/Continuing Business 7:46 p.m. (B)/8:07 p.m.
A. Long Term Planning—Dr. Hochman explained the
background that was the impetus for the Budget Coordinating Group to
request a long-term planning process to identify various financial
scenarios for the town, library and the schools. He noted that the
objective is to “develop a multi-year financial strategy we can all
embrace.” Dr. Hochman explained that the school district will develop
scenarios including: 1. Level Funding; 2. Level Service; 3. Minimal
Enhancements; 4. Adequate Enhancement; and 5. Optimal Enhancements.
The districts’ scenarios will then be combined with the town’s and
library’s scenarios by a Facilitation Team. The consolidated scenarios
will then be taken through a public engagement process. After public
input, a long-term plan will be developed. Dr. Hochman then asked the
School Committee to brainstorm any ideas they would like to see
included in the district’s minimal, adequate and optimal enhancements.
Ms. Brighty stated that she would like to have foreign language
education in each school, provide elementary summer school, restore the
library paraprofessionals, provide more after-school transportation to
ensure equal access to programs, lower class sizes, increase computer
access, increase family outreach, and hire an assistant superintendent.
Ms. Sanderson said she would like to provide universal free
preschool at age three in the optimal scenario or free preschool for
free and reduced lunch eligible students in an adequate scenario;
provide fee-free field trips; provide student snacks; provide free
music lessons, including use of instruments; and purchase level 1
textbooks for sixth grade math. Ms. Anderson would like to provide
professional development to ensure that all staff has high expectations
of all students, regardless of color; have a student media center with
TV and radio production; and provide a laptop computer for each
student.
Ms. Correa-Pope also supported offering foreign language in each
school; providing summer and after-school programs, with
transportation; providing more translators; and offering more reading
recovery or other reading programs. Mr. Churchill noted that he would
like to increase time for enrichment teachers and offer more art and
music, replenish textbooks through a replacement cycle, increase
library funds, ensure that there are no forced mixed grade classrooms,
provide adequate central office staff for curriculum evaluation and
development, ensure that supply budgets are adequate to keep teachers
from having to purchase their own materials, and hire staff to oversee
the website. The committee asked that Mr. Morris comment on what his
priorities would be. He stated that he would expand the Parents as
Teachers program, provide a bilingual program to help immigrant
families navigate the schools, and expand the mentor teacher program.
B. Schools Organization—Mr. Churchill noted that the
school committee heard a report of the Schools Organization Committee
at their last meeting. The question now is how to move forward with
the information in the report. Mr. Churchill noted that Rod Wright, a
Community Engagement Consultant, will be available to meet with the
Schools Organization Committee this Thursday, June 19 at 2:00 p.m. in
the Superintendent’s Conference Room at Central Office. He invited
members of the committee to attend and distributed a copy of an
Executive Summary of the report that will be used in the meeting. Ms.
Brighty stated that she wants people to understand that this is just
the beginning of discussions of how to begin the public engagement
process. She noted that things will slow down with Dr. Hochman leaving
and an interim superintendent in place next year. Ms. Sanderson said
that as a member of the Schools Organization Committee she does feel
that there is a sense of urgency for change due to the major
disparities in socio-economic status between the schools. She also
noted that she believes that placement of sixth grade is a fundamental
issue that must also be discussed as any decisions about district
organization are being made. Ms. Anderson asked if the schools
organization committee included only middle class parents. Mr.
Churchill said that the committee was predominantly middle class and
that is one reason it is important to do a thorough public engagement
process. He said he believes we are in an inquiry phase with a sense of
urgency. He is hopeful the consultant can prepare the school committee
for some of the common pitfalls faced in these types of discussions and
make recommendations for the best way to move forward. Ms. Brighty
stated that she wants to be clear that she also feels a sense of
urgency, but does not want the issue to become polarized. She noted
that what would usually be a two-year process may have to be a
three-year process with the changes in district administration. Mr.
Morris noted that the problem of physical space, with regard to sixth
grade, presents a problem in being able to have a full conversation
about sixth grade placement.
5. New Business 7:06 p.m.
FLAP Grant—Wendy Kohler reported on the first year of the
Foreign Language Acquisition Program at Wildwood Elementary, which is
funded through a $450,000 three-year federal grant. She noted that the
program at Wildwood focuses on Chinese instruction and has been
implemented in grades K-4 this year. In FY09, Chinese instruction will
be provided in grades K-6. Ms. Correa-Pope asked why Chinese was the
language chosen. Dr. Kohler explained that the grant stipulated that
funds can only be used for instructional programs in certain languages
deemed “critical languages” by the federal guidelines, including
Chinese, Arabic, Turkish, or Russian. Dr. Kohler then reviewed
highlights of the program in its first year. She noted that, based on
the success this year, the district has already been approached by
representatives in Washington to write another five-year grant. Since
Russian is one of the languages, it would be possible to support the
secondary-level Russian program through grant funding. Ms. Sanderson
asked how the program will be evaluated. Dr. Kohler explained that
there are qualitative evaluations from students and teachers and very
complex rubrics for monitoring students’ language acquisition. She
noted that the evaluations are also a requirement of grant reporting.
Ms. Brighty asked if writing will eventually be a component of the
program. Dr. Kohler stated that it may be at some point, but the expert
consultants have strongly recommended concentrating on speaking for
now. Mr. Churchill said there are a few questions about where we are
going with the program since the district will have to pick up funding
once grant funds are no longer available. Dr. Kohler noted that grant
funds currently cover all costs including the grant coordinator,
Chinese teachers, program evaluation, professional development for the
classroom teachers, and funding for her to oversee the current grant
through the third and final year. Dr. Kohler stated that the more she
works with this program, the more she believes in the value of learning
any language at an early age. Decisions about the organization of the
district will impact how this program can expand. Ms. Sanderson asked
how this program works for students who may enter the district in an
upper-level elementary grade. Dr. Kohler stated that the grant included
an after-school Chinese program for these types of students, which has
not yet been implemented. Mr. Churchill stated that he would encourage
the committee to keep issues of equity and sustainability in mind as
they proceed. Dr. Kohler said that equity is the primary consideration
in every discussion. Mr. Churchill said it sounds like an exciting
program and he would be in support of any program that can be sustained
without destabilizing the secondary foreign language program. Abby
Jensen, Wildwood parent, asked how the success of the program will be
determined. Dr. Kohler noted that enrollment in the seventh grade
Chinese program will be one factor considered. She stated that there
is a very complicated set of benchmarks for evaluation that will be
based on student progress toward goals related to an elementary
language program. Eileen Moresko, FortRiver parent, noted that another
parent approached her about establishing language clubs at FortRiver
next year and they are planning to do this. Mr. Churchill thanked Dr.
Kohler for the report and all her work on the program.
6. Reports None
7. Sub-Committee Reports None
8. School Committee Planning 8:40 p.m.
A. Calendar Review—2008-2009 Meeting Dates Calendar: Mr.
Churchill asked if any of the committee members have comments about the
calendar. Ms. Sanderson noted that there are seven dates that conflict
with her required faculty meetings at work. After brief discussion, it
was decided that Ms. Sanderson will email conflicting dates to Debbie
Westmoreland who will rework the calendar draft for consideration at
the Regional School Committee meeting tomorrow night.
B. Items for Upcoming Meetings
9. Adjournment 8:44 p.m.
Ms. Brighty made a motion to adjourn at 8:44 p.m. Ms. Sanderson seconded and the motion passed unanimously.
Respectfully submitted,
Debbie Westmoreland
Approved September 9, 2008
Regular Meeting of
the
Tuesday, March 4, 2008
High School Library
Present: Elaine Brighty, Chair Jere Hochman,
Superintendent
Chrystel Romero Rob Detweiler, Director of
Finance & Operations
Andy Churchill Press
Kathleen Anderson Public
Debbie
Westmoreland, Recorder
Absent: Sonia
Correa-Pope
1. Welcome 9:04 p.m.
A. & B. Call to Order/Agenda Review—Mr. Churchill
called the meeting to order at 9:04 p.m. when the Regional meeting adjourned.
C. Minutes—Ms. Brighty made a motion to
approve the minutes of December 11, 2007.
The motion passed unanimously.
2. Announcements and Public Comments
None
There were no announcements or public comments.
3. Superintendent’s Update
None
4. Unfinished/Continuing Business 9:54 p.m.
A. FY09 Executive Level Budget—Dr. Hochman
noted that early in the budget process, the Town of
increase budget; however, a level-services budget would require a 6%
increase. He explained that after
numerous meetings with administrators, the budget being presented tonight is a
5.2% increase. Dr. Hochman stated that
this increase over the guidelines is not meant to be disrespectful to the
Finance Committee in any way. He explained that he and Mr. Detweiler have been
working very closely with John Musante, Town Treasurer, and the Town Manager
throughout the budget process. Recommendations for ways to try to close this
gap have been discussed and shared with them. Mr. Detweiler then distributed
and reviewed in detail the FY09 Executive Level Amherst budget. Dr. Hochman reviewed the additions and cuts
being recommended for the
budget. He distributed and reviewed an
updated document showing enrollment projections for the elementary schools in
08-09, noting that a classroom has been added back to Marks Meadow, bringing
the school up to 10 classrooms. Dr.
Hochman explained that a net cut of 2 FTE teachers is being recommended;
however, they are not classroom teachers.
In addition, Dr. Hochman noted that the adds/cuts list shows a cut of
0.0 paraprofessional FTE, but with a savings of $11,560. He explained that the
reason there can be a savings with no FTE reduction is due to the net effect of
positions that are being cut, combined with positions that are being
added. Mr. Detweiler then reviewed what
the effect will be on the
budget if the transportation amendment to the Regional Agreement is
approved. The net result will be a
savings of $35,882 to the
taxpayers. Mr. Churchill thanked Mr. Detweiler and Dr. Hochman for all the
planning and hard work that has been done in getting the proposed budget to
this point. He also thanked Andy
Steinberg, Amherst Finance Committee, for coming to the meeting for the budget
presentation.
5. New Business None
Accept Gifts—Ms.
Romero made a motion to accept gifts totaling $4,103.67 (list attached) for the
elementary schools. Ms. Anderson
seconded and the motion passed unanimously.
6. Reports None
7. Sub-Committee Reports 9:36 p.m.
Mr. Churchill noted that the Schools Organization Committee
is continuing to meet and a draft report is being developed. The committee has narrowed their work down to
four scenarios for further investigation.
Mr. Churchill also congratulated the schools on the principal search
process. He noted that there was a very good turnout for the community
interview forums, and he believes parents felt that they really had an
opportunity to be heard.
8. School Committee Planning None
A. Calendar Review
B. Items for Upcoming Meetings
9. Adjournment 9:39 p.m.
Mr. Churchill announced that the planned executive session
for the purpose of approving and releasing minutes would be postponed. Ms. Brighty then made a motion to adjourn at 9:39
p.m. Ms. Anderson seconded and the
motion passed unanimously.
Respectfully
submitted,
Debbie
Westmoreland
Approved 3/25/08
Regular Meeting of
the
Tuesday, January 22, 2008
High School Library
Present: Elaine Brighty,
Chair Jere Hochman, Superintendent
Chrystel Romero
(left at 10:09 p.m.) Rob Detweiler, Director of Finance & Operations
Andy Churchill Press
Kathleen Anderson Public
Debbie
Westmoreland, Recorder
Absent: Sonia
Correa-Pope
1. Welcome 9:50 p.m.
A. &
B. Call to Order/Agenda Review—Mr. Churchill
called the
meeting to order at 9:50 p.m.
C. Minutes—None
2. Announcements and Public Comments
None
There were no announcements or public comments.
3. Superintendent’s Update
None
4. Unfinished/Continuing Business 9:54 p.m.
A. FY09 Budget Discussion— Mr. Detweiler distributed and reviewed the
funded with only the known cost increases, it will require an increase over
FY08 of 8.4%, or $1,643,750. In order to
meet the Amherst Finance Committee guideline of a 2% increase, cuts would be
required totaling $1,254,616.00. Dr. Hochman noted that such a level services budget retains the
staffing needed to retain class sizes as they are currently, after taking care
of the hot spots that developed when the school year started. Mr. Churchill asked what factors account for
the major difference between the gaps in the Regional budget and the
increase last year while the
budget increase stayed at 1%. As a result,
additional staffing that was added was not included in the base budget last year. Also, he stated that the effects of the new
charter school are now being seen at the elementary level. Mr. Detweiler noted
that health insurance is another major factor.
Costs are much higher for the
budget, purely as a function of who has enrolled for health insurance. Dr. Hochman stated
that making cuts of this magnitude is extremely drastic, and will redefine what
we do as a district. He noted that we
will be persistent in painting the picture for the town of what the schools and
budget should look like, now and three years out. Mr. Churchill asked that as the budget
process goes forward we be absolutely clean on the numbers so we can advocate
effectively. He noted that there is a
proposed special Town Meeting to talk about budget needs, with the assumption
that Town Meeting members will be able to own the problem along with the School
Committee. Dr. Hochman
stated that the district will be absolutely transparent throughout the budget
process. Steve Rivkin,
community member, asked if there has been consideration of reaching a
three-year contract with staff that is contingent on revenues in each
year. He also asked if thought has been
given to trying to galvanize community support to help make up the deficit
privately. Ms. Brighty
explained that, while private donations are wonderful, they cannot be used to
support the operating budget. With
regard to the contract question, Dr. Hochman noted
that the district and School Committee are very mindful of such options and
they are considered during the negotiation process. He noted that private
fundraising has been kicked up a notch over the past few years, noting that the
Amherst Education Foundation significantly increased their fund-raising last
year. Ms. Anderson asked if there may
be ways of compensating employees creatively, such as providing a tax break to
those who are
residents. Dr. Hochman
said that a number of districts nationwide have implemented such creative
compensation methods.
B. School Choice—This
item was tabled.
5. New Business None
6. Reports None
7. Sub-Committee Reports 10:28 p.m.
A. Schools Organization Committee—Mr.
Churchill reported that the committee has met a few times and they have
developed a draft document that summarizes their research on the topic and lays
out a number of organization scenarios.
They hope to bring a report to the Amherst School Committee in the
spring.
8. School Committee Planning None
A. Calendar Review
B. Items for Upcoming Meetings
9. Adjournment 10:30 p.m.
Ms. Anderson made a motion to adjourn at 10:30 p.m. Ms. Brighty
seconded and the motion passed unanimously.
Respectfully
submitted,
Debbie
Westmoreland
Approved 3/25/08
Regular Meeting of
the
Tuesday, December 11, 2007, 7:00 p.m.
High School Library
Present: Andy Churchill, Chair Jere Hochman, Superintendent
Elaine Brighty Mark
Prince, WW Principal
Kathleen Anderson Rob Detweiler,
Director of Finance & Operations
Chrystel Romero
(arrived at 7:19) Paul Wiley,
CF Principal
Ann
Marshall, WW PTO
Kristen
Ford, WW PTO
Claire
Hamilton, WW School Council
Eric
Weinbaum, WW School Council
Judy
Newcomb, WW Teacher & School Council
Press
Public
Debbie
Westmoreland, Recorder
Absent: Sonia Correa-Pope
1. Welcome 7:10 p.m.
A. &
B. Call to Order/Agenda Review—Mr. Churchill
called the meeting to order at 7:10 p.m. He then welcomed everyone to the
meeting and reviewed the agenda.
C. Minutes—Ms. Brighty
made a motion to approve the minutes of November 13, 2007. Ms. Anderson
seconded and the motion passed unanimously.
2. Announcements and Public Comments 7:12
p.m.
Dr. Hochman made comments
regarding social justice and achievement, two topics that have come to the
forefront in the past couple of weeks.
He stated that he has tried to be clear since he came to
raise the bar for every one. Dr. Hochman noted that he sees proficiency for every student as
a floor, not a ceiling, and that equity and achievement are not either/or
propositions. He noted that he will
address the issue more in-depth at the Regional School Committee meeting next
week. Mr. Churchill then read a letter
to the editor he wrote regarding the issue of equity and achievement that will
be included in the local newspaper this week.
Joel Wolf,
at the
stating “7%” and wanted to know how this squares with the equity and
achievement issue. Mr. Prince explained
that 7% is a target to decrease the achievement gap of students who are below
the MCAS proficiency threshold by 7% this school year and every year from now
on until it no longer exists. Laura
Quinn, CF parent, stated that she commends the school committee for their
renewed commitment to social justice and stated she feels there is a chance to
show this commitment in the treatment of district cafeteria workers. She read a statement about the cafeteria
workers, noting that the cost of subcontracting the food service to a
multinational corporation far exceeds the savings projected. Mr. Churchill explained that the decision
regarding food service was one that the School Committee and administration did
not make lightly, noting that they met multiple times to determine a course of
action with regard to food service. He
noted that approximately half of the food service workers involved are eligible
for retirement, which means they can retire, draw their pension, receive the
severance package, and be rehired by the new company if they choose to. In addition, food service is the only
employee group that has not affected by budget cuts over the past 7 years,
while every other employee group has had cuts.
David Keenan, CF parent, noted that the cafeteria workers are service
providers who are every bit as important as the highly qualified teachers and
are an important part of the students’ day.
Ms. Anderson noted that the food service cuts are a result of the budget
crisis and encouraged members of the community to encourage the town to provide
more financial support for the schools.
3. Superintendent’s Update 8:46 p.m.
Dr. Hochman distributed and
reviewed a document outlining the timeline and process for the principal
searches for Crocker Farm,
School. He reported that a letter and survey regarding the Middle School
principal search will be distributed to parents of students in grades five
through eight tomorrow. A similar
process will be followed for the elementary searches. In addition, Dr. Hochman
is meeting with the school councils and school faculties at each school
regarding the process. Kathryn
Sanderson, parent, asked how parents will be selected for the interview
committees. Dr. Hochman
stated that he will be talking with each of the school councils for their
recommendations of how to get a group of parents who will represent the
wholeness of the school.
4. Unfinished/Continuing Business 8:08 p.m.
A. FY09 Budget—Dr. Hochman
distributed the updated version of the document “Meeting 1: Data and
Direction.” He noted that budget
assumptions are all set based on the data in this document. Dr. Hochman also
stated that two additional informational documents are being developed to
provide important information for the budget process. The budget will be built on a three-year
optimum process, looking at what needs to be put in place in order to have what
we believe to be an optimum educational program by 2011. Dr. Hochman then
reviewed the document and answered School Committee questions regarding the
data. Mr. Detweiler
noted that it is still early in the process so budget projections may change as
more information comes in. Dr. Hochman noted that John Musante
is projecting a $1.9 million gap between level services and available funding
for the Town of
in FY09. Mr. Churchill asked that the
minutes of all of the Amherst Budget Coordinating Group meetings be forwarded
to all members of the School Committee.
Debbie Westmoreland will forward the minutes via email.
5. New Business 8:47 p.m.
A. Policies—Mr. Churchill noted that all of
the policies being considered for approval have already been reviewed and
approved by the Regional School Committee.
He commented that policy 600.01 Instruction: Goals of Instructional Programs, addresses the equity and achievement issues that
are currently under discussion in the community. Ms. Anderson made a motion to approve policy 600.01 Instruction: Goals of
Instructional Program. Ms. Brighty seconded and the
motion passed unanimously. Ms. Romero
had a question regarding policy 420.06 Conduct of Students: Absences, Excuses
and Truancy. She questioned whether the
word “emergencies” should be removed from line four since parents often have to
schedule doctor’s appointments during the school day. After extensive discussion, it was agreed
that the word “emergency” should be changed to “urgent.” Ms. Brighty made a
motion to approve policies 600.02 Instruction: Instructional Materials
Selection; 600.03 Instruction: Library Materials Selection; 600.04 Instruction:
Curriculum Development and Instructional Program Evaluation; 130.10 Safety and
Well-Being; and 420.06 Conduct of Students: Absences, Excuses and Truancy. Ms.
Anderson seconded and the motion passed unanimously.
6. Reports 7:39 p.m.
A. Wildwood School Improvement Plan—Mark
Prince, Wildwood Principal, introduced members of the Wildwood School Council
and PTO who were in attendance, noting the outstanding efforts of the Wildwood
parents who contribute to the school everyday.
He introduced Ann Marshall and Kristen Ford from the PTO who coordinate
the Wildwood WISH book program (With Involvement Success Happens) and Claire
Hamilton, Eve Weinbaum, and Judy Newcomb from the
School Council. Mr. Prince then gave a Powerpoint presentation outlining the School Improvement
Plan for 2007-2009 and reviewed the goals of the plan in detail. He
noted that the goal of the plan is to move from random acts of improvement to a
targeted plan for improvement. Mr.
Churchill asked who is on the leadership team. Mr. Prince stated that the team
is made up of teachers from all areas of the school, noting that the group met
today regarding social justice. Mr.
Churchill stated that the school improvement plan looks like a nice, focused
set of goals. Ms. Anderson asked about
the social justice project the Leadership Group met about today. Mr. Prince explained that the group had an
open, honest dialogue of “Where do we go next (after the curriculum day work).”
This was followed up with brainstorming types of differentiated study group
models around social justice. These ideas will be brought to the full
faculty/staff. Mr. Churchill asked how
teachers deal with the quad system in the building since the state did not fund
the request for renovation funds for the upcoming year. Mr. Prince stated that teachers have come up
with individual ways to deal with the hum of teaching and learning that takes
place in the rooms next to them. He also
stated that he believes Wildwood is one of the best-looking buildings in the
district, noting that they have a great custodial staff and respectful students
who take pride in keeping it clean. Ms. Brighty stated that the WISH book is wonderful and
commended the PTO on their work. Ms. Brighty made a motion to accept the School Improvement Plan
for Wildwood. Ms. Romero seconded and
the motion passed unanimously. Ms.
Romero asked how much sharing of good ideas goes on between the
principals. Mr. Wiley noted that
principals meet together on a regular basis and there is a good, healthy
exchange of ideas.
7. School Committee Planning None
A. Sub-Committee Reports
B. Calendar Review
C. Items for Upcoming Meetings
8. Adjournment 9:09 p.m.
Ms. Brighty made a motion to
adjourn at 9:09 p.m. Ms. Anderson
seconded and the motion passed unanimously.
Respectfully
submitted,
Debbie
Westmoreland
Approved 3/4/08
Regular Meeting of
the
Tuesday, November 13, 2007, 7:00 p.m.
Middle School Library
Present: Andy Churchill, Chair Jere Hochman,
Superintendent
Elaine Brighty Wendy Kohler, Exec. Dir. of Prog. Development
Kathleen Anderson Rob Detweiler, Director of Business
& Finance
Sonia Correa Pope Paul Wiley, CF Principal
Chrystel Romero (arrived @ 7:12) Stephanie Joyce, WW Teacher
Rachmana
Santorelli, WW Teacher
Press
Debbie
Westmoreland, Recorder
1. Welcome 7:02 p.m. (A & B)/8:27 p.m.
A. &
B. Call to Order/Agenda Review—Mr. Churchill
called the meeting to order at 7:02 p.m. He then reviewed the agenda and
welcomed everyone to the meeting.
C. Minutes—Ms. Brighty made a motion to
approve the minutes of October 16, 2007. Ms. Anderson seconded and the motion passed
with one abstaining.
2. Announcements and Public Comments 7:04
p.m.
There were no announcements or public comments.
3. Superintendent’s Update 8:29 p.m.
Dr. Hochman noted that a curriculum day is coming up on
November 30. It is a full day of curriculum work for the elementary
schools. The focus of the day’s work
will be the social justice commitment.
Dr. Hochman noted that he will start the day with the teachers as a
group, outlining the three major thrusts of the social justice commitment. Those include 1.) the
personal and professional work of the adults, 2.) the
focus on student achievement, and 3.) the intentional work on social justice learning for
children. The morning will continue with
Principal Paul Wiley discussing why the social justice commitment is important,
Principal Vernon-Jones working with the full-group on social justice pedagogy,
and the group working together to dig deeper into the concept and how it
connects to instruction at each grade level.
Work on the topic will then continue at the building level in the
afternoon.
Dr. Hochman then stated that he sent notes from the last
Amherst Budget Coordinating Group (BCG) to each member of the School
Committee. The notes outline the
presentation made to BCG by an expert in utilizing community input in
long-range budget planning.
Dr. Hochman then distributed and reviewed MCAS and AYP data
for the
District
elementary schools. Since Mr. Wiley was
in attendance at the meeting, Dr. Hochman asked if he wanted to comment on
MCAS/AYP at Crocker Farm. Mr. Wiley
reported briefly on the topic, noting that Crocker Farm made AYP this year
based on extensive efforts to concentrate on curriculum alignment to the
standards not by “teaching to the test.”
He reported that the goal is to move all of the children up, especially
moving those who are still in the needs improvement category into the
proficient or advanced category. Dr.
Hochman then briefly reviewed an abstract of district and school improvement
plan expectations for MCAS and AYP. Mr.
Churchill expressed appreciation for the balance of an Amherst-style education
with knowledge that our students are obtaining the skills tested on MCAS.
4. Unfinished/Continuing Business
8:05 p.m.
A. Accept Wildwood Roof Project—Mr.
Detweiler reviewed the need for the School Committee to accept the Wildwood
Roof Project that was completed in 2002.
In order to seek state funding, the School Committee must officially
vote to accept the project, which was not done in 2002. Ms. Brighty moved that
the Amherst School Committee accept the Wildwood School Roof project as
completed for school purposes. Mr.
Churchill seconded and the motion passed unanimously.
B. FY07 and FY08 Budget Updates—Mr.
Detweiler distributed and reviewed a final report on the Fiscal Year 2006-2007
budget. He noted that the Amherst School
Department was able to return $122,727.00 to the Town of
an update of the current status of the FY08 budget. Mr. Churchill asked if there is anything of
concern at this point. Mr. Detweiler
noted that the current control lines show a deficit of $80,391.00, which is
nothing to worry about at this time. It
does indicate that the budget is running very lean, however, so there is
nothing extra at this point. Mr.
Churchill thanked Mr. Detweiler for the report, noting that it is very helpful
to have this information in October and he looks forward to regular updates
throughout the year.
5. New Business
9:10 p.m.
A. Principal Search—Dr. Hochman reported
that the posting process has begun for the Crocker Farm and
principal positions for next year. He
briefly reviewed the full interview and selection process, noting that the goal
is to have the principals named by late February or early March.
B. Accept Gifts—Ms. Brighty made a motion to
accept the following gifts: $100 and $25
donations from Sarah Wolff and Joel Ouellette to purchase teddy bears for
Crocker Farm Preschool Program; $1,914.25 donation from the Marks Meadow
Parent/Guardian Group to purchase library books for the Marks Meadow library;
$180.14 donation from the Fort River Parent Council for the purchase of yearbook
software; and $230.11 donation for Target for Fort River. Ms. Romero seconded and the motion passed
unanimously.
6. Reports 7:04 p.m.
A. Language Arts Overview—Dr. Hochman stated
that work has been done simultaneously on several areas of the K-12 curriculum,
including evaluation of the mathematics program, completion of the new Language
Arts Curriculum Guide, and work on the Science and Social Studies curriculum
guides. He introduced Wendy Kohler, Wildwood
first grade teacher Stephanie Joyce, and Wildwood language arts teacher
Rachmana Santorelli, who made a presentation regarding the newly revised K-12
Language Arts Curriculum Guide. Dr.
Kohler pointed out that all of the revised curriculum guides have been posted
on the district website so they are available not only to all faculty members,
but also to the public. Ms. Santorelli
presented the English/Language Arts section of the curriculum guide and Ms.
Joyce presented the writing/composition section. Mr. Churchill commented that the depth and breadth
of the research and scholarship being conducted by our teachers is impressive
and reflects well on the district. Ms. Correa-Pope asked about the structure
beginning at kindergarten. Ms. Santorelli stated that a great deal of thought
was put into how kindergarten students would be expected to proceed. She
reported that at Wildwood they are seeing students go much more deeply into the
language arts curriculum beginning in kindergarten. Ms. Joyce pointed out that teachers are doing
this kind of teaching around a writing workshop model beginning in
kindergarten. Ms. Romero asked if student
progress is being monitored at the other schools. Ms. Santorelli stated that the language arts
teachers in each building are helping to present the curriculum and are
assisting teachers in developing lesson plans utilizing the revised
curriculum. Ms. Anderson asked Ms.
Santorelli her thoughts on the impact of housing all students at a particular
grade level in one building. Ms.
Santorelli said that there are advantages to both systems (grade-level schools
and neighborhood schools) and she would want to have time to think about the
issue. She stated that as a language
arts resource teacher she finds great joy in being able to work with students
across a span of grades so that she can get to know them well. Mr. Churchill asked if a new teacher coming
into the district has what he or she needs to begin teaching with only the new
Language Arts curriculum guide. Ms.
Joyce said that was a question that was kept in mind constantly as the guide
was being developed to ensure it would enable new teachers to come in and
immediately know what to teach in the curriculum. She stated that a new teacher would still
need support through colleagues and professional development. Ms. Santorelli stated that even long-time
teachers will still have questions when they look at the curriculum, which is
why having a language arts teacher in the building to work with classroom
teachers is essential. Dr. Kohler
distributed a list of language arts professional development opportunities
currently being offered to district faculty.
Dr. Hochman stated that the curriculum guides were developed with a
commitment to respect the uniqueness of teachers, uniqueness of grade levels,
uniqueness of schools and the developmental stages of kids. As a result, the guide needs a lot of
“figuring out” so all teachers need support from other teachers as they
implement the curriculum. He stated that
the guide provides the “what to teach.”
7. School Committee Planning 9:14
p.m.
A. Calendar Review—Ms. Romero and Ms.
Correa-Pope extended an invitation for everyone to attend the
Rico
Thursday.
B. Items for Upcoming Meetings
C. Sub-Committee Reports—Mr. Churchill
reported that Amherst Town Meeting voted to approve the JCPC appropriation for
portable buildings at Marks Meadow.
8. Adjournment 9:15 p.m.
Ms. Brighty made a motion to adjourn at 9:15 p.m. Ms. Romero seconded and the motion passed
unanimously.
Respectfully
submitted,
Debbie
Westmoreland
Regular Meeting of
the
Tuesday, October 16, 2007, 7:00 p.m.
Middle School Library
Present: Andy Churchill, Chair Jere Hochman,
Superintendent
Elaine Brighty Allison Curphy, AEF Board
Member
Kathleen Anderson (arrived at 7:20) Karen Dimock, AEF Board Member
Chrystel Romero (arrived at 7:37) Jan Klausner-Wise, AEF Board Member
Wendy
Kohler, Exec. Dir. of Prog. Development
Jeff
Comenitz, Director of Information Systems
Paul
Wiley, CF Principal
Nick
Yaffe, MM Principal
John
Keins, MM Teacher
Tracy
Hightower, MM SIP
Liz
Melitillo, MM SIP
Megan
Rosa, MM SIP
Press
Public
Debbie
Westmoreland, Recorder
Absent: Sonia Correa-Pope
1. Welcome 7:03 p.m. (A & B); 7:20 (B)
A. & B. Call to Order/Agenda Review—Mr. Churchill
called the meeting to order at 7:05 p.m. He then reviewed the agenda and
welcomed everyone to the meeting. He
noted that no votes can be taken unless at least one more committee member
arrives because the meeting is being opened without quorum. When Ms. Anderson arrived at 7:20 p.m.,
quorum was reached.
C. Minutes—Ms. Brighty made a motion to
approve the minutes of September 18, 2007.
Ms. Anderson seconded and the motion passed unanimously.
2. Announcements and Public Comments None
There were no announcement or public comments.
3. Superintendent’s Update 7:13 p.m.
Dr. Hochman noted that for the past three years, Amherst
JCPC has been discussing purchasing modular classrooms for
Brighty to report on the most recent JCPC meeting. Ms. Brighty reported that at their meeting
last week, JCPC voted to take the request to allocate funds for the modular to
the upcoming Town Meeting for approval. Dr.
Hochman noted that he is working with Joyce Hatch, UMass Vice-Chancellor for Finance,
and Ron Bohonwicz is working with Jim Cahill, UMass Facilities Director, to get
approval to put the modulars on the UMass campus grounds and to determine
placement. Dr. Hochman noted that
adding the modular as planned will bring two additional classrooms to Marks
Meadow, for a total of 12.
Dr. Hochman reported that the Budget Coordinating Group has
met three times to begin coordinating the budget process for all town
departments. There is a meeting tomorrow
to begin aligning the departments’ budget calendars. Dr. Hochman also noted that the Regional
School Committee has formed a sub-committee to look at the Regional Agreement,
specifically at funding for elementary transportation and the E & D cap. The next meeting of that group is on November
8 at Shutesbury Elementary.
4. Unfinished/Continuing Business
None
5. New Business
7:06 p.m. (A) 8:04 p.m. (B)
A. Accept AEF Gift—Mr. Churchill welcomed
members of the Amherst Education Foundation.
AEF board members Jan Klausner-Wise, Allison Curphy, and Karen Dimock
presented a donation of $41,000 raised by the community in support of the
the total was donated by community members who have no children in the schools
or whose children graduated from the
schools. Mr. Churchill expressed the
extreme gratitude of the School Committee and the
for the generous gift, noting that it will be used to purchase materials that
will go directly into the hands of students.
He also noted that, while this is a wonderful gift on the part of the
community, the need to raise these funds is symptomatic of the budget issues
facing the schools. Ms. Klausner-Wise
noted that the AEF Trivia Bee will take place this Thursday night at 6:45 in
the High School auditorium, and all funds raised will be donated to the
schools. She encouraged everyone to
attend. Dr. Hochman thanked Wendy Kohler
and the principals for working as the liaison with AEF to make this happen. When quorum was reached at 7:20, Mr.
Churchill asked for a vote to accept the AEF donation. Ms. Anderson made a motion to accept the
donation of $41,000 from the Amherst Education Foundation. Ms. Brighty seconded and the motion passed
unanimously.
B. Demographic Review
Dr. Hochman briefly updated the School Committee on the
planned work of the Schools Organization Committee. He reviewed the charge to the committee and
distributed a packet of information that included a list of faculty and
community members who have expressed interest in serving on the committee. Dr. Hochman also distributed to School
Committee members copies of the final NESDEC Demographic report. He noted that there are additional copies of
the report for review by members of the public in the Superintendent’s
Office. Dr. Hochman then introduced Jeff
Comenitz, Information Systems Director, who made a presentation of the
state-wide Data Warehouse that has just been brought online after three years
of development. Mr. Comenitz
demonstrated several types of reports that can be generated through the
warehouse, including both pre-developed, statewide reports and in-house
reports. Mr. Churchill thanked Mr.
Comenitz for the informative presentation. Dr. Hochman noted that the data
warehouse will allow us to access local curriculum and assessments to monitor
progress, not just the state MCAS assessment.
The warehouse will also provide the data necessary to do inquiry in
action research projects at the building and district level.
6. Reports 7:22 p.m.
A. Marks Meadow School Improvement Plan—Principal
Nick Yaffe introduced members of the Marks Meadow School Improvement Council
who were in attendance: John Keins, teacher; Tracy Hightower, parent; Liz
Melitillo, parent; and Megan Rosa, parent.
Mr. Yaffe gave a general overview of the demographics of students and
philosophy at Marks Meadow. He then
introduced John Keins, Marks Meadow Language Arts Teacher, who reported on
language arts instruction at Marks Meadow.
Mr. Yaffe noted that Marks Meadow is working to develop consistency in
instructional practice K-6 and in breaking down any barriers between the work
of ELL, literacy, classroom and other teachers.
Tracy Hightower reported on the School/Family connection at Marks
Meadow. Ms. Hightower noted that a goal
for the Parent-Guardian Group at Marks Meadow is to find ways to ensure some
level of participation in the schools from 100% of the parents and guardians. Mr. Yaffe reported on the Belonging and
Caring goal at Marks Meadow, noting a commitment to developing a
disruption-free environment and to confronting and eliminating teasing in the
school. He then reported on the Social
Justice and Anti-Bias Curriculum goal at Marks Meadow. He noted that staff development has been done
specifically around issues of class and race, as well as gay and lesbian
anti-bias. Mr. Yaffe concluded his
presentation with an update on the building and space issues at Marks Meadow,
including a report on the two mixed-grade classrooms (grades 1 and 2 in one;
grades 3 and 4 in one). Mr. Churchill
asked if there will still need to be one mixed-grade class at Marks Meadow if
only 2 modular classrooms are added. Mr.
Yaffe said that will probably be the only way to make it work with only 12
classrooms. Ms. Anderson asked what the
acronym SIOP stands for. Mr. Yaffe noted
that it stands for Sheltered Immersion Operational Protocol and is a way of
ensuring best practices of instruction for students who are English Language
Learners. Mr. Churchill noted that the
School Committee needs to look hard at whether we need to add two or four
modular classrooms, understanding that there is a financial component to be
considered. After further brief discussion
about the modular, Ms. Brighty made a motion to accept the Marks Meadow School
Improvement Plan. Ms. Anderson seconded
and the motion passed unanimously.
7. School Committee Planning 8:54
p.m.
A. Sub-Committee Reports—Mr. Churchill
reported that Vladimir Morales has resigned as the School Committee
representative to the ACTV Board. He asked if Ms. Anderson is still interested
in serving in that role. Ms. Anderson
said she will serve as the representative.
B. Calendar Review
C. Items for Upcoming Meetings—Wildwood school
improvement plan; MCAS/AYP update; Budget
8. Adjournment 8:57 p.m.
Ms. Brighty made a motion to adjourn at 8:57 p.m. Ms. Anderson seconded and the motion passed
unanimously.
Respectfully
submitted,
Debbie
Westmoreland
Approved on 11/13/07
Regular Meeting of
the
Tuesday, September 18, 2007, 7:00 p.m.
Middle School Library
Present: Andy Churchill, Chair Jere Hochman,
Superintendent
Elaine Brighty Hwei-Ling Greeney, Select
Board
Kathleen Anderson Paul Wiley, Crocker Farm Principal
Sonia Correa Pope Nick Yaffe, Marks Meadow Principal
Chrystel Romero (arrived at 7:29) Mark Prince, Wildwood Principal
Public
Press
Debbie
Westmoreland, Recorder
1. Welcome 7:08 p.m.
A. & B. Call to Order/Agenda Review—Mr. Churchill
called the meeting to order at 7:08 p.m. He then reviewed the agenda and
welcomed everyone to the meeting.
C. Minutes—Ms. Brighty made a motion to
approve the minutes of August 13, 2007.
Ms. Anderson seconded and the motion passed unanimously.
2. Announcements and Public Comments 7:10
p.m.
There were no announcements or public comments.
3. Superintendent’s Update 8:08 p.m.
Dr. Hochman reported that Governor Patrick is establishing a
set of committees for the “Readiness Project” focusing on various aspects of
education. There is a committee on
long-term funding and John Musante, Town of
member. Dr. Hochman reported that
engineers and architects from MSBA will be touring the Wildwood facility this
week. He then noted that Chartwells is
hosting “We’re Eating Local Food” week next week and all of the schools will be
participating. Dr. Hochman reported that
he just received an email that there will be a Four-Board meeting at 8:00 p.m.
on Monday, September 24, for John Musante’s presentation on FY09 budget
planning. Dr. Hochman then distributed
and reviewed a worksheet summarizing the FY07 budget reconciliation.
4. Unfinished/Continuing Business
8:22 p.m.
A. District Organization Committee—Dr.
Hochman reviewed the reasons the School Committee brainstormed at their August
2007 meeting for establishing a committee to research the current organization
of the elementary district compared to other possible configurations. He also reminded the School Committee of
their thoughts on who should be involved in the research and the charge they
proposed for the committee. After very
brief discussion, the committee reached consensus that the charge should stand
as written at the August meeting. Dr. Hochman
suggested using Learning@arps and the elementary newsletters to recruit
interested community members to serve on the committee. School Committee members can also forward
names of those they would like to be considered for the committee to Dr. Hochman. The list of interested volunteers will be
given to the School Committee for their consideration. It was determined that the district will
provide clerical support to serve as an administrative liaison to the district
organization committee.
5. New Business
8:19 p.m. (C)/8:41 p.m. (A & B)
A. Amherst Agreement—Dr. Hochman noted that
he included in the agenda packet the entire agreement that the Town of
of
agreement about
to the schools is that if, in the future, the Town vacates the Marks Meadow
school building, the Town and the University will negotiate a new agreement in
which the University may reimburse the Town for a portion of the net costs of
educating students living in University tax-exempt housing. Mr. Churchill noted that this is a good
accomplishment in reaching a Town-wide agreement with the University.
B. Memorandum of Understanding between
District—Dr. Hochman noted that the Memorandum of Understanding has been in
existence for years; however, he was not sure if the School Committee was aware
of the agreement. He wanted to bring it
to their attention. Ms. Anderson asked
why the memorandum deals strictly with issues of drugs and alcohol. Dr. Hochman stated that the district is
required by state law to report some issues, and state law supersedes the
memorandum. As a result, issues such as violence in schools would be reported
as required under the law.
C. FY07 Budget Vote—Dr. Hochman briefly
reviewed the reason a vote is necessary, noting that the official FY07 budget
amount approved at the Amherst Town Meeting was $45 more than that approved by
the School Committee. Ms. Brighty made a
motion to establish the FY07 budget in the amount of $19,264,119. Ms. Romero seconded and the motion passed
unanimously.
6. Reports 7:24 p.m.
A.
Improvement Plan—Dr. Hochman noted that in order to devote adequate time to
each School Improvement Plan, the decision was made with the principals to
present the Crocker Farm plan tonight, the Marks Meadow plan at the October
meeting and the Wildwood plan at the November meeting. He noted that Wildwood is working to put
together a climate survey of the school which will become a substantive piece
of the plan. Dr. Hochman noted that this
is also a transition year because it will be first time that the schools are
ready to blend their AYP/MCAS planning with their School Improvement Plan. Dr. Hochman then introduced Paul Wiley,
Crocker Farm Principal, who reported on the current status of the school
improvement plan, which is in the last year of the three-year cycle. Mr. Wiley distributed and reviewed a list of
the six major goals included in the plan and the status of each, which include
1) coordinated literacy program; 2) math vocabulary development; 3)
parent/guardian community partnership; 4) interdisciplinary/interethnic
leadership team; 5) communication and outreach and 6) MCAS improvement plan. Mr. Wiley spoke in particular about the
Conversations program that was put into effect two years ago; efforts to increase
home/school communications; and successful efforts to bring up student
performance, which were implemented without “teaching to the test.” He also spoke about Crocker Farms’ work on
the Latino Student Achievement Initiative; responsiveness protocols; safety and
security; the “every school” list; the Homeworks! program, which was in place
in 2005-2006 and he hopes to bring back this year; mentoring; Leadership and
Learning Community Initiatives; social justice; and the school improvement plan
beyond 2007-2008. Ms. Romero asked how
the Homeworks! Program was funded in the past.
Mr. Wiley said it was funded through a small grant with people donating
their time as well as some of the meals that were provided. Mr. Churchill thanked Mr. Wiley for his
presentation, noting that it is exciting to hear about the work and initiatives
at Crocker Farm. Since Mr. Wiley will be
retiring at the end of this school year, Mr. Churchill asked him how he would
advise the School Committee as they go forward with looking at the district
organization. Mr. Wiley stated that if
we can give each child the optimum chance to do well in school, and we push
them in that direction, we will be fine.
He said it does not matter how schools are configured if we do not do
the work to help children achieve. He
stated that he sees poverty as an issue in this district that we need to pay
attention to, but it is not a reason for lack of success. It is; however, a reality that our children
face.
7. School Committee Planning 7:11
p.m. (A1)/8:58 p.m.
A. Sub-Committee Reports
1.
Assignments
Mr. Churchill reviewed the list of
Amherst Sub-Committee assignments: Audit Committee (Ms. Brighty); Comprehensive
Planning Committee (Mr. Churchill and Ms. Anderson); District Organization
Study Committee (Mr. Churchill and Ms. Romero); JCPC (Ms. Brighty and Ms.
Anderson); Budget Coordinating Group (Mr. Churchill and Ms. Brighty); 250th
Commemoration Committee (Ms. Anderson); ACTV Board Member (Ms. Anderson unless
Mr. Morales continues)
2. “Buy Local” Effort Update
Mr. Churchill noted that he and
Ms. Brighty attended a brainstorming meeting with members of the Select Board,
the Town Manager, Town Meeting members and others interested in ways to
increase “buy local” efforts. He noted
that buying locally will help maintain the health of our town economy. At the Select Board’s direction, the Town
Manager’s staff has researched town purchases that were made from businesses in
the 01002 zip code during the last year to get a snapshot of current buying
patterns. Mr. Churchill reported on two
ideas that are under consideration to support “buy local” efforts. First is to find ways to work with Chamber
members to make them more aware of the purchasing process of the town and
schools so they can compete for business. A second idea is to ask the Chamber
to help town departments make connections with local businesses that provide
needed goods and services. Ms. Greeney,
Select Board, spoke to the School Committee about the effort, noting that she
was not speaking as a Select Board member.
Ms. Greeney is attempting to schedule another meeting of the planning
group to help determine next steps.
B. Calendar Review—WW open house, September
19
C. Items for Upcoming Meetings—
Update on District Organization Committee; Demonstration of Data Warehouse;
Marks Meadow Portable
8. Adjournment 9:09 p.m.
Ms. Brighty made a motion to adjourn at 9:09 p.m. Ms. Anderson seconded and the motion passed
unanimously.
Respectfully
submitted,
Debbie
Westmoreland
Meeting minutes from 2007-2008 are listed below. For minutes from the current academic year, see www.arps.org/minutes.
Regular Meeting of the RegionalSchool Committee
Wednesday, June 18, 2008 7:00 p.m.
High School Library
Present: Michael Hussin, Chair Jere Hochman, Superintendent
Michael Katz Helen Vivian, Interim Superintendent
Catherine Sanderson Al Sprague, Interim Superintendent
Kathleen Anderson Wendy Kohler, Exec. Director of Program Dev.
Marianne Jorgensen Press
Maureen Ecclestone Public
Andy Churchill (arrived @ 7:20) Debbie Westmoreland, Recorder
Absent: Sonia Correa-Pope, Andy Churchill, Gabriella Booth (student rep)
1. Welcome 7:02 p.m.
A. & B. Call to Order/Agenda Review—Mr. Hussin called the meeting to order at 7:02 p.m. He then welcomed everyone to the meeting and reviewed the agenda.
C. Minutes—Ms. Brighty made a motion to approve the minutes of May 27, 2008. Ms. Sanderson seconded and the motion passed unanimously.
2. Announcements and Public Comments 7:03 p.m.
Mr. Hussin welcomed and introduced Helen Vivian and Al Sprague, the
new interim superintendents for 2008-2009. Cynthia Rhodes, cafeteria
worker, read a statement signed by 15 members of the cafeteria staff.
She said it was to refute statements regarding the cafeteria workers
that she deemed misrepresentations by the School Committee and the
Superintendent. Hwei-Ling Greeney, community member, then made a
statement and presented the School Committee with approximately 350
postcards she said are signed by members of the community regarding the
outsourcing of the food service employees’ jobs. Jim Oldham, community
member, noted that the food service workers continue to object to what
has been done with their jobs and the public sentiment is still
strongly against the School Committee’s decision. Larry Ely, community
member, stated that the decision made by the School Committee does not
fit with his image of Amherst as a “Good Guy Town.” Ms. Sanderson
stated that it is not clear to her what the community norm is or even
what the norm is of the group in attendance, but that sometimes there
are community norms that is wrong. She stated that sometimes boards
must make decisions that go against the norm. She said she agreed,
however, that there was not enough opportunity for community input
before the decision was made and it is important for the School
Committee to provide those opportunities before decisions are
finalized. Ms. Anderson stated that she found it curious that when town
meeting had an opportunity to vote for a higher school budget they
chose not to, which she finds inconsistent with what she thought the
town’s values are. Ms. Brighty stated that she knows some people are
frustrated with the decision, but the school committee’s decision on
this issue is done.
3. Superintendent’s Update 7:23 p.m.
Dr. Hochman distributed a memo reminding school committee members
to try to drop by the business office on a regular basis during the
summer to sign warrants. It was decided that Debbie Westmoreland will
email school committee members when there is a group of warrants ready
to sign. Dr. Hochman distributed the draft of two MASC Resolutions
developed by Mr. Katz based on the Legislative Action Statement
approved by the School Committee earlier this year. Mr. Katz read the
resolutions and asked for feedback from the committee. Mr. Churchill
noted that he finds the first two “whereas” statements on the charter
school resolution to be subjective and, therefore, possibly
problematic. Ms. Brighty agreed. Mr. Hussin recommended moving the
information in the first two “whereas” statements into the “rationale”
section and rewrote the third “whereas” statement. Mr. Katz then made
a motion to approve the resolution regarding charter school funding.
Ms. Ecclestone seconded and the motion passed unanimously. Ms. Brighty
made a motion to approve the circuit breaker resolution. Ms. Jorgensen
seconded and the motion passed unanimously.
Dr. Hochman distributed a revised version of the proposed calendar
of 2008-2009 school committee meetings. Mr. Churchill noted that the
changes to the original draft the school committee received in their
agenda packet were based on scheduling conflicts for Catherine
Sanderson due to required faculty meetings at AmherstCollege. A
discussion followed regarding the proposed changes and whether meetings
should take place on a day other than Tuesdays. After extensive
discussion, the committee agreed to approve the proposed August meeting
dates. The calendar for the remainder of the school year will be
finalized at the August 5th meeting.
Dr. Hochman reminded the committee that last year as part of the
Pipeline Project, the idea of developing a portable desk for students
who do not have a place to study at home was raised. Chris Gere and
Chris Lafley, students in Stuart Olson’s high school Woodworking class,
developed a prototype for which Amherst Education Foundation provided
grant funds to build 20. They built the 20 desks as a class project
this year, and Dr. Hochman demonstrated one for the committee. Mr.
Hussin asked Dr. Hochman to convey the School Committee’s great
appreciation to Mr. Olson and his students for this wonderful project.
Ms. Anderson suggested asking Missy Shea to take this project a step
further by having her business students do market research and
marketing of the desks.
Dr. Hochman reported that Jerry Champagne, Information Systems
Director has been doing a great deal of research on websites and
possibilities for upgrading our district website. Members of the
technology department will be evaluating presentations by each of the
potential vendors. Once potential vendors are identified, we will ask
for community input by using the Learning@arps newsletter to provide
links to Websites developed by each vendor. In the meantime, a small
committee will be formed to make a final recommendation. Ms. Sanderson
asked what the expected timeline is for this process. Dr. Hochman noted
that he hopes the new vendor will be in place by the opening of school.
Dr. Hochman reported that the math review committee report has been
placed on the district website. There are links to the report on the
Home page, the Curriculum Page and the “In the News” page.
Dr. Hochman reported briefly on the process that is followed for
math placement for Middle School students. He noted that it includes
pre-testing in the second week of school. Dr. Hochman is gathering
information on how communications about the process are shared with
parents and will email the school committees with a full update.
4. Unfinished/Continuing Business 8:07 p.m.
A. Policies
500.07 Financial Management: Funding Proposals and Applications:
Ms. Brighty noted that there were only minor wording changes to this
policy and the legal references were added. Mr. Churchill stated that
he understands that some School Committees approve district grant
applications. Ms. Ecclestone stated that we are fortunate to have a
grants administrator and that many grant applications for public
schools are 50+ pages for very small dollar amounts. She said she
feels very confident that there are people in the district who handle
this appropriately. Dr. Kohler noted that she receives requests on a
weekly basis to participate in grant opportunities with other agencies,
often with a very short deadline. In many cases, if school committee
approval was required the deadlines could not be met and the district
would lose opportunities to serve children in various capacities. Mr.
Hussin asked if Mr. Churchill has specific concerns. Mr. Churchill
stated that his only concern is that there may be times at which it
will be tempting to go after funds that will run out and then have to
be picked up by the district. He used the example of the FLAP grant.
Dr. Hochman explained that five years ago the School Committee decided
to do a pilot language program in each elementary school; however, the
budget problems began at that time. It was decided to apply for the
FLAP grant as a way to keep that pilot moving forward. Ms. Jorgensen
stated that historically all large, long-term grants have been brought
before the committee. Dr. Kohler suggested having a grant
update/review on the school committee agenda a few times per year.
500.13 Financial Management: Scholarships and 500.14 Financial Management: Gifts Made for General and/or Specific Purposes:
Ms. Brighty noted that up until now, scholarships and gifts have been
covered under one policy. This change breaks scholarships out into a
separate policy. Ms. Sanderson asked if there is a reason to have a
non-profit conduit for donating to the school. Dr. Kohler said it is
easier from a tax perspective for a donor to donate through a 501.3C
non-profit. The school committee can accept donations from anyone;
however, as long as the stated use of the gift complies with the law.
600.01 Instruction: School Year/School Day: Ms. Brighty
explained that this policy has simply been updated to match
regulations. Dr. Hochman stated that he believes regulations require
the district to build five snow days into the school calendar.
600.21 Instruction: Parental Notification Relative to Sex Education: Ms. Brighty noted that the only changes to this policy are to bring it into compliance with the law.
410.20 Students: Field Trips, Overnight Travel and International Travel: Ms.
Brighty noted that this policy has been updated to include an
international travel component. She explained that there will be some
more minor changes from the high school for the second reading. Dr.
Hochman cautioned that the statement about the superintendent reserving
the right to cancel a trip can raise issues because most travel
companies have a lot of fine print with regard to what they will
reimburse. It may become an issue if people lose money and don’t agree
with the Superintendent’s decision to cancel. Ms. Jorgensen stated that
there can be other reasons to cancel trips, in addition to safety
issues. Ms. Anderson stated that she knows a group of staff members
have been working on an exchange trip to Africa. She expressed concern
that the trip could be canceled simply because the destination is
Africa and asked how to build in assurances that a trip cannot be
canceled simply because it is to a black country. Dr. Hochman stated
that there is no guarantee because the Superintendent makes decisions
based on educational soundness and safety. He would hope that the
Superintendent would use the principles and values we hold in making
such decisions. Dr. Kohler stated that she knows the faculty has been
working with the full support of the High School administration on the
proposed trip to Africa.
600.09 Instruction: Education of Gifted and Talented Students:
Ms. Brighty stated that the decision was made to delete this policy
once the Enrichment Policy was approved. Mr. Katz made a motion to
delete this policy. Ms. Jorgensen seconded. Ms. Anderson questioned
whether the other policy had been approved. Ms. Westmoreland confirmed
that it was approved at the Regional School Committee meeting on April
25, 2008. The motion then passed unanimously.
600.08 Homework: Ms. Brighty and Dr. Kohler reviewed
the changes made to this policy based on the discussion at the last
reading. Ms. Ecclestone made a motion to approve the policy as written.
Mr. Katz seconded and the motion passed unanimously.
B. Long-Range Planning—Dr. Hochman reminded the School
Committee that the Town of Amherst is working on a long-range financial
plan for the town, and each department has been asked to develop
scenarios including “minimal enhancements,” adequate enhancements,” and
optimal enhancements.” He asked the School Committee to brainstorm
what they would consider to be optimal for the Regional Schools so
their input can be included in the district’s planning. Ms. Anderson
suggested lobbying the College Board for an AP African-American
Studies Course, increasing the range of AP courses offered, and
offering a course on the history of race in the United States. Ms.
Sanderson mentioned adding AP Chemistry and AP Physics to the High
School course offerings. Mr. Churchill noted that he wants no
mandatory study halls, smaller class sizes at the secondary level, and
more career awareness and college links for students. Ms. Jorgensen
stated that the district needs an assistant superintendent and a
curriculum director, after school programs for all interested students,
and free athletic and student organization opportunities so more
students can participate. Ms. Brighty suggested adding more elective
choices; increased range in music and arts; support for students who
want to take college courses, more summer school support, and
increasing transportation for after school activities. Ms. Ecclestone
would like to see more support for students who are not passing the
MCAS science test since they must now reach proficiency on that test as
well. Mr. Katz stated that he would like algebra to be available as
one of the earliest mathematics offerings, to have more hands-on theory
to practice opportunities for students, and more laboratory
facilities. Mr. Hussin noted that he would like for the locker rooms
to be repaired. Dr. Hochman noted that he would also suggest including
opportunities for every student to take the PSAT during school time and
including a major technology component.
5. New Business 8:54 p.m.
A. Accept Gifts—Ms. Brighty made a motion to accept
gifts in the amount of $449.62 and $200.00 to the Middle School. Mr.
Katz seconded and the motion passed unanimously.
6. Reports None
7. Sub-Committee Reports None
8. School Committee Planning 8:56 p.m.
Future Agenda Items: Trimester Committee Report
Ms. Jorgenson noted that a time for an exit interview with Dr.
Hochman should be selected. After discussion, the meeting was
scheduled for Monday, June 23 at 3:00 p.m. in the Superintendent’s
Conference Room. Ms. Jorgensen acknowledged that this is the last
school committee with Dr. Hochman. She then made a statement, noting
that it has been an amazing five years and his motto “every child,
every day,” in its simplicity and complexity, will be his legacy in the
district. Ms. Brighty said that the amount of work Dr. Hochman
accomplished in his five years is amazing and that he has set a very
high bar for the next superintendent. Dr. Hochman thanked the
committee for tonight’s comments and others they have shared at other
times. He stated that there were amazing things happening here for
many, many years before he came and, hopefully, what he did was to help
weave them together in a coherent system.
9. Adjournment 9:10 p.m.
Ms. Brighty made a motion to adjourn at 9:10 p.m. The motion passed unanimously.
Respectfully submitted,
Debbie Westmoreland
Approved August 5, 2008
Regular Meeting of
the
Tuesday, March 25, 2008 7:00 p.m.
High School Library
Present: Elaine Brighty, Chair Jere Hochman,
Superintendent
Maureen Ecclestone (left at 9:41) Rob Detweiler, Director of Finance
& Operations
Marianne Jorgensen Wendy Kohler, Exec. Dir. of Program
Dev.
Sonia Correa-Pope (left at 9:42) Mike Hayes, Middle School
Principal
Michael Hussin Public
Kathleen Anderson (arrived at 7:11) Press
Gabriella Booth (arrived
at 7:13) Debbie Westmoreland,
Recorder
Michael Katz (arrived at
7:14)
Andy Churchill (arrived
at 7:14)
Chrystel Romero (arrived
at 8:14)
1. Welcome 7:06 p.m. (A)/7:28 p.m. (B)
A. & B. Call to Order/Agenda Review—Ms. Brighty
called the meeting to order at 7:06 p.m. She welcomed everyone to the meeting, reviewed
the norms for the meeting, and reviewed the agenda.
C. Minutes—Ms. Anderson made a motion to
approve the minutes of March 11, 2008. Ms. Correa Pope seconded and the motion
passed unanimously.
2. Announcements and Public Comments
7:29 p.m.
Bill Shane,
parent, spoke regarding Constitutional questions. He suggested that the floor
for Constitutional questions should be of little concern to
rights regarding the First Amendment than are in the Constitution. Ross Kiley, representative for the Food
Services Union, stated that the school department has dropped its objections to
the union. He noted that on face value
the food services vendor awarded the contract tonight sounds like a fantastic
company, but his understanding is that the goal is to save $150,000 and the
contract being awarded is for a break-even budget. He asked what happened to the $150,000. Mr. Detweiler explained that the $150,000 was
an estimated savings. The estimate was based on health insurance costs which
appear in the General Fund, and salary costs which appear in the Food Service
Fund. They chose to go with a vendor
that pays higher wages because, in balance, it is fairer to everyone. The goal
is to have the Food Service Fund break even and to realize significant savings
in the General Fund. Ms. Brighty noted
that these are questions that the school committee and the business office have
to deal with over time. She noted that even with the current contractor we have
been running in a deficit. Dr. Hochman stated that the School Committee has
heard every word that has been said regarding the food services issue, and they
have been walking a fine line between how much they truly care about the
employees who have been here for a very long time and their responsibility to
watch the bottom line. He believes the School Committee has done a noble job in
a no-win situation. Ms. Brighty stated
that at no time was the district or school committee fighting the cafeteria
workers right to unionize. They were
simply making certain that the details regarding three separate district
employers were handled legally.
3. Superintendent’s Update
7:33
p.m.
Legislative Action
Committee—Dr. Hochman reviewed the changes that were made in the
Legislative Action Statement after the School Committee reviewed it at their
last meeting. Ms. Jorgensen made a
motion to endorse the Legislative Action Statement on state funding. Mr. Hussin seconded and the motion passed
unanimously. Ms. Brighty asked Dr.
Hochman to convey the committee’s thanks to the Legislative Action Committee
for their work on this statement.
ARHS Students’
Success—Dr. Hochman reported on the success of 71 ARHS students who
competed in two math competitions: the 44th Annual
competition and the American Mathematics Competitions. He also reported that the ARHS JETS Team was
the first ever High School team to be featured in The Pre-Engineering Times, a new publication of JETS, in
recognition of the school’s 20 years of participating in JETS competitions.
Dr. Hochman noted that Dr. Kenneth Talan will be at
tomorrow night at 7:00 p.m. to make a presentation entitled “Help Your Child or
Teen Get Back on Track.” Parents and
community members are encouraged to attend the free event.
4. Unfinished/Continuing Business 8:27 p.m.
A. School Choice Vote—Dr. Hochman reviewed
the recommendation for the Regional schools’ participation in School Choice in
the 2008-2009 school year. Ms.
Ecclestone made a motion that the
District
2008-2009 school year, opening 5 seats in grade 7, 5 seats in grade 9, 2 seats
in grade 10 and 1 seat in grade 11. Ms. Correa Pope seconded and the motion
passed unanimously.
B. FY09 Budget—Mr. Detweiler distributed the
FY09 Proposed Budget for the
District
Dr. Hochman noted that there are only two changes from the Executive
Level budget previously submitted to the school committee. The town has reduced the recommended
percentage increase for health insurance to only 6%. As a result of that change, Dr. Hochman can
now recommend adding 7.4 FTE teachers to the high school, which is an increase
over the recommendation in the Executive Level budget. Mr. Churchill made a motion to approve the
FY2009 proposed budget in the amount of $28,587,639.00. Ms. Jorgensen seconded and the motion passed
unanimously.
C. Regional Agreement Vote—Ms. Jorgensen
distributed and reviewed a summary of the work of the Regional Agreement
Sub-Committee. She also reviewed the
recommendations of the committee, which include increasing the E & D cap to
5% and moving elementary transportation costs from the Region to the elementary
schools. Ms. Brighty noted that the
Regional School Committee and all four towns must approve the amendments before
the Regional Agreement can be amended.
After brief discussion, Ms. Anderson made a motion to amend section X of
the Regional Agreement related to transportation, as referenced (attached). Ms.
Romero seconded and the motion passed unanimously. Ms. Ecclestone made a motion to amend Section
VI of the Regional Agreement, as referenced (attached). Mr. Churchill seconded
and the motion passed unanimously.
D. Town Meeting Warrant Language—Mr.
Detweiler distributed and reviewed the proposed warrant language that will go
to all towns, including the specific language that will go before each
town. The first warrant item is to use
the Amherst-Pelham Regional School District Regional Agreement as the alternative
assessment method. Ms. Jorgensen made a motion to approve use of the Amherst-Pelham
Regional Agreement as the alternative assessment method. Ms. Romero seconded
and the motion passed unanimously. The
other warrants include approval of the amendments to the Regional Agreement,
articles to approve the Regional budget by each of the four towns, an article
to fund the FY09 Amherst School budget, an article to fund the FY09 Pelham
School budget, and an article to make Medicaid reimbursements available to
5. New Business 7:10
p.m. (added)/ 9:08 (A-B)
Food Service Vendor
Award Recommendation—Mr. Detweiler distributed a memo outlining the recommendation
of the Food Services Sub-Committee for awarding a new food service management
contract. He reviewed the process that
was followed in developing the RFP and deciding which management company to
recommend to the School Committee. Mr.
Detweiler reported that two vendors submitted RFPs, and it is his
recommendation that the contract be awarded to Whitson’s Food Services, with a
one year contract, renewable automatically on a yearly basis for four
years. Ms. Brighty introduced members of
the sub-committee who were in attendance including Mindy Sauner, her daughter
Jasmine, Deb Leonard, Diana Spurgin, Marianne Jorgensen, and Rob
Detweiler. She also noted that Joan
Chamberland, Susan Waite and Jean Swinney served on the committee but could not
attend the meeting tonight. Ms. Brighty stated that the Food Services
Sub-Committee enthusiastically recommends Whitson’s and she thanked the
committee for their many hours of hard work. Ms. Anderson asked if the food
selection in the vending machines will change with the new contractor. Mr. Detweiler stated that they have not
gotten to that level of detail at this point. Ms. Brighty pointed out that the
RFP did include language regarding snack foods and ala carte choices. Ms. Brighty also noted that one of the
impressive things about Whitson’s was their attitude regarding staff,
especially line staff, and their emphasis on making sure all staff members are
part of the team. Ms. Jorgensen made a motion to approve Whitson’s as the food
services vendor. Mr. Hussin asked about
Whitson’s commitment to honor the school committee’s requirements for employing
current district employees. Ms. Brighty
reported that the RFP included the requirement that all employees be hired by
the vendor at an equal or higher-level position. In addition, Whitson’s has stated that they
will pay the current salary or higher.
After brief discussion, the motion passed unanimously. Dr. Hochman then distributed a press release
regarding the contract award. He noted
that Kathryn Mazur will be meeting with food service employees tomorrow to
update them on the decision, and representatives of Whitson’s will be asked to
meet with the employees as soon as possible.
A. Policies
600.05 Instruction:
Academic Challenge and Differentiation—Dr. Hochman noted that this policy
has been looked at a few times. He read and reviewed the current draft of the
policy, noting that he wants to be certain that it reflects the school
committee’s beliefs. Ms. Ecclestone stated
that the second paragraph is written as a statement rather than policy. She also noted that the first paragraph needs
a statement about meeting state mandates in addition to the “needs, interests
and talents of students.” Ms. Romero
stated that she would like the policy to include the concept of students
feeling “safe” to take a risk in the process of learning. Ms. Anderson expressed concern that the idea
that some students are academically gifted and need challenge is conflated with
privilege. She wants to ensure that
academic challenge really applies to all students. After further discussion, Dr. Hochman noted
that the policy will be revised and brought back for another reading.
600.08 Instruction:
Homework—Dr. Kohler reviewed the changes that have been made to the
original policy. Ms. Ecclestone suggested two minor wording changes. Ms.
Anderson suggested that this policy include differentiation. This policy will
be brought back for a second reading and approval.
600.13 Instruction:
Controversial Issues in School—This policy was tabled.
B. Accept Gifts Totaling $1,571.93 form Regional
Schools—Ms. Anderson made a motion to accept the gifts to the Regional
Schools totaling $1,571.93. Ms. Romero seconded and the motion passed
unanimously.
6. Reports 7:45
p.m. (A)/9:45 p.m.
A. Response to Mathematics Recommendations—Dr.
Hochman noted that Wendy Kohler and Mike Hayes are in attendance to report on
the results of the districts’ K-12 mathematics program evaluation, to present a
timeline of the work, and to report on action steps being taken based on the
program review. Mr. Hayes gave a brief
synopsis of the work done in reviewing the mathematics program, which included
surveys of students, parents, faculty and administrators at both the elementary
and secondary level. Dr. Hochman then
reviewed his plan for three major categories of action steps based on the
committee’s recommendations. These
include development of a Mathematics Curriculum Council, which will include
teacher leaders, college and University professors, parents, students, and administrators;
establishing a Mathematics Curriculum and Instruction Committee; and developing
a comprehensive Mathematics Professional Development Plan. Dr. Kohler distributed and reviewed a
timeline for work on the action steps, including those that are already
underway and those planned for the near future. Lise Halpern, Middle School parent, asked if
the work will look at benchmarks other than MCAS. Dr. Kohler said that the benchmarks have
already been set and include much more than MCAS. Ms. Anderson stated that a
group of educators have put in a significant amount of time working on the
social justice commitment and asked how the math program review incorporates
that social justice commitment. Mr.
Hayes noted that participation in High School honors courses and MCAS data show
that there is still work to be done in closing the achievement gap. Ms. Anderson asked how the work of people of
color will be introduced in the daily math curriculum and where this program is
going in terms of the social justice commitment. Dr. Hochman explained that our social justice
commitment comes in three categories: adult work, student work, and
achievement. He stated that one of the
things the Mathematics Curriculum and Instruction Committee is charged to do is
to look at the K-12 written curriculum to determine where concepts should be
taught, including the social justice concepts.
He noted that seeing success in student achievement is another component
of the social justice commitment. Ms.
Correa Pope stated that she encourages the group to make sure that we work very
heavily at the elementary level to make sure all students know that they can
achieve at a high level in Middle School and High School. Mr. Churchill asked about the sequencing of
professional development, textbook selection, and curriculum revisions. He asked if there is concern about selecting
a textbook before all curriculum revisions are complete. Dr. Hochman stated that it is a risk but he
believes strongly that we need to go full speed ahead to see if there is enough
alignment to select a textbook at this stage.
He feels a sense of urgency because questions about the textbook have
been consistently brought forward by parents.
Ms. Anderson asked what may have been drawn from Bob Moses’ Algebra Project for the mathematics
planning. Mr. Hayes said that one of the questions that has come up
consistently throughout the review process is whether we will require algebra
in eighth grade for all students. He
stated that he believes it will be part of the work of the Mathematics Curriculum
Council to make that recommendation. Ms.
Brighty thanked the Mathematics Program Review Committee for their work.
7. Sub-Committee Reports None
8. School Committee Planning None
9. Adjournment 9:45 p.m.
The Regional meeting adjourned at 9:45 p.m.
Respectfully
submitted,
Debbie
Westmoreland
Approved 4/8/08
Regular Meeting of
the
Tuesday, March 11, 2008
7:00 p.m.
High School Library
Present: Elaine Brighty, Chair Jere Hochman,
Superintendent
Sonia Correa-Pope Rob Detweiler, Director of Finance
& Operations
Andy Churchill Kathy Mazur, Human Resources
Director
Chrystel Romero Wendy Kohler, Exec. Director of
Prog. Dev.
Maureen Ecclestone (arrived at 7:13) Debbie Westmoreland, Recorder
Michael Hussin (arrived at 7:15) Press
Michael Katz (arrived at
7:36) Public
Absent: Kathleen Anderson, Gabriella Booth (student
rep), Marianne Jorgensen, Michael Katz
1. Welcome 7:10 p.m.
(A/B)/7:36 p.m. (C)
A. & B. Call to Order/Agenda Review—Ms. Brighty
called the meeting to order at 7:10 p.m. without quorum. She then reviewed the
agenda, announcing that the committee will go into Executive Session at the end
of the regular agenda. She noted that the committee will not return to open
session.
C. Minutes—Ms. Romero made a motion to
approve the minutes of February 5 and March 4, 2008. Ms. Ecclestone seconded and the motion passed
with one abstaining.
After voting on the minutes, the School Committee recognized
and congratulated the ARHS Russian students and their teacher, Jude Wobst, for the
outstanding job they did in the National Russian Essay Contest sponsored by the
American Council of Teachers of Russian.
Ms. Brighty noted how extraordinary it is for 21 of the 28 ARHS
participants to receive medals in the competition.
2. Announcements and Public Comments
7:11 p.m.
Joel Wolf, parent, stated that he has heard nothing but the
highest praise in the community regarding the principal search process for all
of the schools. He said he would like to
thank Dr. Hochman and anyone else who worked on the searches for the wonderful
process. Ms. Brighty also expressed the
thanks of the School Committee, noting that committee members have also heard
high praise for the process.
3. Superintendent’s Update
7:12
p.m.
Dr. Hochman apologized for being a few minutes late to the meeting. He explained that he was attending a meeting
of the Leverett Finance Committee at 6:00 p.m. to talk to them about the
Regional budget. Dr. Hochman then
reviewed the interview process for the Middle School principal search and
announced that he has appointed Glenda Cresto to the position, beginning July
1. Mr. Churchill expressed appreciation
for Middle School finalist Mike Hayes and the service he gave to the district
over the past two years as an interim co-principal. He asked what capacity Mr. Hayes will serve
in next year. Dr. Hochman explained that
a number of people are serving in interim positions at this time, including
Fran Ziperstein, the other Middle School Co-principal. He explained that the
standard process is for interim employees to return to their previous position
when the interim job is finished; however, nothing is decided yet until he has
an opportunity to look at all of the openings across the district.
4. Unfinished/Continuing Business None
5. New Business 7:16
p.m.
A. Legislative Action Statement—Dr. Hochman
reminded the committee that they received the Legislative Action Statement that
was developed by the Legislative Action Committee at their meeting last
week. He noted that the Legislative
Action Committee is hopeful that the School Committee will endorse the
statement to be sent to state legislators.
The statement would also be sent to other school committees for their
consideration. After discussion, it was
decided that the statement should be revised and brought back to the committee
with some changes and clarification:
1. Mr. Hussin asked
for clarification regarding the $3,000 “floor” on chapter 70 funding. The issue
will be clarified and brought back at the next meeting. 2. Mr.
Churchill suggested focusing more on increasing circuit breaker funds. 3. Ms.
Correa Pope asked for clarification of point number seven regarding extended
learning time, which Dr. Hochman provided.
4. Ms. Romero suggested moving point number three to the first position
to give it more emphasis.
B. 2008-2009 School Calendar—Mr. Hussin made
a motion to approve the 2008-2009 calendar as presented, with a school opening
date of Thursday, August 28. At Mr.
Churchill’s request, Wendy Kohler reviewed the differences between the proposed
08-09 calendar and the current 07-08 calendar.
After brief discussion, Ms. Romero seconded and the motion passed
unanimously.
C. School Choice Hearing—Dr. Hochman
distributed and reviewed a packet of information regarding school choice
students in the Regional Schools. The
data included information about school choice students in grades 7-12 at the
opening of school in August, an update with October 1 numbers, and a chart
showing projected school choice enrollments in grades 7-12 for the 2008-2009
school year. Dr. Hochman noted that the
recommendation is to open five seats in seventh grade, five seats in ninth
grade, two seats in tenth grade and one seat in eleventh grade. He noted that this recommendation does keep
the district on a declining trend in school choice enrollments, but he feels it
is a safe approach for now. Dr. Hochman
reminded the committee that the process for school choice is to clear any
waiting lists on an annual basis and accept new applications for all seats,
which will be filled through a lottery system.
He noted that the information is presented tonight for the School
Committee’s consideration and it will brought before the committee for a vote
at a future meeting.
6. Reports None
7. Sub-Committee Reports None
8. School Committee Planning None
9. Adjournment 7:39 p.m.
By roll call vote, the committee voted to go into Executive
Session at 7:39 p.m. They did not return
to open session.
Respectfully
submitted,
Debbie
Westmoreland
Approved 3/25/08
Regular Meeting of
the
Tuesday, March 4, 2008 7:00 p.m.
High School Library
Present: Elaine Brighty, Chair Jere Hochman,
Superintendent
Andy Churchill Rob Detweiler, Director of
Finance & Operations
Kathleen Anderson Tim Sheehan, APEA President
Chrystel Romero (arrived at 7:10) Press
Michael Hussin (arrived at 7:13) Public
Marianne Jorgensen (arrived at 7:40) Debbie Westmoreland, Recorder
Michael Katz (arrived at
7:47)
Absent: Sonia Correa-Pope, Maureen
Ecclestone, Gabriella Booth (student representative)
1. Welcome 7:06 p.m.
A. & B. Call to Order/Agenda Review—Ms. Brighty
called the meeting to order at 7:06 p.m. without quorum. She then welcomed everyone to the meeting,
noting that no business requiring a vote will be conducted until quorum is
reached. Ms. Brighty reviewed the norms
for the meeting and reviewed the agenda.
C. Minutes—None
2. Announcements and Public Comments
7:10 p.m.
Ms. Brighty read a statement regarding the cafeteria workers,
noting that they have notified the district that they are looking into joining
a union. As a result, employment issues
are now part of negotiations and can only be discussed by the School Committee
in Executive Session. She stated that
the issue has been in discussion for months and was a very painful decision to
make, noting that the School Committee is very grateful for and respectful of
all district employees. Ms. Brighty then
recognized Ross Kiley, United Food and Commercial Workers Local 1959 representative.
Mr. Kiley noted that UFCW is looking into representing the 20 cafeteria workers
employed by the Amherst Schools. He
thanked the community members who have offered steadfast support and stated
that he wished to make three points.
First, he requested that any successful RFP proposal mandate that the 20
food service workers be offered positions equivalent to the positions they
currently hold with the town. Second, he asked that the employees’ current
wages, benefits and working conditions be the minimum standard by which they
are offered employment if privatization should occur. Third, he requested that the “silliness” stop
and that the School Committee begin negotiating a new contract with the 20 cafeteria
workers. Ms. Brighty recognized Tim
Sheehan, APEA President. Mr. Sheehan
noted that members of the school community continue to be concerned about the
cafeteria workers and that, at the request of some members, a letter was
circulated under the guise of the APEA.
Mr. Sheehan read the letter aloud and presented the original to the
school committee, noting that it has more than 200 signatures from employees
and community members. Mr. Sheehan also
presented the School Committee with copies of letters from students. David Keenan, parent, stated that the food
service workers are members of the community and long-term employees. He encouraged the school committee to look to
the future with regard to this issue and to think of a way to resolve the issue
swiftly in honor of these employees.
Nurah Jaradat, Marks Meadow fourth grade student, read a letter
expressing concern about the food service employees who may lose their
jobs. She submitted the letter and an
attached student petition to the School Committee. Lila Feingold, ARHS employee, stated that the
amount estimated to be saved is less than ½% of the entire budget, but it is
the entire livelihood of the cafeteria workers.
Bob Ackermann, community member, made a narrative of events of recent
months from his point of view. He stated that he believes the only reason
privatization has worked up until now is because the long-term, loyal employees
of the district have put in the extra effort necessary to make it work. Laura Quinn, parent, stated that she heard
that the principal’s secretary had to run the cash register at Crocker Farm
because a Chartwell’s employee did not show up for work, so these cuts spread
out over other sectors. Stuart Kinsman,
that he believes we need to go back to grass roots to save money by doing things
as simple as shutting off more lights.
Mr. Churchill stated that he felt it was important to respond to the
concerns brought before the School Committee by outlining the process that has
been followed in the course of making the food services decision. He read a written statement, which also
responded to issues brought up in an Amherst
Bulletin column written by Laura Quinn.
Donna White, food service employee, noted that most of the employees
affected are not eligible to retire so they do not realize that benefit. She also stated that they have been affected
by cuts in recent years by having their hours cut. Ms. Brighty noted that the School Committee
appreciates everyone for coming out and making their views known. She stated that there will not be a lot of
comment or conversation in public meetings now that this is a union issue
because bargaining issues are discussed in executive session.
3. Superintendent’s Update
7:47
p.m.
Dr. Hochman distributed a number of handouts and updated the
committee on a number of things the district is currently working on.
2008-2009 School
Calendar—Dr. Hochman distributed a draft of a proposed 2008-2009 School
Calendar. He explained that a group of
teachers met with Wendy Kohler to review the proposed calendars and provide
their input. He then reviewed the
calendar developed by the group for recommendation to the School Committee,
noting particularly that the group agreed unanimously that a pre-Labor Day
start is preferable. Dr. Hochman
requested that the School Committee consider approving the opening day of
school at tonight’s meeting, and take a vote on the remainder of the calendar
at their next meeting. After brief
discussion, Mr. Churchill made a motion to approve August 28, 2008 as the first
day of school for the 2008-2009 school year. Michael Hussin seconded and the
motion passed unanimously.
ACE Response—Dr.
Hochman stated that he, Elaine Brighty and Andy Churchill met recently with
several members of the ACE group. He
distributed a copy of the document he shared with them and will email to their
full group, which provides his bulleted responses to each of the group’s stated
priorities. Ms. Jorgensen asked for more
information about the purpose of the meeting.
Mr. Churchill said that the meeting was mostly an opportunity for the
group to hear what the schools are doing and to have conversations about their
concerns, rather than dialoging mainly through email. Dr. Hochman stated that he felt it was
important for the ACE group to know some of the background of steps that have
been taken in recent years. He stated
that the meeting was informative for both the district and the ACE group.
Mathematics Update—Dr.
Hochman reviewed a document outlining priorities and major projects currently
being worked on in the district, noting that he wanted to keep the committee
updated on this work. As part of the
review, he distributed a memo outlining the work of the Mathematics Committee
and recommendations that came out of their work. Ms. Jorgensen asked if Shutesbury and
Leverett had representation in this work. Dr. Hochman said they did and they
will also be involved in the Mathematics Council that will be developed as a
result of this work.
Principal Searches—Dr.
Hochman reported on the principal interview processes that have occurred over
the past few weeks. He announced that he
appointed Michael Morris as Principal of Crocker Farm Elementary today, noting
that Mr. Morris received a rousing ovation from the Crocker Farm staff when the
announcement was made. Ms. Brighty asked
Dr. Hochman to congratulate Mr. Morris on behalf of the School Committee. Dr. Hochman noted that he will be moving
forward with the other appointments within the next few days.
EQA Visit—Dr.
Hochman noted that we have received our report from the EQA review. He explained that we have submitted appeals
on those standards that were not rated “satisfactory” and the districts will be
receiving a final report once the appeals have been reviewed.
Dismantling Racism—Dr.
Hochman distributed a brochure outlining the dismantling racism programs
offered by Education Equity Consultants.
He noted that one of the programs they provide would be a retreat format
that can accommodate 28 individuals, including community leaders and school
personnel. Dr. Hochman reminded the committee that he has been eager to have
this training opportunity for quite some time, and he is going forward with
trying to set it up for this year. He
reported that he has spoken with Dr. Marx and the Amherst College Treasurer about
the possibility of using
the retreat. Additionally, he is also scheduled to meet with the Associate
Provost for Faculty Development at UMass to talk about professional development
and this retreat, in particular.
Legislative Position
Statement—Dr. Hochman distributed a statement drafted by the Legislative
Action Committee regarding state funding for schools and special education. He noted that he hopes the Committee will be
willing to discuss, and possibly endorse, the statement at the Regional meeting
next week.
Ms. Anderson noted that on April 2-6 the Ninth Annual White Privilege
Conference is being held in
justice issues to attend. Dr. Hochman
noted that he is attending, along with several other district staff members.
4. Unfinished/Continuing Business 8:27 p.m.
A. FY09 Executive Level Budget—Dr. Hochman noted
that the Regional budget being presented tonight is the Executive Level budget,
which reflects his work with the District administrators and staff. He also noted that the format is new, and was
developed by Rob Detweiler at the request of Mr. Churchill and Ms.
Brighty. Mr. Detweiler then reviewed the
FY09 Executive Level Regional budget in detail.
Dr. Hochman reviewed the budget additions that are being
recommended. He noted that they include
1 FTE for the Middle School, which will allow the Middle School to maintain the
extra period of math support, and 2 FTE for the High School, which will
maintain what is currently in place and begin adding back some of the classes
that have been cut. Dr. Hochman also
noted that he is recommending that 1 assistant principal position be added back
at the High School. He stated that the
position is essential in order to effectively implement the supervision and evaluation
program currently being developed. Mr.
Detweiler reviewed the effect to the Regional assessments if the Regional
School Committee and the four towns vote to approve the amendment to the
Regional Agreement. If approved, the
amendment will shift elementary transportation costs from the Regional budget
to the elementary budgets. Dr. Hochman reminded the committee that this budget
document will be posted on the district website. Ms. Jorgensen stated that she believes it
will be helpful to have a list of positions that have been lost over the past
several years. Mr. Churchill also
requested a list of other cuts that have been made over the past several
years. Ms. Jorgensen noted that she
would like for the School Committee to recognize the work of Kathy Mazur and
the Human Resources department on the four principal searches.
5. New Business None
6. Reports None
7. Sub-Committee Reports None
8. School Committee Planning None
9. Adjournment 9:02 p.m.
The Regional meeting adjourned at 9:02 p.m.
Respectfully
submitted,
Debbie
Westmoreland
Approved 3/11/08
Regular Meeting of
the
Tuesday, February 5, 2008 7:00 p.m.
High School Library
Present: Elaine Brighty,
Chair Jere Hochman, Superintendent
Kathleen Anderson Rob Detweiler,
Director of Finance & Operations
Andy Churchill Mark Jackson, HS Principal
Michael Hussin Wendy
Kohler, Exec. Director of Prog.
Dev.
Gabriella Booth Sean Smith, HS Latin Teacher
Michael Katz (arrived at 7:26 pm) Tim Sheehan, APEA President
Maureen Ecclestone (arrived at 7:27) Debbie Westmoreland, Recorder
Chrystel
Romero (arrived at 7:26 pm) Press
Public
Absent: Sonia
Correa-Pope, Marianne Jorgensen
1. Welcome 7:11 p.m.
(A/B)/7:26 p.m. (C)
A. &
B. Call to Order/Agenda Review—Ms. Brighty called the meeting to order at 7:11 p.m. without quorum.
She then reviewed the agenda, announcing that the committee will go into
Executive Session at the end of the regular agenda. She noted that the
committee will not return to open session.
C. Minutes—Quorum was reached at 7:26 p.m.
so Ms. Brighty called for approval of the minutes. Ms.
Ecclestone made a motion to approve the minutes of
January 8, 2007 with minor corrections. Mr. Churchill seconded and the motion
passed unanimously. Ms. Ecclestone made a motion to approve the minutes of January
22, 2008. Mr. Hussin seconded and the motion passed
unanimously.
2. Announcements and Public Comments
7:19 p.m.
Tim Sheehan, APEA President read a prepared statement
regarding the decision to fully privatize the food services for the Amherst,
Pelham and Amherst-Pelham Regional School Districts. Donna White, Marks Meadow Kitchen Manager,
read a statement on behalf of the food service workers of the district. The statement noted that a number of the
cafeteria employees will not be opting to return to work next year for the
private food company. Joan Snowden, ARHS
ELE teacher, read a statement requesting that the School Committee reconsider
their decision to fully privatize food service.
She expressed concern, in particular, for students who qualify for free
or reduced lunch, and the quality and choice of foods that will be served. Mark Moriarty, ARHS teacher, stated that he
was speaking as a colleague of the food services workers, a community member,
and a representative of the APEA, in asking the School Committee to reconsider
their decision. Ms. Brighty
thanked everyone for coming to share their thoughts.
3. Superintendent’s Update
7:32
p.m.
A. Middle School Principal Search—Dr. Hochman reported that more than 20 applications were
received for the Middle School principal position. He noted that the Interview Team has narrowed
the field down to a number of semi-finalists and interviews will begin next
week. Following the semi-finalist
interviews, the field will be narrowed down again and finalists will be brought
back to meet with students, meet with parents, and have further interviews. Dr.
Hochman stated that he hopes to make a final decision
by the end of February.
B. FY09 Budget—Dr. Hochman
noted that the Four Towns meeting was held last Saturday morning. Mr. Churchill said that a very clear
explanation was made at that meeting regarding the amount of,
and the reason for, the surplus at the end the FY07 budget cycle. Dr. Hochman
reported that the Regional Agreement Committee also met on Saturday. They have made a recommendation to increase
the E&D cap to 5% and to make the shift in transportation expenses to the
elementary districts. Both recommendations
will be brought to the Regional School Committee for a vote and both will have
to be brought forward as a warrant article at each of the four town
meetings. Dr. Hochman
reminded the School Committee that last year he formed a Budget Advisory Group
which was made up of financial experts from the community. The role of the group was simply to provide
their perspective on the school budgets.
He has invited the group back for three meetings this year to look at
the FY09 budget in the same way. The first meeting is next week. Dr. Hochman
reported that there will be a joint meeting of the
February 11 in the Middle School auditorium.
The purpose of the meeting will be to provide community members with the
opportunity to voice their thoughts on how budget issues facing the town should
be tackled and on how to deal with the budget gap for the elementary schools,
town departments and libraries.
Dr. Hochman then asked the School
Committee for their ideas of what would be optimum for the Regional schools three
years from now. Mr. Churchill said that he thinks having no required study
halls, reducing class size for core courses, providing students the ability to
double up on academic courses, and professional development for faculty would
be optimal. Ms. Romero said she would like to see a level of equity for all students
from all backgrounds, as well as accountability for all students and adults in
the schools. Mr. Hussin said he would like to
maintain the full complement of languages, including restoration of the smaller
enrollment requirement in order for seventh grade language courses to be
offered; purchasing textbooks and restoring the High School guidance position
that as cut. Ms. Brighty
expressed support for increased
opportunities and increased library hours and support. Ms. Anderson stated that
she sees professional development for staff on social justice issues as a
priority, and it would be optimum to maintain control over the dietary services
in the district. Ms. Ecclestone
listed restoration of technology cuts as a priority.
C. 2008-2009 School Calendar Drafts—Dr. Hochman
briefly reviewed the two proposed drafts of the 2008-2009 school calendar and
asked if any of the School Committee members have any opinions or ideas
regarding either of them. He explained
that, because of the quirks in this calendar, he has decided to form a small
sub-committee to review the calendars before making a final recommendation to
the School Committee. Mr. Churchill
noted that January seems to be a tough time of the year for families with snow
days and holidays so it is important to consider that when planning curriculum
days. He also asked if the district has
ever considered aligning the schools’ spring break with the University. Dr. Hochman stated
that it has been discussed. After discussion, the School Committee asked that
the idea of aligning the breaks be explored for the 2009-2010 calendar.
4. Unfinished/Continuing Business None
5. New Business 7:12
p.m. (A)/8:14 p.m. (B)
A. Excellence in Teaching Award Honoree, Sean
Smith—Wendy Kohler introduced Sean Smith, ARMS and ARHS Latin Teacher, who
has been named 2008 APA Outstanding Pre-Collegiate Teacher of Latin in the
read at the time Mr. Smith received the APA award, after which Mr. Smith
received a standing ovation. Ms. Brighty stated that all of the School Committee members
know students who rave about Sean Smith, and that it is especially wonderful
that he is both a graduate of ARHS and a nationally recognized teacher. Other members also expressed their
congratulations to and appreciation for Mr. Smith.
B. Accept Gifts—Ms. Anderson made a motion
to accept the gifts of $50 from Friends of the Amherst College Library; $47.75
(MS) and $67.96 (HS) from Verizon Long Distance Extra Credit for Schools;
$239.13 from Greenfield Savings Bank; $250 for the James Faison Scholarship
fund; $1,075 for the Larry Crouse Scholarship fund; $15 for the HS gift
account; and an in-kind donation of a saxophone. Mr. Hussin
seconded and the motion passed unanimously.
6. Reports None
7. Sub-Committee Reports 8:14
Ms. Brighty reported that JCPC has
begun meeting; that the State of the District meetings were held on January 23
and there was a great deal of input from community members; and that the Food
Service RFP has been completed and is available for review at the Business
Office. Ms. Anderson reported that the
ACTV Executive Board met last weekend. She said the board is considering the
idea of offering television production classes and workshops beginning in
elementary school and in the high school as an alternative to a study hall
period.
8. School Committee Planning None
9. Adjournment 8:19 p.m.
By roll call vote, the committee voted to go into Executive
Session at 8:19 p.m. They did not return
to open session.
Respectfully
submitted,
Debbie
Westmoreland
Approved 3/11/08
Regular Meeting of
the
Tuesday, January 22, 2008 6:30 p.m. Executive Session/7:30
p.m. Open Meeting
High School Library
Present: Elaine Brighty,
Chair Jere Hochman, Superintendent
Sonia Correa-Pope Rob Detweiler,
Director of Finance & Operations
Andy Churchill Press
Michael Hussin
(left at 8:02 p.m.) Public
Kathleen Anderson Debbie Westmoreland, Recorder
Marianne Jorgensen
Maureen Ecclestone
Gabriella Booth
Chrystel
Romero
Michael Katz (left after
executive session)
Executive
Session: The Regional School
Committee voted by roll call vote to enter executive session at 6:30 p.m. Ms. Brighty noted
that they will return to open session at approximately 7:30 p.m.
1. Welcome 8:01 p.m.
A. &
B. Call to Order/Agenda Review—The School
Committee returned to open session at 8:01 p.m. Ms. Brighty welcomed
everyone to the meeting and then reviewed the agenda.
C. Minutes—Mr. Churchill made a motion to
approve the minutes of December 18, 2007. Ms. Jorgensen seconded and the
minutes were approved, with minor corrections, with one abstaining.
2. Announcements and Public Comments
None
There were no announcements or public comments.
3. Superintendent’s Update
8:06
p.m.
A. Middle School Principal Search—Dr. Hochman noted that the Middle School Principal position was
posted in a variety of places around the country and that a number of
applications have been received. He then
reviewed the process, explaining that the interview committee of parents and
faculty has been set up and members have been notified. Committee members have begun to look at all
of the applications received. After a
review period, the interview committee will meet with Dr. Hochman
to determine semi-finalists to be interviewed.
Semi-finalists will go through an interview process with the interview
committee, after which the committee will meet again with Dr. Hochman to recommend finalists for consideration. Dr. Hochman then
reviewed the interview process for the finalists. Ms. Anderson asked if the
School Committee will know who is on the interview committee. Dr. Hochman said he
will compile the final list and provide the information to the School
Committee.
B. Scholarships, Awards and Prizes—Dr. Hochman noted that the list of scholarships, awards and
prizes was provided in the agenda packet as requested by the School Committee
at an earlier meeting. Ms. Anderson
noted that the Martin Luther King Breakfast Scholarship is not included in the
list. Dr. Hochman
will make sure it is added to the list.
Dr. Hochman reported that he is
hosting two State of the District meetings tomorrow,
January 23. The first meeting will take
place at 1:00 p.m. at the
in the Middle School cafeteria. Ms.
Jorgensen asked what the difference will be between the two meetings. Dr. Hochman said
that both meetings will begin with a brief presentation by him regarding the
districts and the new “State of the Districts” report will be officially unveiled.
The rest of the meeting will be devoted to community discussion of the mission
and values of the school system. He stated that the most important thing is to
get people in the room together and find common ground. Dr. Hochman
noted that the afternoon meeting will probably be more informal because he
anticipates a smaller number of participants.
4. Unfinished/Continuing Business 8:19 p.m.
A. FY09 Budget Assumptions—Dr. Hochman reviewed the list of information that has been
provided to the Regional School Committee to date. He and Mr. Detweiler
then reviewed the information contained in the document Meeting #2: Budget
Assumptions in detail, noting that the data will be updated continuously as
information becomes available from the towns and the state.
School Choice: When reviewing the school choice information, Dr.
Hochman distributed and reviewed a document regarding
choice in the Regional Schools. The document outlined school choice enrollments at the beginning of
the 2007-2008 school year; changes in those enrollments to date; and a
worksheet for use in determining recommendations for school choice openings in
the 2008-2009, if the committee votes to remain a choice district. After brief discussion, the school committee
decided not to take a formal vote on choice at this meeting. However, they did direct the administration
to go forward with determining which grade levels should have additional choice
slots opened for next year in order to make a recommendation at a future
meeting.
In reviewing information on Excess and Deficiency (E&D)
funds, Dr. Hochman noted that the current E&D cap
is 3.5%. The Regional Agreement Review
Committee is currently discussing whether to increase the cap to 5%, which is
the percentage used by all other Regional districts in
the Commonwealth and is the amount recommended by the Commonwealth. During the review of Circuit Breaker funds,
Dr. Hochman noted that we will be lobbying the
Legislature to increase the percentage of circuit breaker reimbursement because
it is the one thing that would benefit every town in the Commonwealth.
During review of the information on expense assumptions, Dr.
Hochman reminded the committee that the Districts
reached an agreement with the unions for a one-year contract extension with a
1% salary increase for FY08. The
agreement also included reopening negotiations this year for FY09. When discussing class size assumptions, Ms.
Jorgensen asked that Dr. Hochman provide the
committee with a list of how many positions have been lost during the past few
years of budget cuts. Ms. Brighty thanked Dr. Hochman for
providing the assumptions, stating that the information is very helpful in the
planning process.
B. FY09 Budget Discussion—Mr. Detweiler distributed and reviewed the Regional budget
worksheet. He noted that if the FY09
budget is level funded with only the known increases (utilities costs,
insurance increases, etc.), it will increase over FY08 by $1,128,924, which
represents an increase of 4.1%. In order
to support that level of budget with the current revenue assumptions, cuts
would be required totaling $407,229. Dr. Hochman
noted that these numbers will fluctuate a great deal over the next few weeks as
more information is confirmed regarding revenues and expenses.
Mr. Detweiler noted that the
current budget figures include the assumption of including $100,000 of E&D
funds for budget support. He explained
that it would be prudent to include another line called E&D contingency
that would build funds in the budget that could be used in case of an
emergency. He noted that if no such
amount is included in the budget, the district would have to get the approval
of all four towns in order to spend additional E&D funds if an emergency arises. Although no amount has been included in the
budget figures at this time, Mr. Detweiler encouraged
the committee to consider this during their planning. Ms. Jorgensen asked if there is a recommended
amount for E&D contingency. Mr. Detweiler said
he is still getting advice on the amount and will bring a recommendation to the
School Committee at a future meeting.
Mr. Churchill asked about the effect of moving
transportation costs out of the Regional budget if the Regional Agreement
Review Committee votes to make that change.
Ms. Jorgensen stated that the committee is meeting this Saturday and
hopes to vote at that time. A report will be made for presentation to the
School Committees; however, she stated that there does not appear to be a great
impact on the towns because the Regional assessment will go down while the
elementary budgets will increase. Ms.
Jorgensen thanked Mr. Detweiler for the information
provided in the budget worksheet, noting that it is very helpful.
5. New Business 9:38
p.m.
A. 2008-2008 School Calendar—Dr. Hochman noted
that the agenda packet includes two drafts of the 2008-2009 school calendar: a
pre-Labor Day start and a post-Labor Day start.
He noted that 08-09 is a quirky year due to a number of factors,
including the fact that Labor Day falls on September 1st. Dr. Hochman
explained that the calendar has been distributed in a number of ways to receive
feedback and he will bring a recommendation to the committee at their next
meeting.
6. Reports None
7. Sub-Committee Reports 9:54 p.m.
A. Regional Agreement Subcommittee—Ms.
Jorgensen reported that the committee is looking at two issues: transportation
and the E&D cap. She noted that the
committee has reached agreement on transportation and hopes to vote on whether
to increase the E&D cap to 5% at their meeting this Saturday. She explained
that a concern expressed by a member of the subcommittee is what controls there
are on how funds will be spent if the cap is increased to 5%. Ms. Brighty noted
that MASC officials have stated that there are no restrictions on School
Committee use of funds and they recommend that the Committee should not develop
any sort of guidelines or policies governing the use of E&D funds.
B. Food Service Committee Update—Ms. Brighty reported that the RFP will be going out on February
1st.
8. School Committee Planning None
A. Calendar Review
B. Items for Upcoming Meetings
9. Adjournment 9:25 p.m.
Ms. Brighty adjourned the Regional
School Committee at 9:50 p.m.
Respectfully
submitted,
Debbie
Westmoreland
Approved 2/5/08
Regular Meeting of
the
Tuesday, December 18, 2007 7:00 p.m.
High School Library
Present: Elaine Brighty, Chair Jere Hochman,
Superintendent
Kathleen Anderson Wendy Kohler, Exc. Dir. of Prog.
Dev.
Maureen Ecclestone Mark Jackson, HS Principal
Michael Hussin ARHS Teachers
Marianne Jorgensen Public
Andy Churchill Press
Chrystel Romero
Absent: Michael Katz, Sonia Correa-Pope
1. Welcome
A. & B. Call to Order/Agenda Review—Ms. Brighty
called the meeting to order. She then reviewed
the procedure for the audience to speak, reviewed the agenda, and welcomed
everyone to the meeting.
C. Minutes—The minutes of November 20 were
approved unanimously with minor corrections.
The minutes of December 4 were approved unanimously as written.
2. Announcements and Public Comments
There were no announcements or public comments.
3. Superintendent’s Update
Dr. Hochman reported that a small group met at the first
Legislative Action Committee meeting on December 14th. He noted that Ellen Story attended and
recommended developing a platform identifying only one or two factors common to
all districts: circuit breaker funding
and special education. Dr. Hochman
stated that we will move quickly to rally other
Massachusetts
Ninth Grade Science
Proposal
Dr. Hochman stated that, in retrospect, he believes the
science proposal should have been made in a more formal way. He noted that some of the science teachers
are in attendance to make statements about the proposal and a formal
presentation will be made at the January 8th Regional School
Committee meeting. Science teacher Nick
Shaw distributed and reviewed additional materials about the proposed
course. Jim Fownes, professor and eighth
grade parent, noted that he was invited by the ARHS science department to work
with them in developing the new course.
He stated that the department took a long, hard, careful look at
standards and the relevance of the curriculum as this course proposal was
developed. After additional discussion,
Dr. Hochman noted that the science handouts will be posted on the district and
high school websites.
4. Unfinished/Continuing Business
A. State of the District
Dr. Hochman distributed and briefly reviewed a draft of the
State of the District report that is currently being developed for
2007-2008. He noted that the final
report will be presented more formally at community forums, stating that the
district is making a shift from autonomy to alignment.
B. Budget
Dr. Hochman made available copies of the Meeting 1: Data and
Direction packet that was first distributed at the last Regional School
Committee meeting. He briefly reviewed
the data, noting that the emphasis in budget development will be on our mission,
vision and what is the optimum budget to move the district forward and allow us
to deliver on the promise of high status knowledge for every student. He stated that projecting what is optimum for
2011 will be part of our work in budget development over the next few
months. Dr. Hochman noted that the
public engagement process in budget development will begin immediately as the
community works together to define our mission.
C. ACE Discussion
Catherine Sanderson, parent, distributed a handout from the
ACE group which outlines their three priorities for the Amherst Schools. Along with ACE members Peter Siegelman, Janet
Kannel, Michele Chandler and Nate Whitaker, Ms. Sanderson read and reviewed the
document. Ms. Sanderson stated that the
intention of the group is to start a dialogue regarding the issues they have
raised. Mr. Churchill expressed
appreciation for the document. Joel
Wolf, parent, stated that the frustration parents’ feel is due to the
disconnect between what the School Committee says and what parents and students
experience. Dr. Hochman stated that he
will provide a response to the three points raised by ACE at the January 8th
School Committee meeting. He also noted
that he plans to begin a community engagement process to establish a mission
statement for the districts. Ms. Brighty
stated that among other things, this is a budget issue. After extensive discussion, Dr. Hochman
closed this portion of the agenda with comments about public education. He pledged again to respond to the points
made in the ACE document and to engage in a public discourse that will include
some difficult conversations. Dr. Hochman stated that all conversations should
focus on the positive and looking forward to the future.
C. Policies
This agenda item was tabled.
5. New Business
A. Accept Gifts
The School Committee voted unanimously to accept $1,130 in
donations for the Larry Crouse Memorial Scholarship and a $25 donation to the
Ronald Shepard Memorial Scholarship.
B. Other
Dr. Hochman distributed a memo from Kathryn Mazur, Director
of Human Resources, to the Amherst-Pelham Administrators Association (APAA)
regarding a possible reduction in force.
He noted that it is a requirement of the APAA that the School Committee
receive this report annually.
6. Reports
7. Sub-Committee Reports
There were no sub-committee reports.
8. School Committee Planning
There was no school committee planning.
9. Adjournment
The School Committee voted unanimously to adjourn at approximately
9:40 p.m.
Respectfully submitted,
Wendy
Kohler, Executive Director for Program Development and Curriculum
Approved 1/22/08
Regular Meeting of
the
Tuesday, December 4, 2007 7:00 p.m.
High School Library
Present: Elaine Brighty, Chair Jere Hochman,
Superintendent
Sonia Correa-Pope Wendy Kohler, Exc. Dir. of Prog.
Dev.
Kathleen Anderson Rob Detweiler, Dir. of Finance
& Operations
Maureen Ecclestone (left at 8:45) Mark Jackson, HS Principal
Michael Hussin Public
Marianne Jorgensen Press
Gabriella Booth, Student Rep Debbie Westmoreland, Recorder
Chrystel Romero (arrived
at 7:18)
Absent: Michael Katz, Andy Churchill
1. Welcome 7:10 p.m.
(A/B)
A. & B. Call to Order/Agenda Review—Ms. Brighty
called the meeting to order at 7:10 p.m. She then reviewed the procedure for the
audience to speak, reviewed the agenda, and welcomed everyone to the meeting.
C. Minutes—Tabled
2. Announcements and Public Comments
7:12 p.m.
Lisa Halpern,
parent, distributed to school committee members and read aloud a written
statement asking the school committee to reject the proposed change to the ninth
grade science curriculum.
3. Superintendent’s Update
7:15
p.m.
Dr. Hochman introduced Mark Jackson, High School Principal,
noting that he will give an update on where things stand with the ninth grade
science proposal that was discussed last week.
Mr. Jackson said the question to be considered in putting new science
curriculum in place is “What is the best thinking of the scientific community
now regarding what’s worth knowing,” not “What is everyone else doing?” He stated that the proposed course is
designed to align the
curriculum with what the scientific community recommends. Joel Wolf,
parent, Ms. Halpern, and Katherine Sanderson,
regarding the proposed course. Ms.
Sanderson stated that she feels it is important to look at some other respected
districts similar to Amherst Regional that are teaching this type of course to
see if it is working. Ms. Halpern asked
what the impetus is for changing the ninth grade science curriculum. Mr. Jackson stated that factors include dissatisfaction
with earth science as it has been taught historically in the district,
adequately preparing students for the new tenth grade MCAS science tests, and
the proposed course contains more currently highly-valued content according to
the science standards. Ms. Sanderson stated that she has never heard an
administrator in
say that MCAS is a reason to change the curriculum. Mr. Jackson stated that he did not say that
MCAS is the main reason for making the change; however, MCAS is a reality and
students will be required to pass it in order to graduate. After further discussion, Mr. Jackson said he
is happy to continue the conversation with parents who have questions about the
proposed curriculum. He noted that he will be happy to talk to other districts
about their curriculum, but it should be kept in mind that this is a local
decision and some parents may disagree with the final decision after the
research is done. Dr. Hochman noted that
he thought the dialogue tonight was very good.
He stated that the work done in putting together the proposed curriculum
was based on standards, including the most rigorous state frameworks in the
country, national standards and professional group standards. Dr. Hochman also noted that one factor that
has to be considered in establishing curriculum is if it is interesting and
motivating to kids. Whatever curriculum
is approved, it will be supported with professional development for teachers
and curriculum writing in the summer. Mr.
Jackson distributed the High School Profile for the 2007-2008 school year,
explaining that it is a document that is sent to colleges with every student
transcript.
A. Comprehensive Program Review Update—Dr.
Hochman distributed and reviewed a summary of the final report from the
Comprehensive Program Review that was completed for the three districts last
year. He noted that remarkable progress
was made in all categories in all three districts compared to the mid-cycle
review done in 2003 for
and the Region and in 2005 for Pelham. Dr. Hochman noted that the full report
is posted on the Massachusetts DOE website.
Ms. Brighty stated that this was a huge leap in a short amount of time
and asked Dr. Hochman to express the thanks of the School Committee to all
those who worked so hard on these efforts.
Dr. Hochman took a moment to distribute and briefly review a
document outlining progress on goals, areas of concentration, and through-lines,
noting that he wanted to provide an update to the School Committee.
B. State of the District Report—Dr. Hochman distributed
a draft copy of a new report created this year called the State of the District
Report. He noted that the goal was to
create a document that blends some of the information and data that is
available in several other documents to provide a snapshot of the
districts. Dr. Hochman noted that he
will schedule a public meeting to present a “state of the district” report to
the community when the final document is completed.
4. Unfinished/Continuing Business 8:15
p.m. (A) / 8:40 (B/C)
A. FY09 Budget
Timeline—Mr.
Detweiler distributed and Dr. Hochman reviewed the timeline for the budget
process. He noted that in budgeting for
FY09 we will plan three years out with an eye toward “What’s optimum to achieve
the goals of the school districts?” Planning
will be around priorities for the districts and how those priorities can be
achieved by 2011.
Meeting 1 Data and
Direction—Dr. Hochman distributed the document Budget Planning Meeting 1: Data and Direction, noting that it will
be updated on a regular basis as information becomes available during the
budget process. He briefly reviewed the
table of contents, explaining that the data in the document will set the stage for
many of the budget decisions that will be made over the next months.
B. FY08 Budget Update—Mr. Detweiler
distributed and reviewed a reconciliation of the FY08 budget as of November
2008. Ms. Romero asked if maternity
leave comes out of risk and benefits.
Mr. Detweiler noted that it is kept in the control account because it is
not known from year to year if there will be maternity leave expenses. Ms. Brighty thanked Mr. Detweiler for
providing the update, noting that it is very helpful as we move into the budget
planning. Ms. Jorgensen asked about the
E & D balance. Mr. Detweiler said
that the auditor is still completing the audit and he will provide the balance
to the School Committee as soon as it is done.
C. Policies
Policies for Second
600.01 Instruction:
Goals of Instructional Program—Ms. Jorgensen made a motion to approve the
policy as written. Ms. Correa Pope
seconded and the motion passed unanimously.
600.02 Instruction:
Instructional Materials Selection—Ms. Jorgensen made a motion to approve the
policy as written. Mr. Hussin seconded
and the motion passed unanimously.
600.04 Instruction:
Curriculum Development and Instructional Program Evaluation—Ms. Jorgensen
made a motion to approve the policy as written. Ms. Romero seconded and the
motion passed unanimously.
Policies to be
Deleted
600.05 Curriculum
Adjustment and Modification and 600.06 Evaluation of Instructional Programs —Ms.
Jorgensen made a motion to delete these two policies. Ms. Anderson seconded and the motion passed
unanimously.
Policy for First
600.05 Educational
Challenge and Support—Ms. Brighty reviewed the changes that have been
proposed to this policy. Ms. Jorgensen
asked if we need to define a limit of how much we can support students. Ms. Brighty said that limit is defined in the
special education policies. Dr. Kohler
said that her understanding is that the school committee wanted a policy that
addresses challenge/rigor. She said that
the intent of the word “support” in this policy is used with regard to support for
challenge. Ms. Romero stated that she
likes the wording as written. Ms.
Brighty said what was being aimed for is acknowledgement that all children need
to be challenged and all students need support at some point. Dr. Hochman noted
that we need it written in policy that we will provide differentiated
instruction that will support students to pursue areas in which they can be
brilliant. Ms. Jorgensen suggested that
perhaps the policy should have a different title to reflect what Dr. Hochman
said. Dr. Kohler suggested using the
phrase “educational challenge.” After
further discussion, Ms. Brighty asked School Committee members to email Dr.
Kohler if they have additional ideas for changes.
5. New Business 8:32
p.m.
A. Appoint Chief Procurement Officer—Mr.
Detweiler provided a brief explanation of why the School Committee needs to
appoint a Chief Procurement Officer. Ms.
Romero asked if this is public information so people who may have been
interested could come forward to apply.
Mr. Detweiler said that normally
the Director of Finance or the Superintendent is appointed to the role. Ms. Ecclestone made a motion to appoint the
Director of Finance and Operations as Chief Procurement Officer as defined by
provisions of MGL c. 30B; section 2. Ms. Jorgensen seconded and the motion passed
with one abstaining.
6. Reports None
7. Sub-Committee Reports 9:14 p.m
Ms. Brighty said that BCG is meeting tomorrow. BCG members
are supposed to talk to their committee members about whether they support the
idea of having a public engagement process for long-term budget planning. Dr. Hochman explained that the purpose of a
public engagement process is to determine what the priorities of the community
are through a true representation of members of the town. Ms. Anderson said the idea of public
engagement is very noble and she likes it a lot. However, what she experienced in the Planning
Amherst Together community planning was that only 500 to 600 of the more than
30,000 members of the community actually participated. She is afraid that the process will still
yield only the same type of information public officials “get at the coffee
shop.” Dr. Hochman said the second part of the public engagement process is to
do polling that reflects a representation of the entire town. Ms. Jorgensen said that she saw the
presentation about public engagement and it is a very concerted effort. Ms. Brighty said that BCG also asked that
board members be made aware that a tight FY09 budget is coming up because there
is a projection of a $1.9 million deficit.
BCG would like input from the boards on what their thinking is in regard
to an override this year. She asked that
the board keep it in mind at this time as budget planning moves forward.
Ms. Brighty reported that the Food Service Committee has
prepared a survey that will go out to parents through their students on
December 10th. Students in
third through tenth grade and staff will also be asked to complete
surveys. Ms. Brighty noted that research
has been done regarding districts that are doing in-house food service programs
but there has been no compelling data to support returning to an in-house
program.
Ms. Jorgensen noted that the Regional Agreement
Sub-Committee is meeting next Thursday, December 13th.
8. School Committee Planning None
A. Calendar Review
B. Items for Upcoming Meetings
9. Adjournment 9:30 p.m.
Ms. Jorgensen made a motion to adjourn at 9:30 p.m. Mr. Hussin seconded and the motion passed
unanimously.
Respectfully
submitted,
Debbie
Westmoreland
Approved 12/18/07
Regular Meeting of
the
Tuesday, November 20, 2007, 7:00 p.m.
High School Library
Present: Elaine
Brighty, Chair Jere
Hochman, Superintendent
Kathleen
Anderson Wendy Kohler,
Exec. Dir. of Prog. Dev.
Andy Churchill Rob Detweiler, Director of Business
& Facilities
Sonia Correa-Pope Mark Jackson, HS Principal
Maureen Ecclestone Jim Fownes, HS Science Teacher
(left at 8:45 p.m.) Aaron Kropf, HS Physics Teacher
Michael Katz Nick
Shaw, HS Science Teacher
Marianne Jorgensen Tom Davidson, HS Science
Teacher
Sharon
Gross, Recorder
Press
Absent: Michael Hussin
Chrystel Romero
1. Welcome 7:10
p.m.
A. & B. Call to Order / Agenda Review – Ms. Brighty
called the meeting to order at 7:10 p.m.
She then reviewed the agenda and announced that she would call for an
Executive Session at the end of the meeting.
C. Minutes Mr. Churchill made a motion to approve the
minutes of November 6, 2007. Ms.
Anderson seconded the motion and passed with 5 yeas and one abstention.
2. Announcement
and Public Comments 7:12
p.m.
Ms. Anderson commented that she appreciates that the packets
the School Committee members receive are 3-hole punched.
3. Superintendent’s Update 7:13
p.m.
Superintendent Hochman apologized for being a few minutes
late. He was attending another meeting
that ran late. No update.
4. Unfinished / Continuing Business 8:05
p.m.
Mr. Detweiler distributed the FY07 End of Year Budget
Report. He explained that the district
did not expend all budgeted funds and explained the reasons. A change in the law required that Medicaid
funds be expended all in one year and that the funds can no longer be held and
spent in other years as was allowed in the past. The district will come close to the 3.5% cap
on E & D this year. At the next
meeting he will have an update on the FY08 budget. Mr. Churchill asked how the
district ended up with lower special education costs than the amount than
originally budgeted. Mr. Detweiler
answered that it is difficult to predict how many students will need services
and how many will require out of district placements. Ms. Brighty commented that some years the
district goes over budget on the special education costs. She then expressed the School Committee’s
appreciation for the budget reconciliation.
5. New Business A. 7:13 p.m. B.
8:15 p.m.
A. FY09 Budget Process and Timeline (8:15 p.m.)
Dr. Hochman reviewed the budget process outline noting that
it will be similar to last year. He
noted that key decisions will include issues such as class sizes and number of
school choice students the district will accept. He stated that budget is driven by needs as
well as by financial realities. Dr.
Hochman noted that the School Committee must decide what the priorities should
be for the next three years and that this will be the focus at the next
meeting. Mr. Churchill commented that he
believes the current format of the budget wastes paper and is not particularly
useful. Changing to a different format
was discussed last year. Mr. Churchill
then asked if a report has been received from the Trimester Study Group and
whether it will have budget implications.
Dr. Hochman said he will be meeting with Mark Jackson on November 22nd
to discuss this subject. Dr. Hochman noted that the Four Town Meeting is
scheduled for January 19, 2008. He also reported that he plans to have a
Legislative Action Committee again this year, noting that scheduling meetings
has been an issue. Dr. Hochman will put
together three meeting dates. Senator
Rosenberg is scheduled to attend the first meeting on December 14th.
B. High School Course Proposals for 2008/2009
(7:13 p.m.)
Dr. Hochman explained the process
to be followed for new course proposals and then introduced Wendy Kohler and Mark
Jackson. Dr. Kohler explained that there
would be two discussions. They would
first review changes in the physics realignment proposal which is just for
information purposes and then make a presentation about the ninth grade
Environmental Science proposal, which has substantial changes and will require
a school committee vote. Principal Mark
Jackson and science teacher Aaron Kropf reviewed the recommendations for the
physics. Mr. Kropf pointed out that the
changes will make students’ choices clear and will allow the department to
consolidate texts and materials. Ms. Anderson
asked if the academic expectations will be similar to the current ones. Mr. Kropf explained that the new physics
class will cover a broad range of topics.
He noted that the new course will be appropriate for students not
intending to major in physics.
Mr. Jackson then reviewed the
proposal for a new ninth grade Ecology/Environmental Science course. He noted that the new course will supply
information supported by the scientific community and provide a solid
scientific framework for students to move on to other levels of science. It will also prepare ninth grade students for
the tenth grade MCAS biology test. Mr. Jackson introduced the science teachers in
attendance, noting that Mary McCarthy also served on the panel that developed
the new course proposal but could not attend the meeting tonight.
Ms. Brighty explained that she
would like the organize questions regarding the course proposal, starting with
the change in the required ninth grade course.
Ms. Jorgensen noted that the ninth grade Earth Science course had been
changed to a different course the previous year. She asked how that change had gone since
implementation. Mr. Shaw responded that it did not go as well as hoped, stating
that he felt the faculty was not prepared for the changes. Ms. Jorgensen asked if they are well prepared
for the currently proposed change. Mr.
Shaw stated that they are far more prepared because most of the science
teachers are primarily certified in Biology.
Mark Jackson noted that the faculty is qualified to teach the new course. Ms. Brighty commented that she hoped that
some parts of Earth Science will not be completely lost in the new life
sciences course.
Ms. Anderson had questions on
Sections II, IV-C and V of the course outline. She asked what is being covered
in Section III – Communities and Populations (specifically Biodiversity). She questioned
whether this information could be an attempt to form a scientific basis to depopulate
the human race. Ms. Brighty stated that
this question was getting deeper into the curriculum than was appropriate for
this meeting. Mr. Shaw explained that
DNA and such theories are covered in the AP class as well as the curriculum of
this course. The overall goal is not to
promote any certain views. Ms. Jorgensen
cautioned that it is imperative that the ecology information in the curriculum be
scientifically, not politically, based.
Ms. Correa-Pope asked if required MCAS tests were the main reason behind
this course change. Mr. Jackson said all students will have to pass a science
MCAS test to graduate, but that the importance of the subject was the reason
for the proposed change.
Mr. Churchill asked what will happen to Earth Science and if
it will be incorporated into the new course. Mr. Shaw explained that the pieces
of Earth Science that are pertinent and relevant will be included and others,
such as meteorology and astronomy, will be removed to make room in the new
curriculum. Mr. Churchill said that he
feels this is an attractive course to offer and will be a good introduction to
science. Ms. Anderson asked what
biodiversity refers to in humans. She asked how it addresses race and how
students will understand the misconception of race. Mr. Jackson explained that genetics addresses
this subject. It is part of the tenth grade course, not ninth grade. Ms.
Anderson asked additional questions about this topic, at which time Ms. Brighty
asked her not continue this subject for too long. Ms. Anderson stated that she believed she is
being treated unfairly by Ms. Brighty’s request.
Ms. Brighty stated that she is concerned about the AP level
being offered in ninth grade because it is a heavy lab course and many colleges
don’t count AP courses until a student is in grade 11 or 12. She also expressed concern that because there
is only one section of the AP course being offered there may not be sufficient
space. Mr. Jackson explained that the
district began offering the AP course to tenth graders three years ago. The goal now is for all students to have a
common experience. He said that some students are capable of doing the work. Ms. Brighty suggests that Section I not be
called soils, but have descriptions of the specific topics. Mr. Churchill feels that there has been some
confusion for students regarding the connection between science and math. He
asked if the Middle School science department was consulted in planning this
course. Mr. Shaw said that Norman Price,
MS Science Coordinator, was consulted and supports this new course.
Ms. Brighty stated that if any member of the committee has
more questions that they can refer them to Mr. Jackson. She then apologized to Ms. Anderson if she
felt cut-off earlier in the meeting. Ms.
Anderson questioned why Mr. Churchill was not interrupted when asking multiple
questions. Dr. Hochman acknowledged Ms.
Anderson’s question and suggested that the committee schedule time to meet and
review procedures for meetings and how to handle it when things feel unfair or
discussions go on too long. Ms. Anderson
invited people viewing the meeting on ACTV to come and voice their opinion on
how Ms. Brighty handled the meeting.
C. Policies (8:28 p.m.)
600.1 – Instruction: Goals of Instructional Program
After extensive discussion the School Committee agreed this
policy needs extensive re-writing before a vote can be taken. It will be brought before the committee again
at a future meeting.
600.2 – Instruction:
Instructional Materials Selections
After discussion and questions the School Committee agreed
this policy needs further re-writing before a vote can be taken. It will be
brought before the committee again at a future meeting.
600.3 – Instruction:
Library Materials Selection
After a short discussion Mr. Churchill made a motion to
approve this policy as is. The motion
was seconded by Mr. Katz. The policy was
approved unanimously.
600.4 –
Instruction: Curriculum Development and
Instructional Program Evaluations
After discussion and questions the School Committee agreed
this policy needs further re-writing before a vote can be taken. It will be
brought before the committee again at a future meeting.
130.10 – Safety and
Well Being
Ms. Jorgensen made a motion to approve the policy as
is. Mr. Katz seconded the motion and
the policy was approved unanimously.
The following policies are being submitted for deletion:
600.05 –
Instruction: Curriculum Adjustment and
Modification
After a short discussion it was decided
not to delete this policy until after policy 600.4 is approved.
600.06 – Instruction
Evaluation of Instructional Programs
After a short discussion it was decided not to delete this
policy until after policy 600.4 is approved.
600.7 – Instruction:
Grouping Students for Instruction
After a short discussion Mr. Katz made a motion to delete
this policy. The motion was seconded by
Ms. Jorgensen. The policy was deleted by
a unanimous vote.
600.09 –
Instruction: Education of Gifted and
Talented Students
After an extensive discussion it was decided not to delete
this policy until other policies are reviewed for content.
600.15 –
Instruction: Final Examinations
After a short discussion Ms. Jorgensen made a motion to
delete this policy. Ms. Anderson
seconded the motion. The policy was
deleted by a unanimous vote (with Mr. Katz out of the room).
600.16 –
Instruction: Interscholastic Athletics
Ms. Jorgensen made a motion to delete this policy. Ms. Correa-Pope seconded the motion. The policy was deleted by a unanimous vote
(with Mr. Katz out of the room).
600.17 – Extracurricular and Co-Curricular Activities
After a short discussion it was decided that this policy
should not be deleted until the new Activities Policy is reviewed for
content. This will be voted on at a
future School Committee meeting.
600.19 –
Instruction: Course Expectations
After a short discussion it was decided not to delete this
policy at this time.
600.20 –
Instruction: Use of Film and Other Media
in the Classroom
Ms. Jorgensen made a motion to delete this policy. Mr. Churchill seconded the motion. The policy was deleted by a unanimous vote.
D. Accept Gifts: 9:20 p.m.
Mr. Katz made a motion to accept the gifts of $30 & $25
for the Ronald Shepard Memorial Scholarship.
Ms. Anderson seconded the motion.
The gifts were accepted by a unanimous vote.
6. Reports 9:21 p.m.
Ms. Brighty requested that Mr. Katz postpone his report on
the MASC conference.
7.
Sub-Committee Reports 9:22 p.m.
A. Food Service Committee
Ms. Brighty read a list of committee members.
Regional Agreement
Sub Committee
Ms. Brighty stated that the committee is making good
progress and will have a report at an upcoming meeting.
Ms. Anderson announced that she is on the ACTV board and
that ACTV will begin broadcasting
School
8. School Committee Planning None
9. Adjournment 9:25 p.m.
Ms. Brighty called for the School Committee to go into
Executive Session for the purpose of contract negotiations. She announced that the School Committee would
not return to open session. By unanimous
roll call (Ms. Eccelstone had left at 8:45 p.m.) the Committee moved into
executive session at 9:25 p.m.
Respectfully
submitted,
Sharon
Gross
Approved 12/18/07
Regular Meeting of the
Tuesday, November 6, 2007 7:00
p.m.
High School Library
Present: Elaine Brighty, Chair Jere
Hochman, Superintendent
Kathleen
Anderson Rob
Detweiler
Andy
Churchill Kathryn
Mazur
Maureen
Ecclestone (arrived 8:20) Wendy
Kohler
Michael
Hussin (arrived 7:15) Public
Marianne
Jorgensen Press
Michael
Katz (arrived 7:30)
Chrystel
Romero (arrived 7:10)
Gabriella
Booth, student member
Absent: Sonia Correa Pope
1. Welcome ____________
A. & B. Call to Order/Agenda
Review---- Ms. Brighty called the meeting to order at 7:05 p.m. without
quorum. She then welcomed everyone to
the meeting and reviewed the agenda.
C. Minutes----After quorum
was reached, Mr. Churchill made a motion to approve the minutes of October 23,
2007. Mr. Katz seconded, and the motion
passed with 6 votes and 1 abstention.
2. Announcements and Public Comment ______None
3. Superintendent’s Update
Dr. Hochman informed the committee
that the Federal reauthorization of No Child Left Behind has stalled, so there
will be no change in the law until Congress works on it again, perhaps next
year. The Superintendent explained that
the
Committee will function differently this year, and three meetings of the
committee have been scheduled.
4. Unfinished/Continuing Business
Mr. Katz will attend the joint
annual meeting of the MA Assoc of School Committees and MA Assoc of School
Superintendents on Nov 14, 2007. The
Committee agreed that Mr. Katz will vote as their representative on the four
resolutions before the MASC.
5. New Business
A. Instructional Policies----Ms. Kohler summarized each of the first
four policies being brought to the Regional Committee for their first
reading. Policy 600.01 has been re-titled
as Goals of Instructional Program and now provides a statement of goals to begin
the series of instructional policies.
Policy 600.02 Instructional Materials Selection was revised to be consistent
with other policies. The librarians in
the district reviewed policy 600.03 Library Materials Selection and Adoption,
and they requested small changes. Policy 600.04 Curriculum Development and
Instructional Program Evaluation combines and replaces current policies 600.01,
600.04, 600.05, and 600.06. Combining
the policies reduced the redundancy in the separate policies and emphasized the
cyclical process of curriculum development, review, and evaluation.
Ms. Jorgensen asked the Superintendent
if there was a current mission statement for the district. The state auditors
for EQA (Educational Quality and Accountability) had asked School Committee
members about it the previous week. Dr.
Hochman said the schools have mission statements, but the district has not
formally revisited its mission statement. The phrase “every child, every day” and
statements about importance of academic engagement, sense of belonging, and acquisition
of high status knowledge are recognized in the district as the mission, he
said. The mission should be the umbrella statement driving everything else from
decisions about policies to annual goals to facilities, etc. The mission is
captured somewhat in the first statement in policy 600.01; however, eventually there
should be a policy with the district mission. Ms. Jorgensen said developing the mission
statement policy needs to be a high priority.
Ms. Anderson wanted an explicit
statement on anti-bias or social justice commitment included in the first goal
in policy 600.01. Ms. Romero requested
that the goal statements be more comprehensive, rather than the short bullet
points. Mr. Churchill wanted our district
goal of eliminating race as a predictor of achievement to be included in this
instructional goals policy, and he wanted #1 to be made clearer that “all
students” really meant “all”. Dr.
Hochman suggested that goal #2 also prioritize a comprehensive, well-rounded
curriculum. Mr. Hussin pointed out that
“district instructional priorities” need to be written down specifically
somewhere. Ms. Kohler suggested
inserting in each policy about goals a statement referring to consistency with
the Mission Statement, which would be the first policy.
Mr. Churchill requested an updated
index of all of our existing School Committee policies to provide an overview when
we are working on policy revisions. Ms.
Brighty will include that in the next Regional agenda packet. Additional wording will be added to policy
600.02 about selecting textbooks which are not biased etc. Mr. Churchill suggested that the importance
of alignment of curricula be made more explicit in policy 600.04.
Dr. Hochman introduced the draft
of a new policy on Safety and Well-being.
The Responsiveness Committee had identified the need for policies in this
area. He pointed out language tied to
the Responsiveness which is more specific and closer to guidelines than is
usual in our policies. Currently, training
and protocols for staff are being worked, and then training will occur for
students.
7. Subcommittee Reports None
8. School Committee Planning None
9. Call for Executive
Session________________________________________________
At 8:05 p.m. Ms. Brighty called
for an Executive Session to discuss contract negotiations and announced that
the committee would not be returning to Open Session. After a roll call vote, the School Committee
moved into Executive Session.
Respectfully submitted,
Elaine Brighty
Regular Meeting of
the
Tuesday, October 23, 2007 7:00 p.m.
High School Library
Present: Elaine Brighty, Chair Jere Hochman,
Superintendent
Michael Katz Press
Andy Churchill Public
Maureen Ecclestone Debbie Westmoreland, Recorder
Sonia Correa-Pope
Michael Hussin
Kathleen Anderson (arrived at 7:19)
Absent: Marianne Jorgensen, Chrystel Romero
1. Welcome 7:01 p.m.
A. & B. Call to Order/Agenda Review—Ms. Brighty
called the meeting to order at 7:01 p.m. She then reviewed the agenda and announced
that she will call for an Executive Session at 8:00 p.m.
C. Minutes—Mr. Churchill made a motion to approve the minutes of September
11, 2007. Ms. Correa Pope seconded and the motion passed unanimously. Mr. Churchill made a motion to approve the
minutes of September 25, 2007. Mr.
Hussin seconded and the motion passed unanimously.
2. Announcements and Public Comments
7:05 p.m.
Mr. Hussin thanked Dr. Hochman and his staff for going the
extra mile to support the Middle School Guidance Counselor at the DOE
hearing. Ms. Brighty announced that the
Amherst Education Foundation presented a donation of $40,000.00 to the
Districts at the October 18 Amherst School Committee meeting. She also noted that the AEF Trivia Bee was
held last week and was very successful.
3. Superintendent’s Update
7:05
p.m.
Dr. Hochman began his update with a report on the upcoming
budget process, noting that there were two budget-related meetings last week.
There was a meeting of the Amherst Budget Coordinating Group and a Four-Towns
meeting that was called by the Amherst Select Board. Dr. Hochman stated that two themes of budget
discussions this year will be “What does it mean to do less with less?” and
“What is it we want to accomplish two to three years from now (and how do we
build to get there)?” He noted that the
schools will continue to provide a rich, rigorous curriculum combined with
continuing experiential activities for all students. Dr. Hochman also pointed out that there are
three major areas we need to look at over a three-year timeframe. They are:
1) Our staff—Who are they and are we attracting and retaining the most
talented people we can find; 2) Schedules—How do we reach a point at which we
can ensure that no Middle School or High School student will have to take a
study hall unless he or she wants to, and how do we provide optimal elementary
class sizes; and 3) Systemic Professional Development Model—How do we implement
the systemic professional development model we envision but have not yet been
able to put in place.
A. AYP/MCAS Status Report—Dr. Hochman gave a
brief review of the MCAS data and preliminary AYP data that was just released
to the public. He noted that he will
present a more in-depth, comprehensive report on both MCAS and AYP at a future
School Committee meeting. Dr. Hochman
noted that the districts will still keep the status labels from last year
because progress must be made for two years in a row for the district status to
change.
B. Principal Search Process Update—Dr.
Hochman noted that a Middle School Principal position will be posted this year.
He outlined the process, noting that the position will be posted in a variety
of places in November. Once the process
is complete, Dr. Hochman will select a finalist after the February break.
4. Unfinished/Continuing Business 7:52 p.m.
A. School Choice Enrollment and School Choice
Closing Dates—Dr. Hochman reviewed an updated school choice chart for the
Regional District. He noted that the
chart includes information on current school choice enrollments, remaining
vacancies, and a section monitoring any seats that open up during the year.
5. New Business 7:55 p.m.
A. Food Service Committee Formation—Ms.
Brighty distributed and read the charge for the Food Service Committee. She
noted that four community members have been asked to join the committee and the
group will meet next Monday, October 29 at 7:00 p.m. At that time, those asked to join will be
able to decide if they can serve based on the time requirement and schedule
developed. The role of this committee is
to develop the RFP and review proposals that are submitted. Mr. Churchill asked if this group will still
look at the research on districts that are doing in-house food services
programs. Dr. Hochman said that Ms.
Mazur is continuing to research in-house programs, and that information will be
presented for the committee’s consideration.
B. End-of-Year Budget Update—This item was
tabled.
C. Accept Gifts—Ms. Ecclestone made a motion
to accept the gift of $277.94 from the Target “Take Charge of Education”
program. Mr. Churchill seconded and the
motion passed unanimously. Ms.
Ecclestone made a motion to accept a gift of $500.00 from Martha and Barry
Field. Mr. Churchill seconded and the motion passed unanimously.
6. Reports None
7. Sub-Committee Reports 8:02 p.m.
Ms. Brighty appointed Marianne Jorgensen as chair of the
Regional Agreement Sub-Committee.
8. School Committee Planning None
A. Calendar Review
B. Items for Upcoming Meetings
9. Adjournment 8:03 p.m.
Ms. Brighty called for the School Committee to go into
Executive Session for the purpose of contract negotiation. She announced that
the School Committee will not return to open session. By unanimous roll-call vote the Committee
moved into executive session at 8:03 p.m.
Respectfully
submitted,
Debbie
Westmoreland
Meeting Minutes of October 9, 2007 (Meeting Canceled)
Regular Meeting of the
Tuesday,
September 25, 2007 7:00 p.m.
High School Library
Present: Elaine Brighty, Chair Jere
Hochman, Superintendent
Kathleen
Anderson Mark
Jackson, High School Principal
Andy
Churchill Marta
Guevara, HS Assistant Principal
Sonia
Correa Pope Annie
Leonard, HS Assistant Principal
Michael
Hussin (arrived 7:20) Karen Keough-Huff, HS Athletic Director
Michael
Katz
(arrived 7:22) Fran Ziperstein, Middle School Principal
Mike
Hayes, MS Co-Principal
Public Libby
Hurley, MS Assistant Principal
Press
Absent: Marianne Jorgensen, Chrystel Romero,
Maureen Ecclestone
1. Welcome 7:00
p.m.
A. & B. Call to Order/Agenda Review---- Ms. Brighty called the meeting to order at
7:00 p.m. without quorum. She then
reviewed the agenda and welcomed everyone to the meeting.
C. Minutes---- Approval of
the minutes of September 11, 2007 was postponed.
2. Announcements and Public Comment
Mary Fuller, a cook at Marks Meadow,
distributed two letters about cafeteria worker pay and the current food service
company. Ms. Brighty spoke briefly about
the recent very informative meeting between representatives of the cafeteria
workers, Mr. Churchill, Dr. Hochman, and herself.
3. Superintendent’s Update
Dr. Hochman explained that the
School Committee has made the decision to go with a food service company, but
that the options for food service are still being examined and that further
information is being gathered from districts with in-house programs. The food service committee is being formed
now because whether we decide to write an RFP or not, the working committee
needs to send out surveys soon to parents and students. A request for volunteers interested in serving
on the Food Service Committee was included in the Learning@arps
newsletter and will be included in the school newsletters.
Ms. Anderson suggested appointing
a cafeteria worker to the food service committee. Dr. Hochman pointed out that there would be
conflict of interest problems. At a
future meeting the School Committee will need to meet in executive session to
discuss cafeteria workers’ pay scales.
4. Unfinished/Continuing Business
5. New Business
A. School Choice
Discussion-----Dr. Hochman provided the committee with a chart showing the
number of School Choice students by grade in the Regional District on September
1, 2007 and September 15, 2007. Dr.
Hochman explained that the committee should make decisions about two School Choice
questions. (1) When during the academic
year should the district close the remaining School Choice vacancies? (2) If a School Choice vacancy occurs during
the year because a student leaves, should the seat be filled, and what is the
latest date that can occur? He said that
the answer to the second question may be different for different grades. The
administration will bring its recommendations to the Regional School Committee
at a later meeting for discussion and decision.
.
6. Reports
Middle School Improvement Plan ----Ms. Ziperstein
did a powerpoint presentation of the School Improvement Plan for
the Middle School. She began with the
school vision statement and the principles from the Turning Points model which
guide their work. She then described the
four major categories the Middle School is focusing work on this year: High
Achievement for Each Child, Communication/Building home-School Partnerships,
Professional Collaboration, and School Safety.
Goals, examples of accomplishments, and planned next steps were provided
for each of the categories.
Mr. Churchill asked whether
moving the math teachers off of the Middle School grade-level teams this year
had allowed teams to no longer be tied to particular music performance
groups. He also asked if this change had
made math grouping more flexible. Ms. Ziperstein is true for the seventh grade teams; however,
the eighth grade teams looped this year and retain the earlier organizational
constraints. Math grouping can be more flexible, the Math Plus
Program is more available to students needing double dosing, and class sizes
are better with this schedule, too. Ms.
Anderson objected to the phrase “students who struggle to learn” and asked if
Ms. Ziperstein should instead say that teachers were
not teaching a student in the way the student could learn. Ms. Ziperstein
agreed that students have different learning styles, but said that some
students do have more difficulty learning some skills or abstract thinking and that they do have to struggle more to learn. Ms. Brighty asked how the Middle School
benchmarks the level of rigor that they are trying to ensure is appropriate for
each student. Mr. Hayes said that summer
work addressed consistency of expectations in each department, and that different
departments are at different stages of evaluating it.
Ms. Ziperstein
described how the Middle School is increasing communication and building
relationships with families by recognizing that partnership looks different to
different families. For example, Mari
Vicente works as a contact/resource person working directly with Latino
families in a new pilot program to help them navigate the system and obtain
translations. Ms. Anderson asked if
homework is translated into the parents’ native language so they can assist
their children. Ms. Ziperstein
explained that translating homework is against the law now. Dr. Hochman spoke about the other ways the
district puts supports in place for children in this and similar situations
where parents cannot provide academic help.
Mr. Hayes described each of the
seven inquiry groups of teachers that meet on late start Thursday mornings to
research and address big questions: Values and Virtues, Exhibition, Numeracy, Structures for Success, Closing the Achievement Gap,
Sharing Instructional Practices, and Grading.
Ms. Anderson asked what was being
done to teach white students about interrupting racist behavior and about white
privilege, racism, and the oppression of people of color by the dominant
culture. A discussion between Dr.
Hochman and Ms. Anderson ensued. Dr.
Hochman returned to the topic later in the meeting citing the numerous programs
in the schools and targeted adult intervention.
Mr. Churchill made the motion to
accept the Middle School Improvement Plan.
Ms. Anderson seconded and the motion passed unanimously.
High School Improvement Plan-----Mr. Jackson gave a powerpoint presentation of the
High School’s School Improvement Plan. The
majority of the report was focused on working to improve student outcomes and
strengthening both instructional and institutional responses to student
struggle. At the institutional level,
because students need to be in class to be successful, attendance procedures
and parental notification continue to be improved with the new software
capabilities. To help students connect
with the school, transitions into the high school include more orientation
meetings for students and families. New
programs are being introduced to help students stay safe and make safe choices.
Several pro-active programs are in place
to support students who may struggle and to anticipate the challenges they may
encounter. The Web Grade Book, a new
upgrade to the PowerSchool software system is being
piloted with the goal of providing real-time information exchange between
teachers and families about each student’s progress. Similar strategies will provide better
communication within the school between the adults responsible for a student.
Work is also being done on alignment of curriculum and expectations among the
teachers sharing core courses.
On the Instructional side, Mr.
Jackson emphasized the day-to-day meaningful work that involves close attention
to smaller, daily academic gaps in order to close the observed larger Academic
Gaps. On late start Thursdays at the
high school, the teacher groups are defining the work
of the high school to ensure improved student outcomes by identifying patterns
of struggle and success and by collaboratively developing instructional
responses. In-school suspension is
changing to be less punitive and more focused on behavioral intervention and
problem solving.
Two other areas of the plan
involve using technology, such as the new Data Warehouse, to make greater use
of data in decision-making and creating other pathways similar to Pro-Start (culinary
arts) but emphasizing technology for students who do not plan to attend
college.
Mr. Hussin asked whether the high
school and middle school are working together to align their curriculum and
expectations. Mr. Jackson described how the teachers in each department from
both schools had met together during the January curriculum day to identify
what students should know and be able to do by the end of a course. But he admitted that it is difficult to find
time for this joint work on academic transition and curriculum alignment. Mr. Hochman described this past summer’s work
on aligning the curriculum expectations and putting it in written form to
define it at all levels. He emphasized
that part of accountability involves administrative supervision training as
part of assuring that the expected alignment is occurring in the classroom.
Mr. Churchill made the motion to
accept the High School Improvement Plan.
Mr. Katz seconded and the motion passed unanimously.
7. Subcommittee Reports None
8. School Committee Planning None
9. Adjournment 9:50 p.m.
Mr. Churchill made the motion to
adjourn at 9:50 p.m. Mr. Hussin seconded
and the motion passed unanimously.
Respectfully submitted,
Elaine
Brighty
Regular Meeting of
the
Tuesday, September 11, 2007 7:00 p.m.
High School Library
Present: Elaine Brighty,
Chair Jere Hochman, Superintendent
Kathleen Anderson Rob Detweiler,
Director of Finance
Andy Churchill Kathy Mazur, Director of
Human Resources
Maureen Ecclestone Wendy Kohler,
Exec. Dir. of Program Dev.
Marianne Jorgensen (arrived at 7:13) Press
Michael Hussin
(arrived at 7:18) Public
Debbie
Westmoreland, Recorder
Absent: Michael Katz, Sonia Correa-Pope, Chrystel Romero
1. Welcome 7:12 p.m.
A. &
B. Call to Order/Agenda Review—Ms. Brighty called the meeting to order at 7:12 p.m. without
quorum. She then reviewed the agenda and
welcomed everyone to the meeting. Ms. Jorgensen arrived at 7:13 p.m. and quorum
was reached.
C. Minutes—Mr. Churchill made a motion to
approve the minutes of August 28, 2007.
Ms. Anderson seconded and the motion passed unanimously.
2. Announcements and Public Comments
7:14 p.m.
and Mary Fuller, cook at Marks Meadow, distributed a letter to the members of
the School Committee on behalf of the district cafeteria staff. Ms. Brighty thanked
them for the letter, noting that the decision about how to handle food services
at the end of the current contract will be a process and their input is
appreciated.
3. Superintendent’s Update
7:18 p.m. (A & B)/8:27 p.m. (C)/8:37 p.m (D &
E)
Dr. Hochman started his comments
by reflecting on the anniversary of the September 11 attacks, reporting on a
slide show presentation that was presented during the lunch periods at the
Middle School.
A. AYP and MCAS—Dr. Hochman
reported that the MCAS scores have been released to the district, but are
embargoed from the public until the official October release date. He noted that there was marked improvement in
the scores and the district made AYP in all of the sub-groups.
B. Bus Idling Signs—Dr. Hochman
reported that the district is piloting a technique of keeping the bus engines
on the accessory setting this year to see how it works. Also, a group working on the issue of idling
has developed “5-Minute Idling Limit” signs that will be installed at each
school. The High School sign is
scheduled to be installed on September 19.
C. Musical Instruments Update—Dr. Hochman reported that he is pulling the request to increase
the fees for musical instruments and it will be brought back during the next
budget planning cycle if needed. Dr.
Kohler then reported that Amherst Education Foundation has raised $40,000 to be
used by the district to purchase tangible items that can be put in the hands of
children. The AEF board has agreed that
$1,000 of the total will be earmarked for the elementary instrument revolving
fund, which will allow the district to withdraw the request to increase fees at
this time.
D. Middle School Pool—Dr. Hochman reminded the committee that the decision was made
and discussed throughout the budget process to close the Middle School pool for
all activities unless a break-even agreement could be reached. He noted that last week he received a
proposal from the Town to open the pool again, and he will be meeting with
Larry Shaffer and others to see if an agreement can be reached.
E. 07-08 District Organization and Goals—Dr. Hochman
reviewed the current district organizational chart. Ms. Jorgensen requested that Dr. Hochman prepare a chart outlining positions that have been
lost in the past several years, particularly an assistant superintendent. He then distributed and reviewed the specific
goals for each district department for the 2007-2008 school year, noting that
these are front-burner projects that are in addition to the day-to-day work of
the departments.
4. Unfinished/Continuing Business 7:25
p.m. (C)/8:32 p.m. (A)
A. Regional Agreement Review Process—Dr. Hochman noted that letters and emails were sent to the
Chairs of the four town Select Boards and Finance Committees requesting that
two people be assigned from each town to serve on the Regional Agreement Review
Committee. He noted that both the Select
Board and Finance Committee from Pelham and the Finance Committee from
their representatives. Ms. Brighty noted that the Amherst Select Board appointed Alisa
Brewer to serve as their representative to this committee at their meeting last
night.
B. Proposed Policy Revision Second
Students: Attendance—Ms. Brighty reviewed the
changes that have been made to this policy since the first reading at the last
School Committee meeting. Ms. Anderson
asked how this policy will affect students who are discouraged from attending
class due to color, gender, socio-economic or other factors. Ms. Ecclestone
suggested removing the term “excessive absences” in one section of the policy. After
discussion, Ms. Ecclestone made a motion to approve
this policy with the change suggested.
Ms. Jorgensen seconded and the motion passed unanimously.
C. Food Service Contract Sub-Committee Report—Mr.
Churchill reported on the meeting that the food service sub-committee had with
Rob Detweiler, Kathy Mazur and Jere
Hochman. The
School Committee members in attendance at that meeting were Mr. Churchill, Ms. Brighty and Mr. Katz.
Mr. Churchill noted that the sub-committee agreed that the guiding
principles in making the decision about food services should be respect for our
valued current employees, respect for the tax-payers, annual predictability,
and ensuring that the new plan can take effect in FY09. Ms. Brighty noted
that the recommendation at this point is that food services not be done
in-house, but instead that an RFP be issued.
Mr. Detweiler distributed and reviewed
financial information regarding the costs of food services over the last 8
years, including labor costs. Mr. Hussin asked why the losses in food services costs have
fluctuated so widely over the years. Mr.
Detweiler stated that he was not employed by the
district during those years and does not know the history of why the loss
varied to such a degree. Some factors,
however, include receipt of less subsidized food, a reduction in the numbers of
students enrolled, labor costs, reduction in vending sales, and the purchase of
a large equipment item in one year. Dr. Hochman
reminded the committee that the decision needed at tonight’s meeting is whether
to continue using a vendor for food services in FY09 and beyond or to return to
an in-house food services system. He
then reviewed a memo outlining issues he wants to keep before the committee as
they make a decision regarding food services. Dr. Hochman
acknowledged that this is an anxious time for our food services employees. He noted that he has met with food service
employees twice, and they have requested to meet with members of the school
committee as the process goes forward if the decision is made to have an
RFP. Ms. Jorgensen expressed reluctance
to go with a vendor again because she believes there were a number of promises
made by the current vendor that were not followed
through. She stated that it will be
important to keep those issues in mind if a decision is made to once again
choose a vendor. The issue of purchasing
local foods was raised during discussion.
Ms. Tower reported that there was a period of time during which local
apples and carrot coins were purchased. Purchasing
then returned to getting those items through Chartwells;
however, due to low quality they have just started to purchase locally again. Mr. Churchill made a motion to put out an RFP
for a food services vendor. Ms. Brighty seconded.
The motion was followed up by extensive discussion. The motion then passed unanimously. Dr. Hochman noted
that next steps are to establish the food services committee, establish a
sub-committee of the School Committee to meet with cafeteria employees and the
full School Committee meet in executive session regarding contractual
issues. It was decided that the same
sub-committee that met with Mr. Detweiler regarding
food services will meet with the employee group.
5. New Business 9:15 p.m.
A. Accept Gift from
off. The gift being presented was
donated by the lights committee, which has now disbanded. Ms. Ecclestone made a motion to accept the gift of $7,300.00
for the
athletic department. Mr. Churchill
seconded and the motion passed unanimously.
6. Reports None
7. Sub-Committee Reports 9:20 p.m.
Ms. Brighty distributed a draft of
the sub-committee assignments and asked that members review it and let her know
if there are committees with openings on which they want to serve. Ms. Brighty
reminded the committee that meetings start at 7:00 p.m. and it was 7:15 tonight
before quorum was reached.
8. School Committee Planning None
A. Calendar Review
B. Items for Upcoming Meetings
9. Adjournment 9:25 p.m.
Mr. Churchill made a motion to adjourn at 9:25 p.m. Ms. Anderson seconded and the motion passed
unanimously.
Respectfully
submitted,
Debbie
Westmoreland
Regular Meeting of
the
Tuesday, August 28, 2007 7:00 p.m.
High School Library
Present: Elaine Brighty, Chair Jere Hochman,
Superintendent
Kathleen Anderson Rob Detweiler, Director of Finance
Andy Churchill (arrived at 7:24 p.m.) Public
Maureen Ecclestone Public
Michael Katz Press
Marianne Jorgensen Debbie Westmoreland, Recorder
Absent: Sonia Correa-Pope, Michael Hussin,
Chrystel Romero
1. Welcome 7:10 p.m.
A. & B. Call to Order/Agenda Review—Ms. Brighty
called the meeting to order at 7:10 p.m. She then reviewed the agenda and
welcomed everyone to the meeting.
C. Minutes—Ms. Anderson made a motion to
approve the minutes of August 14, 2007.
Ms. Ecclestone seconded and the motion passed with two abstaining.
2. Announcements and Public Comments
7:12 p.m.
There were no announcements or public comments.
3. Superintendent’s Update 7:12 p.m.
Dr. Hochman noted that tomorrow is the first day of the new
school year for teachers. He stated that
the district will monitor legislation issues all year long, particularly
discussions about Regional schools and bills about charter schools. Dr. Hochman then distributed a letter from
Paul Reville, Governor Patrick’s appointee to Chair the Massachusetts State
Board of Education. Dr. Hochman then
briefly reviewed the various training sessions that have been provided for
staff and administrators over the summer, including extensive training in use
of new computer programs in human resources, business office procedures, and
new curriculum guides. New teachers
began work yesterday with orientation sessions at the district level in
addition to work in their individual schools.
Dr. Hochman stated that he understands that some inaccurate statements
were made at the August 27 Select Board meeting regarding his negotiations with
the Town of Amherst for use of the Middle School swimming pool. He reviewed the history of negotiations over
the past few years regarding costs associated with the use of the pool, noting
that he felt it was necessary to address the inaccuracies.
4. Unfinished/Continuing Business 7:31
p.m.
A. Regional Agreement Subcommittee—Ms.
Brighty noted that the primary reason the School Committee planned to establish
a Regional Agreement task force is to revisit the E & D cap and elementary
transportation as written in the current agreement. She stated that any recommendation for
changes to the Regional Agreement must be approved by a two-third majority of
the Regional School Committee and passed by majority vote of each of the
towns. Ms. Jorgensen, Ms. Brighty, Ms.
Ecclestone and Mr. Katz volunteered to serve on the sub-committee as School
Committee representatives. Ms. Brighty
noted that the sub-committee must include representatives from each of the member
towns. It was decided that Dr. Hochman
will send a letter to the Chairs of each town’s Select Board and Finance
Committee asking for names of two representatives from each town. The representatives should have some
background knowledge of the Regional Agreement and the ability to understand
the financial aspect of the agreement.
The sub-committee will be charged with reviewing the E & D cap and
elementary expenses related to transportation, and making a recommendation for
action to the school committee. Mr.
Detweiler noted that the Department of Education is unhappy with the
transportation arrangement of the Regional Agreement; therefore, it is
important for the work to be completed as soon as possible.
B. Food Service Contract Discussion—Ms. Brighty
noted that discussion began at the last meeting regarding whether to bring food
service back in-house or to put out an RFP for a new contract when the
Chartwells’ contract expires at the end of this fiscal year. She briefly reviewed some of the findings of
the sub-committee that met prior to contracting food services with
Chartwells. Dr. Hochman then reviewed
the list of pros and cons of the various food services scenarios that Mr.
Detweiler developed for the School Committee.
The scenarios include a pure contracted services arrangement, an
in-house program or a combination of contracted and in-house, which is the
current arrangement. As requested at the
last meeting, Dr. Hochman reviewed some of the financial shortfall numbers from
years in which food services were handled in-house. After brief discussion, it was decided that a
small sub-committee of the School Committee will meet one time with Mr.
Detweiler to go over finances and participation rates in detail and bring a
recommendation to the full committee about whether to put out RFPs. Mr. Katz, Mr. Churchill, Ms. Brighty and Ms.
Romero will serve on the subcommittee.
Ms. Westmoreland will find a mutually agreeable meeting time and post
the meeting.
C. Clubs and After-School Activities—Dr. Hochman
reviewed the reason for the request to charge a High School activities
fee. Ms. Jorgensen made a motion that
the
establish fees for participation in after-school activities, as approved by the
Director of Finance and Operations. Any
fees collected shall be immediately turned over to the treasurer of the
District for deposit into an Activities Revolving account, to be used for the
sole purpose of defraying associated expenses.
Mr. Katz seconded and the motion passed unanimously.
5. New Business 8:03 p.m.
A. Instrument Rental Fee—Dr. Hochman reviewed
the request from Music Department Chair David Ranen to increase the current
instrument rental fee from $40 per year to $50 per year. Several issues were raised by committee
members including 1) which students are eligible to rent school-owned
instruments; 2) how will repair cost overages be covered since the proposed
increase would still not cover the full amount; and 3) will increasing the fee
put up an additional barrier to participation for socio-economically
disadvantaged students. After
discussion, Dr. Hochman stated that he will bring more information to the
School Committee at their next meeting so they can make a fully-informed
decision.
B. Responsiveness Committee Report—Dr.
Hochman noted that a full report on the Responsiveness Report and the Social
Justice Commitment will be made at a future School Committee meeting, however,
he wanted to get the information out the school committee now for their
review. He then reviewed the reason for
establishing the Responsiveness Committee and the highlights of their
work. Trainings were completed in August
with all maintenance and transportation staff, and principals will be reviewing
the information in their faculty/staff meetings tomorrow. Ms. Jorgensen commended the committee for
their work on these issues. Ms. Anderson
asked if there is a statement for students similar to the statement in
recommendation number eight regarding an emotional and psychological safety net
for staff. She also asked if the term
“at risk” is being used as a euphemism for students who are traditionally at
risk of being discriminated against. Dr. Hochman noted that the purpose of the
entire document is to ensure that students have a way to access help from trusted
adults anytime they need it. He also stated that he will clarify with the
committee chair, but his understanding is that the term “at risk” in this
document refers to students who have shown indications of risk to the safety of
self or others. Ms. Anderson noted that
she would like to see language included in the second bulleted point under
recommendation number three that refers to the cultural competency issues that
arise in listening and response. Mr. Churchill stated that the portion of the
document dealing with areas of strength highlight that some things have already
been put in place to deal with some areas of concern from the recent past. Ms. Brighty reiterated the thanks of the
School Committee for the quick work that was done to address the “code of
silence” that has been a problem in the district. Ms. Jorgensen requested that the School
Committee be allowed to participate in the first-responder training.
C. Social Justice Commitment—Dr. Hochman noted
again that a detailed report will be made regarding the social justice
commitment at a future meeting. He then
reviewed the history of why a social justice commitment document was developed. Dr. Kohler then reported specifically on the
work of the Social Justice Commitment committee. She noted that the goal is to have the Social
Justice Commitment be a living, working document that will be embraced and
defined by every member of the school community—both individually and
collectively. Ms. Anderson suggested adding
three additional resources to the document: Economic
Apartheid, The Color of Wealth,
and You Call This a Democracy. Ms.
Brighty thanked Dr. Kohler and members of the district who worked on the Social
Justice Commitment draft for their work, noting that using the term
“commitment” reminds everyone of the importance of the work.
D. District Handbook Pages—Dr. Hochman
explained that the district pages for the school handbooks include policies and
information that applies to all schools and grade levels to ensure consistency
at every school. He then distributed
copies of the 2007-2008 high school and middle school handbooks for each member
of the school committee.
E. Proposed Policy Revision: 420.06 Conduct of
Students: Attendance—Dr. Kohler reviewed the proposed changes to Policy
420.06 Conduct of Students: Attendance.
Ms. Brighty noted that this is the first reading of this policy and a
vote will be requested at the next meeting.
She asked that committee members email any questions or suggested
changes to her and Dr. Kohler. Mr.
Churchill thanked Ms. Brighty and Dr. Kohler for their work on the policy
manual.
6. Reports None
7. Sub-Committee Reports 9:08 p.m.
Ms. Brighty reviewed sub-committee assignments that are
needed for the upcoming school year.
8. School Committee Planning None
A. Calendar Review
B. Items for Upcoming Meetings
9. Adjournment 9:15 p.m.
Mr. Churchill made a motion to adjourn at 9:15 p.m. Ms. Anderson seconded and the motion passed unanimously.
Respectfully
submitted,
Debbie
Westmoreland
Regular Meeting of
the
Tuesday, August 14, 2007 7:00 p.m.
High School Library
Present: Elaine Brighty, Chair Jere Hochman,
Superintendent
Kathleen Anderson Public
Andy Churchill Press
Maureen Ecclestone Debbie Westmoreland, Recorder
Sonia Correa Pope
Chrystel Romero
Absent: Michael Katz, Marianne Jorgensen,
Michael Hussin
1. Welcome 7:08 p.m.
A. & B. Call to Order/Agenda Review—Ms. Brighty
called the meeting to order at 7:08 p.m. She then reviewed the agenda and
welcomed everyone to the meeting.
C. Minutes—Mr. Churchill made a motion to
approve the minutes of March 10, May 22, June 5, June 19 and June 28, 2007. Ms. Correa Pope seconded and the motion
passed unanimously.
2. Announcements and Public Comments
7:11 p.m.
Ruth Killough-Hill, parent, spoke to endorse the hiring of
the new guidance counselor at the
School
She stated that he is a wonderful member of the community who will be an
asset to the Middle School students and staff.
Several other parents and students also spoke in support of the hiring.
3. Superintendent’s Update 7:14 p.m.
Dr. Hochman distributed and reviewed an updated list of the
major areas of concentration and the specific goals for the 2007-2008 school
year. He then reviewed the trainings
that have taken place for staff during the summer months, and distributed a
draft calendar listing the topics that will be covered at School Committee
meetings in FY08. Dr. Hochman invited
members of the School Committee to attend the school year opening assembly for
all faculty and staff beginning at 8:30 a.m. on Wednesday, August 29. He then reviewed the “Every School” list used
by each principal to ensure they are ready for the opening of school, the
Superintendent’s Checklist, and plans for safety preparation.
4. Unfinished/Continuing Business 7:41
p.m.
A. Stabilization Fund—Dr. Hochman reviewed
the request for the School Committee to approve applying the maximum amount
allowable, which totals $443,747.00, to the stabilization account for use on
capital projects. He noted that reasons
for having the funds left at the end of FY07 include, among other things, lower
than expected utility costs, savings on salaries due to positions that were not
filled and unexpected health insurance savings.
Any funds remaining after the maximum amount is applied to stabilization
will be applied to E&D up to the maximum allowable. If there are FY07 funds
remaining at that point, they will be returned to the Towns. Dr. Hochman reviewed some of the capital
projects that may be funded by the requested stabilization funds, including
High School locker room renovations and Middle School exhaust fans. After brief discussion, Mr. Churchill made a
motion to allocate $443,747.00 of unexpended FY07 funds to the stabilization
account. Ms. Ecclestone seconded and the
motion passed unanimously.
B. High School Activities Fees—Dr. Hochman reviewed
the request to pilot a plan to charge a voluntary ARHS activity fee. The fee will be assessed to all students, on
a voluntary basis, at a rate of $20 for students not receiving free or
reduced-price lunch, $10 for students receiving reduced-price lunch and no fee
for students receiving free lunch. Ms.
Anderson expressed concern that this fee will be another way to identify
students who come from low income families, especially if it is collected
during the lunch period of the first two weeks of school as described in Ms.
Guevara’s memo. Ms. Romero stated that
she believes that assessing a fee to every student regardless of participation
will help students feel more comfortable participating in clubs whether they
can pay the fee or not. However, she
agreed with Ms. Anderson that the plan for collecting fees during the lunch
period may be problematic. After further discussion, Ms. Brighty made a motion
to approve a pilot program of collecting High School Activities Fee on a
voluntary basis with the understanding that the Business Office will set up a
revolving account for the fees collected.
Ms. Correa Pope seconded and the motion passed unanimously.
5. New Business 8:08 p.m.
A. Regional Agreement Subcommittee—Dr.
Hochman noted that the School Committee expressed interest in establishing a
sub-committee to study the Regional Agreement to see if changes are needed,
particularly in the areas of the E&D cap and transportation. Ms. Brighty
explained that under the current agreement, transportation for all of the four
towns’ elementary schools is paid by the Region. After brief discussion, it was decided that
this issue will be brought forward at the meeting on August 28 since two of the
member towns’ representatives are not present to provide input at tonight’s
meeting.
B. Food Services Contract Discussion—Dr.
Hochman reminded the School Committee that the Chartwells Food Services
contract is up for renewal this year. He
explained that the School Committee can choose to return to an in-house system
for food service, which will involve hiring a director, or go forward with an
RFP to choose a contractor. Ms. Brighty
noted that one reason the choice was made to move from in-house to a contracted
food vendor in 2003 was that the districts’ food service had been running at a
deficit for a few years prior to the change.
Mr. Churchill asked for some of the pros and cons of going back to
in-house food service versus an outside vendor.
Dr. Hochman noted some of the issues with returning to an in-house
system, including costs associated with administration of the food program, the
need for expertise in state and federal nutrition laws, and the reduced ability
of the district to buy in bulk as a corporation does. The committee requested that Dr. Hochman
provide a list of pros and cons for their consideration so a decision about
whether to go for an RFP can be made at the August 28 meeting. There was brief discussion of what the
make-up of the RFP committee will be if the School Committee chooses to go
forward with the RFP. Ms. Romero
expressed interest in serving on the committee. Ms. Anderson requested that efforts be made
to ensure that parents of color be included on the committee.
C. Accept Donations—
Ms. Brighty reviewed the seven donations, which include $2,652
from Friends of Amherst Regional Performing Arts, $287.85 from Target Take
Charge of Education Program, $343.33 from Greenfield Savings Bank Civic Action
Program, $523.31 from Greenfield Savings Bank Civic Action Program, $2,500 from
Chartwells Education Division, $125.00 from Roy and Janet Williams in memory of
Anson Tripp, and $500.00 from Ellen Grobman in honor of Middle School Team Onyx
and Barry Brooks. Ms. Anderson made a motion to accept all of the
donations. Ms. Romero seconded and the
motion passed unanimously.
6. Reports None
7. Sub-Committee Reports None
8. School Committee Planning
None
A. Calendar Review
B. Items for Upcoming Meetings
9. Adjournment 8:39 p.m.
By roll call vote, the committee entered executive session
to discuss non-union salaries at 8:39 p.m.
Ms. Brighty noted that the School Committee will not return to open
session.
Respectfully
submitted,
Debbie
Westmoreland
Approved 8/28/07
Meeting minutes from 2006-2007 are listed below. For minutes from the current academic year, see www.arps.org/minutes.
Regular Joint Meeting of the Amherst and RegionalSchool Committee
Tuesday, May 15, 2007 7:00 p.m.
High School Library
Present: Elaine Brighty, Chair Jere Hochman, Superintendent
Chrystel
Romero Rob Detweiler, Dir.
of Finance & Operation
Andy Churchill Wendy Kohler, Exec. Dir. of Prog. Dev.
Maureen Ecclestone Ron Bohonowicz, Director of Facilities
Marianne Jorgensen Paul Wiley, Crocker Farm Principal
Kathleen Anderson Nick Yaffe, Marks Meadow Principal
Michael Hussin
Karen Lowe, Wildwood
Assistant Principal
Michael Katz Public
Press
Debbie Westmoreland, Recorder
Absent: Sonia Correa Pope, Sok Kimeng Chamm (student representative)
1. Welcome 7:07 p.m.
A. & B. Call to Order/Agenda Review—Ms. Brighty
called the Regional meeting and Mr. Churchill called the Amherst
meeting to order at 7:07 p.m. Ms. Brighty welcomed the newest member of
both committees, Chrystel Romero. She then welcomed the public to the
meeting and reviewed the Regional agenda.
C. Minutes—Ms. Brighty made a motion to approve the
Amherst minutes of April 10 with minor changes. Ms. Anderson seconded
and the minutes were approved with one abstaining. Mr. Churchill made
a motion to approve the Regional minutes of April 24. Ms. Jorgensen
seconded and the motion passed with one abstaining.
2. Announcements and Public Comments 7:11 p.m.
Ms. Greeney asked if there would be an opportunity to tour the
school buildings in order to understand the issues described in the
letters of intent to the School Building Authority. Ms. Brighty noted
that discussion of items already on the agenda is held until the agenda
item comes up. Ms. Jorgensen expressed her appreciation to the other
school committee members, particularly Mr. Churchill and Ms. Brighty,
for the hard work they’ve done on behalf of the Regional budget. Ms.
Brighty noted that the Regional Committee relies heavily on the work of
the small town representatives and thanked them for their work. Ms.
Brighty noted that May 22 is a Regional meeting and an Amherst meeting
has been added on May 29. She noted that the June 5 Regional meeting
will include the staff appreciation ceremony.
3. Superintendent’s Update 7:15 p.m.
Dr. Hochman reported that the district is in the midst of planning
summer programs, building use for the summer, and summer curriculum
work that will take place in June. He noted that there will be writing
groups in math, language arts, science, and social justice. Dr.
Hochman then reported that there was a shelter in place drill at the
Middle School/Central Office on Thursday, May 10. He stated that it
was a really good eye-opener, especially for the Central Offices, and
debriefing is continuing. Dr. Hochman reported that David Slovin, as
the school districts’ liaison, has been working with the town on the
town/college/university safety team. He then reported that he sat in
on a demonstration of the new Kronos human resources software. With
regard to MSAN, Dr. Hochman reported that he has met with several state
Superintendents with the goal of creating a similar regional network.
Mr. Churchill noted that he recently read that Middle School teacher
Jennifer Welborn took a team of Middle School students to the state
science fair where they performed quite well. He stated that it is
good to read about such student successes. Ms. Anderson asked how the
social justice commitment will be included in the subject area
curriculum work this summer. Dr. Hochman explained that the social
justice commitment will include scope and sequence for all subject
areas and grade levels. The writing of that scope and sequence will be
completed in June, and it will then be ready to give to all teachers to
infuse in all curriculum areas. Dr. Hochman reported on the
Comprehensive Program Review (CPR), for which the districts have been
gearing up for two years. The actual visits from the state Department
of Education begin tomorrow and will continue for the next two weeks.
He then distributed and reviewed a list of the CPR components and one
additional audit, the School Food Service Administrative Review. Ms.
Ecclestone noted that the CPR review could not come at a worse time
because the opening day of MCAS testing was May 14. Ms. Brighty asked
Dr. Hochman to relay the School Committee’s appreciation to district
faculty and staff for their work on CPR.
4. Unfinished/Continuing Business 7:30 p.m./9:27 p.m. (Amherst budget)
A. FY08 Budget Update
Regional Budget: Dr. Hochman reported on the current
status of the FY08 budget process. Ms. Jorgensen reported on the
Shutesbury Town Meeting, noting that the Regional budget and the
Regional Assessment passed with very little discussion. She stated
that she has a very supportive Select Board and Finance Committee which
do their homework. Ms. Ecclestone reported on the Pelham Town Meeting,
after thanking Mr. Hussin for all of his hard work. She stated that on
the Town Meeting floor Mr. Hussin presented the figure the School
Committee agreed upon for the PelhamSchool, and the Town Meeting
Members voted overwhelmingly to approve the figure. Pelham also voted
to approve the Regional budget at 3%, as well as the Regional
Assessment. Dr. Hochman reported that the Regional budget and
assessment passed almost unanimously at the Leverett Town Meeting. Ms.
Jorgensen noted that the support for the Region is strong in Shutesbury
as it is in the other small towns. Dr. Hochman noted that there was a
change made to the law in February regarding the required vote for a
Regional budget to pass, and he has received varying interpretations of
the change. Mr. Detweiler is continuing to investigate the matter.
Dr. Hochman distributed and reviewed a document packet prepared by Mr.
Detweiler that outlines the possible scenarios that can result from
whichever level budget the Amherst Town Meeting votes. He then
distributed and reviewed a document outlining his assumptions and
recommendations regarding the Regional budget. Mr. Churchill restated
Dr. Hochman’s recommendation, which is for the School Committee to vote
to approve $150,000 of E & D funds to be used in case the Regional
budget passes at a level lower than 3%. By doing so, it would allow
the district to move forward with allowing students to enroll in
elective courses instead of requiring a second study hall. Ms.
Anderson asked how much is currently in the reserves and what E & D
funds are. Mr. Detweiler stated that he doesn’t know the exact figure,
but it is between $1.2 and $1.3 million. He then gave a brief summary
of what E & D funds are and how they can be used. Ms. Jorgensen
stated that it’s unfortunate that the School Committee is trying to
solve a problem for Amherst before it has had an opportunity to do so
itself. She said she would like the committee to continue to hold to
their strong support of the 3% budget by authorizing the schools to
move forward with only one required study hall. Mr. Churchill stated
that E & D is not a pot the district can plan on going to year
after year, so at some point the Committee will have to say no to
dipping into E & D funds. However, he stated that it is imperative
to support the students. Mr. Churchill also noted a 3% budget is still
well below a level-services budget so it is not an elaborate one. Ms.
Anderson stated that for some students, two study halls can be a good
thing, and asked how study halls are staffed and whether the School
Committee would be responsible for coming up with alternative
activities to study halls. Ms. Jorgensen stated that students who want
more than one study hall would still be able to choose them; however,
students who want to take classes instead of study hall should be able
to. She also stated that it is the job of the schools to teach
academic classes and the arts, not to come up with other types of
activities. With regard to the other parts of Ms. Anderson’s question,
Dr. Hochman explained that teachers have study hall as one of their
administrative assignments. He noted that Senior Option is one of the
creative alternatives to study halls that have been developed, but such
options are not the same as taking a class. After further discussion,
Dr. Hochman stated that he has enough information to proceed without
the School Committee voting to commit the E & D funds at this
time. Ms. Brighty asked that the committee reaffirm that they still
support a 3% budget and a 3% assessment. Ms. Jorgensen moved to
maintain the School Committee vote of a 3% Regional budget and a 3%
assessment for the towns. Mr. Hussin seconded and the motion passed
unanimously.
Amherst Budget: Dr. Hochman reviewed his thoughts on the
Amherst budget. He noted that the most attractive thing about the
override that did not pass was that it was a three year plan that
allowed for planning three years into the future. He stated that he
does not want to jeopardize future planning and funding or expend
political capital for a smaller override that would only be a band-aid
this year. He also stated that he would not want a 3% budget at the
expense of public safety. Mr. Churchill asked Dr. Hochman to outline
what he would like the School Committee to present to the Select Board
at their meeting tomorrow night. Dr. Hochman stated that while he
would prefer to have the bring backs a 3% budget would allow, we can
live with a 1% budget rather than ask for another override vote. Ms.
Brighty stated that she does not support another override vote at this
time either, but she would like it to be possible at Town Meeting to
have the discussion of passing a 3% budget using funds from some other
source. Mr. Churchill said that although he stated at the joint boards
meeting on Monday night that the schools can live with a 1% budget, but
he does not feel good about it. He is concerned about the cuts that
have already been made and will have to be made. Ms. Anderson asked if
the School Committee has looked at how much privilege the Amherst
schools operate with compared to other districts. She stated that she
is concerned about people having to move out of Amherst due to rising
tax costs. Dr. Hochman clarified that if Town Meeting chose to fund a
3% budget, it would have to be done by rearranging the distribution of
existing funds or using reserves, not by raising taxes. After further
discussion, the committee did not reach consensus regarding the issue
of another override.
B. Accepting Gifts and Donations
Dr. Hochman noted that he has received a number of inquiries about
how the schools can accept gifts and donations. He reviewed the ways
in which that can happen, including the work of the Amherst Education
Foundation (AEF). Anyone who wants to contribute to the districts now
could donate the funds to AEF, and any contributions that come to them
would be used to put something tangible in students’ hands in an
equitable way across the schools. Dr. Hochman noted that donations
cannot be used to pay for staff salaries. Dr. Kohler introduced Alison
Curphey, noting that she is a very active board member of the Amherst
Education Foundation. Dr. Kohler stated that the Foundation’s
long-term commitment to maintaining robust support for the schools is
wonderful. Ms. Curphey reported that the Foundation is very excited
about a program called “Make It Happen: Direct School Support,” which
is harnessing the energy in the community since the override did not
pass. She noted that some donations have been made in the thousands of
dollars range. Ms. Anderson asked what level of control donors have
over how their money is used. Ms. Curphey stated that for the Make It
Happen program, donors do not have a great deal of say; however, AEF
will work with the Superintendent to use the funds in ways that will
support students across the board at all of the schools.
C. Handbook Input
This item was tabled.
D. Policies
410.22 Students with Disabilities Requiring 504 Plans:
Ms. Ecclestone stated that the policy should use the wording “child
find” since that’s a term in the law. Dr. Kohler noted that the
purpose of these types of policies is to put on record that the School
Committee understands the responsibility to follow the laws. Dr. Kohler
stated that if the Committee is willing to vote it as is, she can check
to see if that small change needs to be made. Ms. Ecclestone made a
motion to approve the policy as written. Mr. Churchill seconded and
the motion passed unanimously.
410.23 Students with Disabilities Eligible for Special Education Services: Ms. Anderson made a motion to approve the policy as written. Ms. Jorgensen seconded and the motion passed unanimously.
410.24 English Language Learners: Ms. Ecclestone made a motion to approve the policy as written. Ms. Jorgensen seconded and the motion passed unanimously.
Students: Pregnant Students: Ms. Brighty distributed and
reviewed the changes recommended by the Student Services Director to
the Pregnant Students policy. After some discussion, Ms. Ecclestone
made a motion to approve the revision to the policy. Ms. Jorgensen
seconded and the motion passed unanimously.
Policies for Deletion: Ms. Brighty then distributed two
policies for deletion: Chemical Health Policy and Physical Education
Policy for Athletes in Grades 11 and 12. Ms. Romero asked if there is
a chemical health policy for students in the district. Dr. Kohler said
there is a policy, which is part of the Discipline Code. Ms.
Ecclestone made a motion to delete both policies. Mr. Hussin seconded
and the motion passed unanimously.
The Regional meeting adjourned at 8:48 p.m.
5. New Business 8:48 p.m. (Amherst Only)
A. SchoolBuilding Authority Letters—Dr. Hochman reviewed
the process that was followed in developing the letters of intent for
the School Building Authority to renovate Fort River and Wildwood. He
then introduced Ron Bohonowicz, Facilities Director, who reviewed the
work of the building committees in developing the proposal for the
Massachusetts School Building Authority. He noted that the building
committee is required to develop a list of building deficiencies and
priorities for improvement as part of the letter of intent, and then
reviewed what was developed for submission. Mr. Bohonowicz noted that
submitting the letter does not guarantee approval of funding because
MSBA prioritizes the requests of all schools throughout the state based
on the condition rating of the building. Dr. Hochman noted that the
MSBA has already received 173 statements from 88 districts. Mr.
Bohonowicz reported that Crocker Farm and Pelham were rated as 1
(highest), Wildwood and FortRiver were rated as 2 and Marks Meadow was
rated as 3. Ms. Romero made a motion (full text available on request)
to file a statement of interest for FortRiverSchool to the
Massachusetts School Building Authority. Ms. Brighty seconded and the
motion passed unanimously. Ms. Anderson made a motion (full text
available on request) to file a statement of interest for
WildwoodSchool to the Massachusetts School Building Authority. Ms.
Brighty seconded and the motion passed unanimously. Dr. Hochman
reported on the Marks Meadow letter of intent, noting that he has been
meeting with the UMass Chancellor regarding the future of the Marks
Meadow building. Because they have other buildings in worse condition,
it is clear that the Marks Meadow building is not part of any
renovation plan at UMass. Dr. Hochman explained that is why it became
necessary to submit a letter of intent for Marks Meadow to the School
Building Authority. He noted that the Chancellor is writing a letter
of support for the project to be submitted as part of the Letter of
Intent packet. Mr. Bohonowicz then reviewed the contents of the Marks
Meadow proposal. Mr. Churchill asked if the district would renovate the
existing structure or build a new building if the project is funded.
Mr. Bohonowicz explained that the district would probably propose
building a new structure either on the same site or a new one if UMass
had other land that could be donated. Ms. Brighty made a motion (full
text available on request) to file a statement of interest for
MarksMeadowSchool to the Massachusetts School Building Authority. Ms.
Anderson seconded and the motion passed unanimously.
6. Reports None
7. Sub-Committee Reports None
8. School Committee Planning None
A. Calendar Review
B. Items for Upcoming Meetings
9. Adjournment 10:04 p.m.
Mr. Brighty made a motion to adjourn at 10:04 p.m. Ms. Anderson seconded and the motion passed unanimously.
Respectfully submitted,
Debbie Westmoreland
Approved May 22, 2007
Regular Meeting of the AMHERSTSchool Committee
Tuesday, April 10, 2007, 7:00 p.m.
High School Library
Present: Andy Churchill, Chair Jere Hochman, Superintendent
Elaine
Brighty Rob Detweiler, Dir. of
Finance & Operations
Kathleen Anderson Russ Vernon-Jones, FR Principal
Sonia Correa Pope Susan Kennedy Marx, CF Assistant Principal
Nick Yaffe, Marks Meadow Principal
Mark Prince, Wildwood Principal
Public
Press
Debbie Westmoreland, Recorder
1. Welcome 7:07 p.m.
A. & B. Call to Order/Agenda Review—Dr. Hochman
called the meeting to order at 7:07 p.m. He welcomed Kathleen
Anderson, who was elected to the School Committee on March 27th,
and noted that the Committee must elect officers following an
election. Dr. Hochman then asked for nominations for School Committee
Chair. Ms. Brighty nominated Andy Churchill as Chair. Ms. Correa Pope
seconded the nomination and Mr. Churchill was elected unanimously. Dr.
Hochman then turned the meeting over to Mr. Churchill who asked for
nominations for School Committee Vice-Chair. Mr. Churchill nominated
Elaine Brighty for the position of Vice-Chair. Ms. Correa Pope seconded
and Ms. Brighty was elected to the position unanimously. Mr. Churchill
requested nominations for School Committee secretary. Ms. Brighty
nominated Sonia Correa Pope to the position of secretary. Mr. Churchill
seconded and Ms. Correa Pope was elected unanimously. Mr. Churchill
then welcomed everyone to the meeting and reviewed the agenda.
C. Minutes—None
2. Announcements and Public Comments None
Renata Shepard, parent of three children, expressed concern that
her son will not be able to begin learning an instrument in third grade
next year due to budget cuts in music. She asked if all options, such
as grants and fee-based lessons, have been explored in order to avoid
changing the first year of music lessons. Dr. Hochman stated that now
that the schedule has been reconciled, there appears to be some
possibility of maintaining beginning music in third and fourth grade
instead of moving it to fourth and fifth grade. While it cannot be
guaranteed yet, he said the door is being held open to this
possibility. He noted that the possibility of offering fee-based
lessons is also being explored. Mr. Churchill noted that music is an
area that was discussed in great detail and making cuts was painful.
He said he is hopeful that we will be able to maintain the music
program without cuts. Mr. Churchill then stated that a School
Committee vacancy will be announced soon due to Ms. Brewer’s election
to the Select Board and subsequent resignation from the School
Committee. He noted that the seat will be filled through a roll-call
vote of the Amherst School Committee and the Select Board. He
encouraged anyone who is interested in serving in this position to
submit a letter of interest to the Town Clerk or to a member of the
School Committee who will forward it to the Town Clerk.
3. Superintendent’s Update 7:15 p.m.
Dr. Hochman reported on the Gaining Traction conference
he attended yesterday, which was sponsored by the Office of Educational
Quality and Accountability. He noted that once the conference
materials are posted online next week, he will provide School Committee
members with copies. Dr. Hochman also noted that he saw a wonderful
student performance at FortRiver today on Irish Immigration in America.
4. Unfinished/Continuing Business 9:21 p.m.
A. FY08 Budget—Mr. Detweiler briefly reviewed the 3%
increase Amherst budget that is being recommended for School Committee
approval. Dr. Hochman then reviewed the summary of adds/cuts needed to
reach a 1% increase budget and the “bring backs” that will be
made—incrementally up to the 3% budget—if additional funds are received
through the Amherst override. He noted that, based on the Chapter 70
funding figures released by the joint House and Senate committee last
week, funding was reduced by $92,000 for Amherst. Dr. Hochman noted
that the bring back list was developed with the three year financial
plan in mind. Ms. Brighty made a motion to approve the Amherst budget
in the amount of $19,841,997.00 for FY08. Ms. Correa Pope seconded and
the motion passed with Ms. Anderson abstaining. Ms. Anderson noted
that she abstained only because she just came into the process as a
newly elected School Committee member. Dr. Hochman thanked the
Principals, Mr. Detweiler, and the Central Office staff for their
efforts on budget development over the past several months.
5. New Business None
6. Reports 7:20 p.m.
Dr. Hochman reported that the New England School Development
Council has completed their demographic study of the Amherst Public
Schools. He introduced John Kennedy, who will present the preliminary
report of NESDEC’s findings. Mr. Kennedy then introduced Marge Clark
who conducted the capacity study portion of the NESDEC report. He also
expressed appreciation to members of the school department, town
officials, and community realtors for their cooperation and assistance
as NESDEC completed the study. Mr. Kennedy then made a Powerpoint
presentation of the demographic findings in the NESDEC study. Ms. Clark
followed with a presentation of her capacity study results. Mr.
Kennedy concluded the report with a “statement of the problem,”
including near-term and long-term needs for the schools and Amherst
choice points. They then opened the floor for questions and
discussion. Mr. Prince asked if the Wildwood POC (preferred occupant
capacity)/COC (current occupant capacity) calculations were made based
on the square footage of the building in 1970 or in 2000. Ms. Clark
explained that NESDEC does not use the square footage in calculating
POC/COC. Dr. Hochman asked what NESDEC needs in order to prepare the
final written report. Mr. Kennedy said it is helpful for the School
Committee and School Department to have time to review the data and
provide feedback to NESDEC. They would then work with the
Superintendent to finalize the timeline. He noted that NESDEC will make
recommendations for options of educationally sound changes in the
district. Ms. Clark noted that the final report will include a profile
page for each school, which will include a summary page of what is
counted in the COC and which classrooms should be taken off-line for
the POC. Ms. Anderson asked how it was that NESDEC came to do the
study. Dr. Hochman explained that the only “photograph” we have of the
district is our own and that the cohort survival method has been used
to make enrollment projections in the past. It is helpful to have an
outside review from time-to-time. He noted that funds were budgeted
for a demographic study through JCPC last year. Ms. Anderson asked if
the Comprehensive Planning Committee is aware of this study. Dr.
Hochman stated that the committee is aware that the study is being done
and will be using the results for the schools’ portion of the
comprehensive plan. Ms. Correa Pope asked how these findings compare to
any site visits from the Department of Education with regard to
adequate services for special programs. Dr. Hochman said we have not
yet had an opportunity to match the NESDEC report with our own
enrollment projections or facilities reports at the district level.
Mr. Prince stated that the NESDEC findings are consistent with what he
has found at Wildwood. Ms. Brighty asked if whether it is the POC or
the COC that is used in determining the options that will be
recommended to the district. Mr. Kennedy said that ways of dealing
with the students displaced by using the POC are addressed in the
options that are provided. Mr. Churchill requested that the NESDEC
final report include recommendations regarding what issues the
FortRiver and Wildwood building committees need to address. Dr.
Hochman stated that it is always good to get an external lens and this
is an essential study that has been needed. He noted that there are
currently facilities studies underway for FortRiver and Wildwood, and a
letter of intent will be brought to the School Committee for their
review at their May meeting. Mr. Churchill stated it will be important
to articulate for the community what it means to do 21st century education so they will understand some of the reasons for overcrowding in the schools.
7. School Committee Planning 9:44 p.m.
A. Sub-Committee Reports—Ms. Brighty reported briefly on
the last BCG meeting. She noted that Ms. Anderson attended for the
first time as the new School Committee representative on the committee.
B. Calendar Review—Mr. Churchill noted that a meeting
must be scheduled with the Select Board to appoint the new School
Committee member. After discussion, it was decided to schedule the
meeting for 5:45 p.m. on Friday, April 27th. Mr. Churchill
will submit a letter to Anne Awad, Chair of the Select Board, regarding
the time and date of the meeting. Ms. Correa Pope asked how the school
committee vacancy and the process for applying will be advertised.
After brief discussion, it was decided that Mr. Churchill’s letter will
be distributed to the Parent Councils and included in a Learning@arps
newsletter.
C. Items for Upcoming Meetings—district improvement
plan, school improvement plans, possibility of moving school committee
meeting to a different day of the week next year
8. Adjournment 9:54 p.m.
Ms. Brighty made a motion to adjourn at 9:54 p.m. Ms. Anderson seconded and the motion passed unanimously.
Respectfully submitted,
Debbie Westmoreland
Approved 5-15-07
Regular Meeting of the AMHERSTSchool Committee
Tuesday, March 6, 2007, 7:00 p.m.
High School Library
Present: Andy Churchill, Chair Jere Hochman, Superintendent
Elaine Brighty Paul Wiley, CF Principal
Alisa Brewer Mark Prince, WW Principal
Russ Vernon-Jones, FR Principal
Nick Yaffe, MM Principal
Susan Kennedy Marx, CF Asst. Principal
Rob Detweiler, Dir. of Finance & Operations
Ron Bohonowicz, Dir. of Maintenance
Public
Press
Debbie Westmoreland, Recorder
Absent: Tom Flittie Sonia Correa Pope
1. Welcome 7:15 p.m.
A. & B. Call to Order/Agenda Review—Mr. Churchill called the meeting to order at 7:15 p.m. He then reviewed the agenda and welcomed everyone to the meeting.
C. Minutes— Ms. Brighty made a motion to approve the minutes of February 13, 2007. Ms. Brewer seconded and the motion passed unanimously.
2. Announcements and Public Comments None
3. Superintendent’s Update 7:16 p.m.
Dr. Hochman stated that a great deal of preparation has gone into
MCAS testing this year. Paul Wiley reported on a DOE MCAS
administration teleconference that he and some of the other principals
participated in this week. One of the purposes of the teleconference
was to outline new requirements for 2007. He stated that it was
informative and he found it beneficial to hear the questions and
comments from other administrators from across the state.
4. Unfinished/Continuing Business 7:22 p.m.
A. FY08 Budget Update—Dr. Hochman noted that information
from the Data and Directions packet and the Budget Assumptions packet
was reviewed extensively at the Regional Committee meeting last night.
He reviewed key points that relate specifically to the Amherst budget,
including items that have been requested through the Joint Capital
Plan. Mr. Detweiler then distributed the proposed 1% increase FY08
budget and reviewed the way in which it was developed. He noted that
net cuts totaling $707,000 were required to reach the 1% level. Dr.
Hochman then reviewed the proposed cuts and offsets. Mr. Churchill
asked how printing will be handled since the Instructional Support
printing services are being cut. Mr. Vernon-Jones explained that the
elementary schools have used the Instructional Support Services office
(located in the High School) much less in recent years since they each
have copy machines in their own buildings now. Some money has been
retained to pay for services through the ISS office as needed. Dr.
Hochman reviewed the reductions in FTE for teachers of art, music, PE
and computer, which will be accomplished by reducing each FTE by .2. He
explained that teachers who are employed full time with professional
status will be able to maintain their 1.0 FTE by working with students
in academic subjects on Wednesdays. In addition there will be changes
in the music program by beginning strings in grade 4 and winds in grade
5. Ms. Brewer asked why the cuts are not proportional within the
schools. Mr. Vernon-Jones explained that the current number of FTEs in
each school is not proportional to the number of classrooms in the
schools. With the reductions, the FTEs will be proportional to the
size of each school. Dr. Hochman explained that the greatest effect
will be loss of some of the extra activities that are currently
possible because teachers have some extra time to devote to them.
Examples include the sixth grade musical at FortRiver and the musical
at Marks Meadow. Mr. Churchill stated that he appreciates the
thoughtful way the administrators approached these changes, noting that
these are painful cuts to the arts and music program. Dr. Hochman then
reviewed the class size targets, noting that the number of classes at
each school and grade level can change as enrollment projections
change. He noted that there are currently four or five classrooms that
are potential hot spots that would be viewed as priorities if there are
any bring backs due to additional revenue. Dr. Hochman then reviewed
the must adds and restorations for the FY08 budget. He noted that
library paraprofessional support and texts, as well as professional
development funds, are high priorities as bring backs. Mr. Churchill
asked if software such as Kronos and Powerschool can be added to JCPC.
Ms. Brighty noted that when the town and school JCPC requests for
information technology were presented it became clear that the software
is not being treated the same. She explained that a revised school IT
proposal, which adds some software, will be brought back to JCPC. Dr.
Hochman noted that a higher-percentage budget will be presented to the
School Committee for a vote in April. Ms. Brewer asked if there are
specific areas of professional development that need to be done if
money becomes available. Dr. Hochman noted that there are several
areas, including follow up on intensive math training that was done
in-house with a consultant three years ago and implementing more
coaching-model training with teachers and students. He noted that
professional development in the district is embedded and happens as
close to the student-level as possible. Mr. Vernon-Jones stated that
he knows the committee understands it, but he feels it’s important for
the principals to state that these cuts are painful and will reduce the
schools’ ability to provide the quality education for which Amherst has
been known. Mr. Wiley noted that it is important to think about what
is equal versus what is equitable, and it is imperative that we remain
dedicated to supporting all of our schools and the diverse populations
of students across the schools.
Increase School Lunch Prices—Ms. Brighty made a motion to
approve an increase in lunch prices for FY08 in the amount of $0.25 for
student lunches and $0.50 for adult lunches. Ms. Brewer seconded and
the motion passed unanimously.
5. New Business None
6. Reports None
7. School Committee Planning 8:31 p.m.
A. Sub-Committee Reports—Ms. Brighty reported that BCG
met last week and had a dialogue about the override and warrant
language. She noted that it was clear there was no consensus among the
boards regarding the override plan, but many members of BCG seem to be
speaking as individuals. Dr. Hochman recapped the recommendation that
the Finance Committee made to the Select Board regarding the override
plan. He noted that the recommendation is a good, sound, predictable
package. After discussion, Ms. Brighty made a motion that the School
Committee endorse the Finance Committee’s plan as outlined for the
elementary schools and that the endorsement be conveyed to the other
boards. Ms. Brewer seconded and the motion passed unanimously. BCG
will meet again tomorrow, Wednesday, March 7th.
B. Calendar Review—Comprehensive Planning Committee Meetings, March 29 & 30
C. Items for Upcoming Meetings—Data warehouse presentation. Demographic study
8. Adjournment 8:48 p.m.
Ms. Brighty made a motion to adjourn at 8:48 p.m. Ms. Brewer seconded and the motion passed unanimously.
Approved 3/20/07 Respectfully submitted,
Debbie Westmoreland
Regular Meeting of the AMHERSTSchool Committee
Tuesday, January 16, 2007, 7:00 p.m.
High School Library
Present: Andy Churchill, Chair Jere Hochman, Superintendent
Tom Flittie Susan Kennedy Marx, CF Asst. Principal
Elaine Brighty Mark Prince, WW Principal
Alisa Brewer (arrived at 7:23 p .m.) Russ Vernon-Jones, FR Principal
Paul Wiley, CF Principal
Nick Yaffe, MM Principal
Rob Detweiler, Dir. of Finance & Operations
Public
Press
Debbie Westmoreland, Recorder
Absent: Sonia Correa Pope
1. Welcome 7:00 p.m.
A. & B. Call to Order/Agenda Review—Mr. Churchill called the meeting to order at 7:04 p.m. He then reviewed the agenda and welcomed everyone to the meeting.
C. Minutes—None
2. Announcements and Public Comments None
3. Superintendent’s Update 7:05 p.m.
Dr. Hochman noted that on Wednesday, January 17 there will be a
parent input meeting for the elementary school budget at Crocker Farm
beginning at 7:00 p.m. In addition, Dr. Hochman’s Budget 101
presentation will air on ACTV several more times during the next two
weeks. It was noted that the next Budget Advisory Committee meeting
is scheduled for January 24 at Noon. The group will continue the
discussion of the pros and cons of an override.
4. Unfinished/Continuing Business 7:10 p.m.
A. Policies for Approval—Mr. Flittie made a motion to
approve the following policies, which have already been approved by the
Regional School Committee, as a block:
Ms. Brighty seconded and the motion passed unanimously. Mr.
Churchill thanked Ms. Brighty for all of the work she is doing in
updating the policies.
B. Budget Development Meeting #3: General Overview—Dr.
Hochman noted that January is the month during which the district is
gathering input regarding the budget. He emphasized that the budget is
not built at this point. What is being presented tonight is a working
booklet for use as the budget is being built. Dr. Hochman then briefly
reviewed the assumptions that are being followed in the budget-building
process. Mr. Detweiler then distributed and reviewed a worksheet
outlining the projected changes in the FY08 budget. He noted that as
the budget building process begins, most budget items are being moved
forward with no change. Line items that reflect a change are those
that have a known, fixed cost that must be factored in. Mr. Detweiler
explained that to meet the Finance Committee guideline of a 1% maximum
increase, the budget will require net cuts of $706,447.00. Mr.
Detweiler then distributed and reviewed the document “Amherst Public
Schools: FY08 Base Budget Preparation Document.” He noted that the
bulk of the lines show an increase of 0% to reflect what the budget
looks like when it is simply rolled forward with only the required
increases and decreases as outlined in the worksheet. Dr. Hochman
explained the process that will be followed to review and determine
what will be added and what will be cut in order to build the final
budget. Mr. Churchill reviewed the items that were cut in the budget
in FY07 as a reminder of what has already been lost in the district
budget. He noted that these cuts are on top of major cuts that were
made in FY06. Mr. Churchill expressed his concern about the effects
these cuts will have on all students, but particularly on those
students who are most at risk. Dr. Hochman asked the School Committee
if they want to provide any particular direction regarding priorities
as these cuts are considered. Ms. Brighty noted concern about the
different experiences students are having class by class due to class
size variations at the schools. Mr. Churchill noted that he is glad
Dr. Hochman is meeting with staff and parents for input. He stated
that he would argue hardest for trying to save those things that
support students at risk. Mr. Flittie asked about the possibility of
shifting boundaries of the schools to save money. Dr. Hochman said the
idea has come up in budget discussions with staff and that it is part
of the demographic discussion. Ms. Brighty noted that the entire
supply budget for the whole district has been cut to $70,000 in a
budget of more than $19 million. As a result, teachers must buy
supplies on their own. Mr. Churchill stated that professional
development has been cut drastically, too, so teachers are also being
asked to do new things without training. Ms. Brewer asked what the
timing is for releasing the specifics about the cuts that will be
made. Dr. Hochman stated that the original plan has been to gather
input during the month of January and to release the final list in the
first week of February.
5. New Business 7:49 p.m.
A. School, Program and District Organization Discussion Related to Demographic Study—Mr.
Churchill noted that the district is about to undergo a demographic
study made by a non-profit organization (New England School Development
Council) to assist in making decisions about the best configurations
for the Amherst elementary schools. He noted that the current boundary
lines are somewhat arbitrary and that there are some equity issues
among the schools. Dr. Hochman said that this is a good opportunity
for the School Committee to give input about concerns they would like
to see addressed by the demographic study. Mr. Churchill noted the
following equity issues:
He stated that he feels it is important to consider whether these
are significant enough issues to warrant making a change in the
schools. He is also interested in looking at whether there are any
professional benefits to clustering the schools by grade level. Mr.
Churchill noted that some drawbacks to moving from neighborhood schools
to grade-level schools could be reduced parent involvement,
transportation issues, opportunities for inter-grade level interactions
among students, and the ability to implement a grade-level system with
the buildings we have. Ms. Brighty stated that it is also imperative
to learn from the demographic study how the population is changing
since these changes have a huge impact on the schools. Mr.
Vernon-Jones expressed his appreciation that the district is gathering
data; however, he noted that there will be very different cultures
developed in grade-level schools. He encouraged School Committee
members to ensure that there will be visits schools that have any
alternative type of structure that may be considered. Mr. Churchill
stated that if other configurations come under consideration there will
definitely be visits to other districts before any changes are made.
Mr. Yaffe encouraged the School Committee to look at The Cambridge
Model when they are considering any potential changes. Ms. Brewer
asked who will be in charge of determining models that should be
considered during this process. Dr. Hochman noted that the public
engagement process will be important, much as it is in the Town’s
Master Plan. In addition, it will be important to map out a long-range
plan.
6. Reports None
7. School Committee Planning 9:12 p.m.
A. Sub-Committee Reports—Dr. Hochman reported that the
Budget Advisory Group met for the first time last Friday morning. He
noted that the idea of the group is to gather input on the school
budgets from community members whose expertise is in finance. They
will be asked to scrutinize the budgets and ask the tough questions.
The group is scheduled to meet again on January 26th at 8:00 a.m.
B. Calendar Review—AmherstSchool Committee on February
13, Elementary Budget Meeting, January 17 at Crocker Farm, January 30
AmherstTown Budget Forum
C. Items for Upcoming Meetings
8. Adjournment 8:37 p.m.
Ms. Brighty made a motion to adjourn at 8:37 p.m. Mr. Flittie seconded and the motion passed unanimously.
Respectfully submitted,
Debbie Westmoreland
Approved 2/13/07
Regular JOINT Meeting of the Amherst and Regional School Committees
Tuesday, December 12, 2006, 6:30 p.m.
High School Library
Present: Elaine Brighty, Regional Chair Jere Hochman, Superintendent
Andy Churchill, Amherst
Chair Rob Detweiler, Dir. of Fin. &
Oper.
Tom
Flittie Wendy
Kohler, Exec. Dir. of Program Dev.
Maureen Ecclestone (left at 8:45 p.m.) Nick Yaffe, MM Principal
Marianne Jorgensen Paul Wiley, CF Principal
Sonia Correa Pope Mark Prince, WW Principal
Michael Hussin Press
Sok Kimeng Chham (left at 8:55 p.m.) Debbie Westmoreland, Recorder
Absent: Michael Katz, Alisa Brewer
1. Welcome 6:30 p.m./7:04 p.m.
A. & B. Call to Order/Agenda Review—At 6:30 p.m.,
Ms. Brighty called the meeting of the Regional School Committee to
order and Mr. Churchill called the Amherst School Committee to order.
The committees voted unanimously by roll call vote to go into Executive
Session for the purpose of contract negotiations. Ms. Brighty noted
that the Committee will return to open session at approximately 7:30
p.m. The committees returned to open session at 7:37 p.m. Ms. Brighty
introduced and welcomed Sok Kimeng Chham, student representative to the
Regional School Committee. She then reviewed the agendas.
C. Minutes—Ms. Jorgensen made a motion to approve the
Regional minutes of November 21, 2006. Mr. Hussin seconded and the
motion passed unanimously. Mr. Flittie made a motion to approve the
Amherst minutes of November 14, 2006. Ms. Brighty seconded and the
motion passed unanimously.
2. Announcements and Public Comments None
3. Superintendent’s Update 7:45 p.m.
A. Incident of November 28, 2006—Dr. Hochman reported
that communications have continued regarding the arrest of a High
School employee for an incident outside of school. He noted that he
published the statement he made to parents at the community meeting on
Learning at ARPS and the district Website. Mr. Hussin stated that he
appreciates how this incident was handled, noting that the
collaboration between the superintendent’s office, faculty and police
was very well done. He said that he hopes that ways of fostering the
kind of communication that will allow students and faculty to feel safe
in reporting concerns will continue to be addressed. Ms. Jorgensen
stated that she knows that the School Committee supports the kind of
communication Dr. Hochman is implementing. Dr. Hochman noted that the
district has contracted with ConnectEd for a reverse 911 calling system
which will allow the district to communicate via phone and email with
all parents through one phone call. A test of the email system was done
today for all High School students and an all-call phone test will be
done for all schools on Friday at 10:00 a.m.
B. Fall Sports—Dr. Hochman briefly reviewed some of the
team and individual accomplishments from the fall sports season. He
stated that Karen Keough-Huff, Athletic Director, asked him to
particularly note the sportsmanship awards that were received.
C. Summer School—Wendy Kohler gave a brief overview of
the Regional summer school program, acknowledging the excellent work of
Summer School Director Ben Sears. She noted that it is important to
remember in the budget process that grant funds have been greatly
reduced—from $80,000 when the program was first put in place to $12,500
for the upcoming year—for the summer school program. In addition,
money collected through tuition since the program has been in place has
been depleted significantly enough that the program cannot be sustained
with those funds and the small amount included in the Regional budget.
She asked that the committee keep the program in mind during the budget
planning process.
D. Special Education Survey—Dr. Hochman noted that the
Department of Education has mailed the parents/guardians of all special
education students throughout the state a survey regarding special
education services in their district. DOE will be compiling the
results and sharing the data with state districts.
E. Memorandum of Understanding—Dr. Hochman noted that we
are working to enter into a memorandum of understanding with the
district attorney’s office to develop a legal and formal way to share
information relevant to the schools. The districts’ legal counsel is
reviewing the memorandum in order to assure the wording is acceptable
before we enter into it.
F. Demographic Study—Dr. Hochman noted that we are close
to reaching an agreement with NESDEC for the demographic study of the
Amherst schools. As soon as some minor points are finalized, the
contract will be signed and the study can be completed within
approximately two months.
G. MCAS Update—Dr. Hochman reported on the MCAS/AYP work that was done by grade K-8 teachers on the December 1st
curriculum day. He noted that principals are working directly with
their faculties on these issues and he met this morning with Joan
Wickman, Leverett and Shutesbury Superintendent, to begin coordinating
curriculum work with those schools. Mr. Churchill noted that he
attended the Crocker Farm MCAS forum last week and learned a great deal
about the work being done and challenges faced at the school. He noted
that there are significant equity issues at Crocker Farm that need to
be looked at as a district.
H. Charter School Public Comment Process—Dr. Hochman
distributed and reviewed a draft of a statement he has prepared to
present at the public hearing tomorrow regarding the approval of the
proposed ChineseImmersionCharterSchool. He noted that if the School
Committees wish to submit a letter regarding the CharterSchool, the
deadline is January 2nd. Mr. Hussin noted that he will be
attending the public comment hearing tomorrow night, as well. Ms.
Correa Pope stated that she appreciates the comments acknowledging that
Dr. Hochman and the School Committee do not have a blanket disagreement
with charter schools since there are situations in which students need
another choice. Ms. Ecclestone made a motion to support the draft
letter presented by Dr. Hochman. Ms. Jorgensen seconded. Mr.
Churchill noted that on one hand he likes the idea of parent choice,
but on the other hand he has an issue with the way the charter school
is funded and the less diverse student population it is likely to
draw. He stated that he would have less issue with the charter school
if the method of funding were changed. Ms. Jorgensen pointed out that
the Amherst district will be providing the same sort of program through
the FLAP grant funds. Mr. Hussin stated that at this point the funding
and the charter schools are so merged it’s hard to separate them out.
Ms. Brighty pointed out that part of the dilemma for the school
committee is that the parents proposing the CharterSchool are members
of our district and we don’t want to lose them because their children
are the students who would be most interested in the FLAP grant
program. Ms. Brighty called for a vote and the motion passed with two
abstentions.
4. Unfinished/Continuing Business 9:00 PM
A. Policies for Approval (AmherstSchool Committee)—Mr.
Flittie made a motion to approve the following policies as a block.
Ms. Correa Pope seconded and the motion passed unanimously.
Policy 410.02 Enrollment: Entrance Age
Policy 410.18 Students: Bullying
Policy 420.07 Acceptable Use Network Policy
Policy 420.08 Students: Physical Restraint
Policies for Second Reading (RegionalSchool Committee)—
Policy 120.09 Community: Public Complaints about Personnel—Ms.
Brighty reviewed the changes made to this policy as a result of
discussion after the first reading. Ms. Jorgensen asked if this policy
should be looked at any differently in light of recent events at the
High School. Mr. Hussin noted that a system needs to be put in place
to educate students and parents on how to follow up on these issues.
Dr. Hochman stated that Mr. Jackson is considering the need to address
this issue very specifically at ninth grade orientation. Additionally,
these guidelines need to be clear and specific in student handbooks.
Ms. Jorgensen said that while she supports protecting employees from
unfounded complaints, she wants this policy to show that we are here to
protect students. After further discussion, it was decided to review
this policy and bring it back at a future meeting.
Policy 230.10 Prohibition Against Firearms— Ms. Brighty
noted that no changes were made to this policy as a result of
discussion after the first reading. Mr. Churchill made a motion to
approve this policy as written. Ms. Jorgensen seconded and the motion
passed unanimously.
Policy 400.14 Students: Tobacco Use— Ms. Brighty reviewed
the changes made to this policy as a result of discussion after the
first reading. Mr. Flittie made a motion to pass this motion as
written. Ms. Correa Pope seconded and the motion passed unanimously.
Policy 700.06 Staff: Tobacco Use— Ms. Brighty reviewed
the changes made to this policy as a result of discussion after the
first reading. Mr. Flittie made a motion to approve this policy as
written. Ms. Correa Pope seconded and the motion passed unanimously.
Policy 410.09 Pregnant Students— Ms. Brighty reviewed the
changes made to this policy as a result of discussion after the first
reading. After brief discussion, Mr. Flittie made a motion to approve
this policy as written. Ms. Correa Pope seconded and the motion passed
unanimously.
B. HEC Update—Dr. Hochman reported on the follow-up
meeting he and Andy Churchill had with Joan Schuman, Executive
Director, and Bill Erickson from HEC. He noted that at this time he is
not prepared to change his recommendation to take a two year hiatus
from HEC with the option to withdraw the leave if the School Committee
chooses to. Mr. Churchill stated that he and Dr. Hochman went into the
meeting optimistically but felt that the Director’s comments were more
focused on the benefit our districts’ membership can provide to HEC
rather than the benefit HEC can provide to the district. Dr. Hochman
said that at this stage he plans to submit the resignation letter,
although he will continue to attend steering committee meetings as
possible for the remainder of the year.
5. New Business 8:27 p.m./p.m. (A)
A. Reduction in Staff Notices—Dr. Hochman noted that, in
order to meet the contractual notification deadline, reduction in staff
notices must be distributed to all employees in anticipation of layoffs
due to the budget situation.
B. (Moved to Superintendent’s Update Section)
C. Budget Meeting #1—Data and Demographics—Dr. Hochman
noted that the month of December will be used to raise awareness of the
budget process. January will be filled with meetings to gather input
from faculty, staff, administrators, parents and the public. He will
be also be doing presentations on ACTV. Dr. Hochman noted that the
Amherst Budget Coordinating Group has been and will continue to meet to
plan coordination of the budget process between all town departments
and to look at the idea of an override. He then distributed and
reviewed a packet of information regarding the budget process and
assumptions that are being made during the process. He explained that
deep cuts may be required to the base budget in order to meet the
finance committee guidelines for a budget increase. For example, The
Amherst Finance Committee has given a guideline of a 1% increase.
Known increases in salaries, energy costs, insurance cost, etc. will
already bring the budgets significantly above that level. After Dr.
Hochman’s presentation, Mr. Detweiler briefly reviewed the data
contained in the packet “Budget Meeting #1—Data and Demographics.” Ms.
Brighty thanked Mr. Detweiler for the packet and stated that having
this data compiled is a big help in the budget planning process. Mr.
Flittie asked how much room there is in other schools to deal with the
space problem at Marks Meadow. Dr. Hochman noted that there is no
space utilization report and that is something that should be included
in this packet. He said he will work on getting that information. Mr.
Churchill commented on the number of students on free and reduced lunch
and the need for support for these students. Ms. Brighty noted that
the numbers at Crocker Farm point to the glaring inequities at Crocker
Farm that need to be addressed. She also noted that she appreciates
that the budget process is starting with the worst-case scenario so
people will understand from the start what the financial picture looks
like. Dr. Hochman noted that this budget packet and additional budget
information will be posted on the district website starting tomorrow.
He also noted that the Regional School Committee will begin at 7:30
p.m. next Tuesday, December 19.
D. Gift Acceptance—Ms. Jorgensen made a motion to accept
the generous gift from School Board member Tom Flittie of $250 worth of
hardware and fasteners to the RegionalSchool District. Mr. Churchill
seconded and the motion passed with Mr. Flittie abstaining.
6. Reports None
7. Sub-Committee Reports 7:05 p.m.
A. Amherst Master Plan—In the absence of Ms. Brewer due to a family emergency, this report was tabled.
School Committee Planning None
A. Calendar Review
B. Items for Upcoming Meetings
8. Adjournment 10:04 p.m.
Mr. Flittie made a motion to adjourn at 10:04 p.m. Ms. Jorgensen seconded and the motion passed unanimously.
Respectfully submitted,
Debbie Westmoreland
Approved 1/9/2007
Regular Meeting of the AMHERSTSchool Committee
Tuesday, November 14, 2006, 7:00 p.m.
High School Library
Present: Andy Churchill, Chair Jere Hochman, Superintendent
Tom Flittie (left at 7:52 p.m.) Susan Kennedy Marx, CF Asst. Principal
Elaine Brighty Russ Vernon-Jones, FR Principal
Sonia Correa Pope Rebecca Trietley, Food Services Director
Alisa Brewer (arrived at 7:17 p.m./ Mark Prince, WW Principal
left at 8:23 p.m.) Nick Yaffe, MM Principal
Public
Press
Debbie Westmoreland, Recorder
1. Welcome 7:00 p.m.
A. & B. Call to Order/Agenda Review—Mr. Churchill called the meeting to order at 7:00. He then reviewed the agenda and welcomed everyone to the meeting.
C. Minutes—Mr. Flittie made a motion to approve the minutes of October 17, 2006. Ms. Brighty seconded and the motion passed unanimously.
2. Announcements and Public Comments 7:02 p.m.
James McCudden, Crocker Farm School Governance
Council member, announced that they are organizing a forum at Crocker
Farm on November 29th
at 7:00 p.m. to discuss MCAS issues. It will serve as an informational
forum to help parents understand the AYP issues. He stated that the
Superintendent and school committee members are invited.
3. Superintendent’s Update 7:07 p.m.
Dr. Hochman reported on the events that took place at the High School on Thursday, November 9th related
to information received about a student possibly bringing a weapon to
school. He recapped the entire chain of events, noting that the
Amherst police and school administrators were very comfortable opening
school on Thursday based on the investigation that occurred on
Wednesday night. Mr. Churchill asked about the tabletop simulations
that the schools have been participating in. Dr. Hochman explained
that the district office and each school has established a Crisis
Response Team (CRT). Administrators, faculty and CRT members have been
participating in tabletops during the last two years.
Mr. Churchill noted that Wildwood and FortRiver
are due for upgrades, which is included on the JCPC agenda. In order
to proceed, the Town Moderator had to nominate a building committee.
The Moderator has reported that the Committee will be set by
Thanksgiving. Dr. Hochman reported that the process for going forward
with building projects has changed over the past year. He explained
that it is now required that the Building Committee write a narrative
regarding the project needs to be submitted to the Massachusetts
Building Authority by July 1st.
The Authority then reviews all narratives and prioritizes the projects
for reimbursement. Ron Bohonowicz, Director of Facilities, will be
facilitating these projects. Dr. Hochman noted that the Governor has
decided to cut the FY07 state budget. There is one grant-funded
project in the district that may be affected by this cut. Once the
full impact of potential cuts is determined, he may be asking for a
letter writing/phone call campaign.
4. Unfinished/Continuing Business 7:42 p.m.
A. Policies for Approval—Mr. Flittie made a motion to approve the following policies as a block:
Ms. Correa Pope seconded and the motion passed unanimously.
A. Policy for First Read—
410.02 Enrollment Attendance Age—Ms.
Brighty reviewed the changes made to this policy, noting that the new
wording is intended to make the kindergarten/first grade enrollment
ages more clear. Ms. Brewer asked if parents are given consistent
answers regarding first grade enrollment at each of the schools. Dr.
Hochman stated that the principals discuss issues on a regular basis to
ensure consistency, and this will be included in an upcoming
discussion. This policy will be brought before the committee again at
their December meeting.
5. New Business 7:52 p.m.
A. Hampshire Educational Collaborative—Dr.
Hochman reviewed his recommendation regarding withdrawal from Hampshire
Educational Collaborative, which was discussed in-depth at the Regional
School Committee meeting on November 7th. He noted that
there is a joint meeting of the HEC Steering Committee and the
Governance Committee regarding the restructuring of dues, which he and
Mr. Churchill will attend. He noted that unless there is a substantial
change in the dues, he will continue to recommend withdrawal from HEC.
Ms. Brighty made a motion to notify Hampshire Educational
Collaborative of the intent to withdraw membership for a two-year
period and/or full withdrawal of membership and to include language in
the notice requesting an opportunity to reinstate membership pending
satisfactory revision of the dues structure. Ms. Brewer seconded and
the motion passed unanimously.
B. Budget Timeline—Dr. Hochman briefly
reviewed the timeline for FY08 budget planning meetings for the Amherst
School Committee. Ms. Brighty reported that the timeline calendar from
the Amherst Budget Coordinating Group, along with the charge to the
committee and Finance Committee guidelines (1% increase) have been
posted on the Town of Amherst website. She noted that BCG
representatives have been asked to bring comments from their respective
boards back to the BCG meeting. Mr. Churchill noted that costs such as
health care and energy are higher than the budget increase level being
recommended by the Finance Committee so something is going to have to
give. He noted that factors such as having a new governor will have to
be taken into consideration. Ms. Brewer stated that she hopes that a
final decision about whether to request an override will be made as
soon as possible so it can be pulled together in the most efficient
way. Ms. Brighty noted that it is important to understand that the BCG
is discussing various sources of revenue, not just the pros and cons of
an override.
C. ACTV Committee Representative—Ms.
Brighty noted that the ACTV contract requires that a school committee
representative serve as one of the ACTV board members. She reported
that Vladimir Morales has volunteered to serve in that capacity for one
year if the school committee agrees. Ms. Brewer asked what the
expectations will be for Mr. Morales to report back to the committee.
After discussion, it was decided that Mr. Churchill will discuss the
issue with Mr. Morales to agree upon guidelines and reporting
expectations for his volunteer work on behalf of the committee. Ms.
Brighty made a motion to appoint Vladimir Morales to serve as the
Amherst School Committee representative to the ACTV Board. Ms. Correa
Pope seconded and the motion passed unanimously.
D. AYP— Dr. Hochman reported on the
district AYP/MCAS data that was presented in the School Committee
agenda packet, reviewing particularly the sub-groups in which the
Amherst District did not make AYP. Dr. Hochman then distributed and
reviewed an MCAS Improvement Planning abstract draft. Mr. Churchill
asked how teachers and principals can fit the analytic data analysis
into their already busy weeks. Dr. Hochman stated that half of the
upcoming curriculum day will be devoted to data analysis, but there are
not many opportunities for this work. He noted that finding time is a
real issue. Mr. Rodgers, Crocker Farm School Governance Council
member, stated that Crocker Farm is in a different situation since it
did not make AYP for two years. He noted that the School Governance
Council is concerned about what happens to a school that continues not
to make AYP if the state becomes involved. Mr. Rodgers then presented
a packet of information to Mr. Churchill to be shared with the
committee. Ms. Bertrand, Crocker Farm School Governance Council
member, stated that the SGC hopes the school committee sees them as
partners in this work at Crocker Farm. Mr. Rodgers stated that the SGC
sees the forum they are presenting as a way to be proactive in getting
information out to parents in a positive way. Ms. Correa Pope asked if
the Crocker Farm community has considered having Saturday academies to
work with students to become more comfortable with MCAS. Dr. Hochman
said the idea has come up as a recommendation along with some other
measures, but there has not yet been formal discussion about
implementing Saturday academies. Mr. Vernon-Jones noted that at
FortRiver analysis of data is done by splitting tasks up among various
people, including classroom teachers, support teachers, the
Vice-Principal and himself. Even so, he stated that there is not
really enough time to do the analysis and orchestrate appropriate
responses to the data. Mr. Churchill stated that the School Committee
is looking forward to the Crocker Farm forum and that they appreciate
the School Governance Council’s initiative in this issue.
6. Reports 7:28 p.m.
A. Food Services—Dr. Hochman
introduced Rebecca Trietley, Director of Food Services. Ms. Trietley
noted that she presented a full food service report at the last
Regional School Committee meeting. She then reviewed the portions of
the report that are specific to the elementary schools. Mr. Flittie
asked if all trans fats are out of foods at the elementary schools. Ms.
Trietley said that Chartwells is moving toward eliminating them
completely, but there are still some trans fats in the elementary
schools. She noted that the law requires less than 10% trans fat and
all meals do fall within those guidelines. Mr. Flittie asked about the
status of the Wellness Committee. Ms. Trietley stated that she will be
working with Dr. Hochman to establish the committee and hopes to have
it underway in the near future. Ms. Brighty noted that the lunch
numbers are staying pretty steady and asked if they are where Ms.
Trietley would expect them to be. Ms. Trietley said that she would
like to see the numbers increase but she believes that some students
choose not to stand in line to purchase lunch because they have a very
short time period for lunch. Mr. Churchill asked if the lunch prices
can be raised and when they were last increased. Ms. Trietley stated
that the rates can be increased at any time; however, she does not know
when they were last increased. The rate has been $2.00 for students
since Chartwells contracted with the district.
7. School Committee Planning 9:12 p.m.
A. Sub-Committee Reports—None
B. Calendar Review—Executive Session at 6:30 p.m. on November 24th.
C. Items for Upcoming Meetings
8. Adjournment 9:14 p.m.
Ms. Brighty made a motion to adjourn at 9:14 p.m. Ms. Correa Pope seconded and the motion passed unanimously.
Respectfully submitted,
Debbie Westmoreland
Approved 12/12/06
Regular Meeting of the AmherstSchool Committee
Tuesday, October 17, 2006, 7:00 p.m.
Amherst Regional High School Library
Present: Andy Churchill, Chair Jere Hochman, Superintendent
Alisa Brewer Michaela Tarr, Recorder
Elaine Brightly Rob Detweiler
Tom Flittie Mark Prince, Wildwood Principal
Wendy
Kohler, Exec. Dir. of Prog. Development
Paul Wiley, Crocker Farm Principal
Public
Press
1. Welcome 7:00 p.m.
A. & B. Call to Order/Agenda Review—Mr. Churchill called the meeting to order at 7:00pm. He welcomed everyone and reviewed the agenda.
C. Minutes of September 19, 2006—Mr. Churchill made a motion to approve the minutes of September 19th with one correction. The motion was approved unanimously.
2. Announcements and Public Comments 7:02 p.m.
Mr Churchill asked if there were any public announcements or concerns. There were none noted.
Dr. Hochman informed the school committee of an
incident in which a Marks Meadow student was confronted by an adult on
his way to school. There will be information given to parents and
continued monitoring of the situation at the school.
3. Superintendent’s Update 7:03p.m.
A. Demographic Study—Dr. Hochman
talked about demographics and how they will be applied in the schools
regarding race/ethnicity and free and reduced lunch. He will present
additional information to the School Committee at a later date. Mr.
Churchill asked what kinds of agencies would be used to process
demographic information. Dr Hochman said that New England School
Development Council is a group that offers such services, and noted
that there are other agencies that might be used as well. Mr.
Churchill asked if this demographic information is to be used for the
upcoming renovation plans to FortRiver and Wildwood. Dr Hochman noted
that Ron Bohonowicz recently received the necessary information to
begin planning the building committee. He also stated that other
information, such as household trends, might be useful in plans for the
renovations, but reminded the committee that the amount of money that
has been budgeted is only enough for basic renovations. Paul Wiley,
Crocker Farm Principal, reported that the Crocker Farm school building
has been given an award recognizing the renovations made to that
school.
B. HitchcockCenter—Dr. Kohler reported
on the HitchcockCenter grant, which is a collaboration of environmental
studies and education for the elementary schools. The primary focus of
the grant will be on the sixth grade, and grant money will be used to
pay Hitchcock staff and teachers over the next two years. Dr. Kohler
noted that she is hoping this will help grow the partnership with the
HitchcockCenter, given the recent funding cuts.
C. FY06 Budget Summary & FY07 Budget Update—Dr.
Hochman reported on the final reconciliation of the FY06 budget. Mr.
Detweiller presented a summary of unexpected expenses that occurred
during FY06, including the facts that Hurricane Katrina caused a rise
in oil costs, electricity rates increased, and legal fees came out
above budget. The district responded to these factors by implementing
a hiring freeze, a freeze in non-critical expenses, and a lowering of
heat settings. As a result, there was a surplus of $13,000 at the end
of FY06. Ms Brighty spoke of how impressed she was with the work of
Mr. Detweiller in saving money for the district. Mr. Flittie asked
what the extra legal expenses were. Mr. Detweiller explained that some
expenses were in Special Education and some in human resources. Dr.
Hochman noted that it is hard to know how much money will be needed for
legal services, and that he encourages the employees of the human
resources department not talk to lawyers when legal issues arise. That
is the responsibility of legal council. Dr. Hochman spoke of using
other resources, such as the DOE or other agencies, whenever possible
in order to reduce the number of times in which legal council must be
consulted.
FY07 Update—Mr. Detweiler stated that,
as of last week, payroll is approximately $22,000 less than what was
budgeted, and that money will be put into control accounts to be used
for other needs. In regards to utilities, he noted that oil prices
have been locked in and will cost the district $14,000 less than
anticipated. Health insurance costs appear to be lower than before as
well. Mr. Detweiler noted that Food Services expenses are likely to be
higher than was budgeted, and he anticipates the district will need to
pay Chartwell’s to cap their losses. Ms Brighty asked about the health
insurance surcharge. Mr. Detweiller stated that the surcharge has not
been identified as of yet. Mr. Flittie wondered if these numbers are a
projection of the coming year based on the past month’s results. Mr.
Detweiler answered yes, that is correct, it is a projection.
D. Chinese Language Charter School—Dr
Hochman noted that there are three topics to review. The first topic is
the implementation of new facilities fees and whether the district is
charging the right amounts for building use. He noted that by
following the facilities guidelines strictly, the ChineseLanguageSchool
that meets at the Middle School on Sundays would have had to pay a
large amount to use the facilities, which it is unaccustomed to. He
noted that the issue has been worked out by bringing the Chinese
Language school back under the district’s umbrella. The second topic
is regarding a dual language program in the school system and whether
it is feasible to have Spanish and/or Chinese dual language programs.
The third topic Dr Hochman addressed is the
ChineseLanguageCharterSchool which was proposed by a group of
citizens. He reviewed the next steps for the Charter School Process
and noted that one concern is losing students to the charter school,
should it receive final approval. Losing more than 5 or 6 students to
a charter school makes a significant impact on the budget. Rob Detweil
er then presented information regarding how charter school funding
works. He reported that the district is reimbursed at 100% only for
students who are “new” to a charter school (in their first year
there). For each year after that the student attends at a charter
school, the state reimburses progressively less money. Mr. Churchill
wondered if schools could consolidate teachers if students are lost to
the charter school, since not all of the students would be coming out
of the same school. Mr. Detweiler stated that as the numbers increase
for each school that could be the case.
4. Reports 7:51p.m.
A. Chinese Language (FLAP) Grant— Dr.
Kohler highlighted the features of the FLAP grant. She noted that the
first goal of the grant is to introduce foreign language, specifically
Chinese, into WildwoodSchool. Before the end of the year there would
be a staff person there to design programs at that school, and he or
she will be a part of the Foreign Language Committee. This program
would be integrated as content in the curriculum. In the next 3 years
or so, the program would be moved through all the grades at Wildwood.
Another goal this year is to purchase distance learning equipment for
the High School during the first year of the grant. Dr. Kohler
explained that David Brule, Foreign Language department head, Wildwood
teachers, GreenfieldCommunity College faculty, community families that
support the project, and administrators in the other elementary schools
will all be participants in this work. She is hopeful that by the
third year of the grant there will be more understanding in the
elementary schools of other cultures and communities, and all students
will be better informed when deciding which language to study at the
secondary level. Mark Prince, Wildwood Principal, noted that there are
some aspects of the program that could be implemented tomorrow, while
other parts will take time and training. Ms Brewer asked whether the
grant funds are enough to take care of all expenses, or whether there
will be additional expenses beyond the grant funds. Dr. Kohler
responded that she hopes that the grant funds will take care of all
expenses. Ms. Brewer asked if the district will have to wait until the
end of the grant to know how much the program is going to cost. Dr.
Kohler answered that there will be an ongoing evaluation of costs
throughout the length of the grant. Ms. Brighty questioned whether
parents will consider open enrollment to Wildwood once this program is
implemented. Dr. Hochman replied that he does not want to make
assumptions or presume what will happen in the next few years. Ms
Brighty asked how this program will fit in the school day. Dr. Kohler
responded by reporting on a grant proposal that has been submitted for
expanded time in learning. In the proposal, new ways were proposed to
organize time in the school day. Dr. Kohler noted that in the third
year, all the elementary schools would be able to use this program, but
noted that Wildwood is the obvious choice since it already has a
Chinese program. Mr. Prince noted that he has talked to some other
schools regarding what some of the pitfalls of the program might be.
It was suggested that they begin the pilot program in K or first grade,
and then plan for a roll out to the upper grades. Ms. Brighty noted
that this is a big curricular change, even though it is a grant, and
that at some point the school committee needs to formally vote to
accept the grant in order to show their support of it. Mr. Churchill
recommended not taking a vote at this meeting, but including it on a
future agenda. He encouraged the district to keep pushing for more
languages and for more schools being involved. He also said he would
like to offer high demand, not just for high need, languages. Mr.
Churchill thanked Dr. Kohler for her work on the grant and the
presentation.
5. Unfinished/Continuing Business 8:27 p.m.
A. Policies for Approval—Votes were taken on the following policies:
110.07G Additional Guidelines for Making Policies
110.13 School Committee: Staff Communication and School Visits
110.17 School Committees: Email Policy
400.14 Non-Custodial Parents’ Rights
410.17 Hazing
410.19 Student-to-Student Harassment
Mr Flittie made a motion to approve these policies as a block. Ms Brewer seconded and the motion passed unanimously.
B. Welcome Letter—Ms. Brighty made a motion to approve the welcome letter as written. Mr Flittie seconded and the motion passed unanimously.
6. New Business 8:30 p.m.
A. Common School Application Approval—
Dr. Hochman recommended approval of the Common
School application. Mr. Flittie made a motion to approve the Common
School application for a period of three years. Ms Brewer seconded and
the motion was approved unanimously.
7. School Committee Planning 8:32p.m.
A. Sub-Committee Reports—
B. Calendar Review & Items for Upcoming Meetings—Executive session next week at 5:45 p.m. and School Committee Retreat on October 30 from 5:00-7:00 p.m.
8. Adjournment 8:38p.m.
Mr. Churchill made a motion to adjourn at 8:38 p.m. Ms. Brewer seconded and the motion passed unanimously.
Approved 11/14/06 Respectfully Submitted,
Michaela Tarr
Minutes for Amherst School Committee meeting of October 16, 2006
Joint meeting with Select Board, Library Trustees, and Finance Committee
Town Room, AmherstTown Hall
Present: Alisa Brewer Select Board members
Tom Flittie Finance Committee members
Andy Churchill, chair Library trustees
Elaine Brighty Larry Schafer, Town Manager
Jere Hochman, Superintendent John Musante, Town Finance Director
Press and public
Absent: Sonia Correa Pope
Mr. Churchill called the School Committee meeting to order at 7:04.
The purpose of the meeting was for all four major
boards and committees to hear Mr. Musante’s preliminary financial
projections for FY08 budget planning.
Mr. Musante provided a packet of information to
accompany his talk, and he explained the assumptions about revenue and
expenditures that he had built into his model. The resulting
projection for Amherst produced a deficit of 3.3 million dollars. He
ended with a list of options for various revenue and expenditure
categories which could change the FY08 financial picture.
Mr. Kusner, a member of the Amherst Select Board,
pointed out the inherent conflict between a tax rate limited to annual
increases of 2 1/2 and inflation which increases costs faster than
revenue. He concluded that this can result in the need for an override
at some point in the future.
Mr. Musante reminded people that a newly elected
governor has until February 21 to present his proposed budget, a month
later than usual. He also stated that even if local aid from the state
increased by the full 13% that some groups have proposed, it would be
insufficient to cover our entire fiscal problem.
The motion to adjourn the School Committee
meeting was made by Ms. Brighty and seconded by Mr. Flittie. The vote
was unanimous.
The Amherst School Committee adjourned at 7:55
submitted by Elaine Brighty
Regular Meeting of the AMHERSTSchool Committee
Tuesday, September 19, 2006, 7:00 p.m.
High School Library
Present: Elaine Brighty, Chair Jere Hochman, Superintendent
Tom Flittie Susan Kennedy Marx, CF Assistant Principal
Andy
Churchill Russ Vernon-Jones, FR
Principal
Sonia Correa Pope Nick Yaffee
Alisa Brewer Public
Press
Debbie Westmoreland, Recorder
1. Welcome 7:00 p.m.
A. & B. Call to Order/Agenda Review—Dr.
Hochman called the meeting to order at 7:01 p.m., noting that the
meeting will begin with a reorganization of officers due to Ms.
Brighty’s election as chair of the Regional School Committee. Ms.
Brewer nominated Mr. Churchill as chair of the Amherst School
Committee. Ms. Brighty seconded and the nomination was approved
unanimously. Mr. Churchill called for nominations for vice-chair of
the Amherst School Committee. Ms. Brighty nominated Alisa Brewer. Ms.
Correa Pope seconded. Ms. Brewer nominated Mr. Flittie for
vice-chair. Ms. Brighty seconded. Mr. Churchill invited comments from
either of the nominees. Ms. Brewer stated that if Mr. Flittie is
interested in serving as vice-chair, she would like for him to have the
opportunity. Mr. Flittie said he would be happy to serve if chosen.
Mr. Churchill asked for a vote on the appointment of Tom Flittie as
vice-chair and the committee voted unanimously to appoint him. Mr.
Churchill asked for nominations for secretary of the Amherst School
Committee. Ms. Brighty nominated Ms. Brewer for secretary. Ms. Correa
Pope seconded and committee voted unanimously to appoint Ms. Brewer.
Mr. Churchill then welcomed everyone to the meeting and reviewed the
agenda.
C. Minutes—None
2. Announcements and Public Comments 7:06 p.m.
Felicia Mednick, Marks Meadow parent, expressed
concern about the size of her child’s second grade class, which has 26
students. She came before the school committee to advocate adding
extra support in the class, especially during math, reading and
writing. Ms. Mednick noted that she is representing the concerns of a
number of families with her remarks. Mr. Churchill thanked Ms. Mednick
for bringing forward her concerns and noted that they are working on
the issue at the school level.
3. Superintendent’s Update 7:11 p.m.
Dr. Hochman distributed a chart outlining class sizes as of September 15th
and then reviewed the numbers. He noted that the Marks Meadow’s second
grade is the main hot spot in the district with regard to class size.
Dr. Hochman reported that Mr. Yaffe sent a letter to parents last week
explaining what measures have been put in place to deal with the class
of 26. These measures include having additional adults working with
students in the room throughout core subject time. Dr. Hochman said the
plan is to give this plan a week or two to see how it works, while
monitoring the situation routinely. At Dr. Hochman’s request, Mr.
Vernon-Jones and Ms. Kennedy Marx reported briefly on the opening of
school at FortRiver and Crocker Farm, respectively. Mr. Vernon-Jones
noted that they are feeling the impact of the budget cuts at FortRiver,
particularly the loss of the library paraprofessionals.
4. Unfinished/Continuing Business 7:24 p.m.
A. Policies for Approval—Mr. Churchill
asked if the committee would like to consider approving the policies as
a block since they have already reviewed and voted on them as members
of the Regional School Committee. The committee agreed. Mr. Flittie
moved to approve the policies listed below as written. Ms. Brighty
seconded and the motion passed unanimously. The following policies
were approved:
5. New Business 7:30 p.m.
A. Medicaid—Ms. Brighty reminded the
committee that there has been discussion with the Finance Committee,
Town Treasurer John Musante, and the previous Town Manager requesting
that Medicaid reimbursement funding go directly to the schools rather
than to the Town of Amherst as Municipal funds. She noted that the
discussion is still ongoing and the Town is not ready to bring the
issue before the fall Town Meeting. She will keep the committee posted
as new updates are available. Mr. Churchill asked what the issues are
that are still under discussion by the Town. The discussion centers on
whether the money would be used to supplement the school budget or to
finance a portion of the existing budget. In addition, there is
discussion regarding how the loss of Medicaid funds in the general fund
will be made up in other departments’ budgets. Ms. Brighty noted that
there are more than 60 towns in the Commonwealth that give Medicaid
funds directly to the schools.
B. Welcome Letter—At Mr. Churchill’s
request, Ms. Brighty reviewed the edits that have been made to the
current welcome letter that is distributed at School Committee
meetings. She noted that she strongly recommends removing a line that
was added at the end of the letter regarding the School Committee
hearing complaints. She explained that under education reform, the
School Committee does not legally have the power to arbitrate
complaints except with one or two very specific exceptions. Ms.
Brewer agreed with the suggestion, noting that it does a disservice to
people to have a hearing when there is really nothing the committee can
do about their concern. Mr. Flittie noted that he would like to have a
recommendation from the MASC regarding this issue. He expressed his
belief that hearing from the public is what often leads to development
of policy, which does fall within the scope of the School Committee’s
authority. Mr. Churchill pointed out that there is a time for public
comment at the beginning of each school committee meeting, which
provides an opportunity for the community to bring concerns to the
committee’s attention. It was agreed that Ms. Brighty will reedit the
letter and bring it back before the committee at the next meeting. Dr.
Hochman reported that the district is currently developing a complaint
procedure/form that will provide a more formal way for
parents/community members to bring complaints forward that they believe
have been unresolved at the school level. Mr. Flittie suggested
referencing the education reform law in the letter so parents will
understand the committee’s legal limitations.
C. School Committee Goals and Tasks 2006-2007—Mr.
Churchill stated that this agenda item will be discussed in detail at
the next Regional meeting and noted that the discussion at this meeting
should center on those goals specific to the elementary schools. Dr.
Hochman noted that one such goal is conducting a demographic study,
which is included in the Joint Capital Plan. He explained that more
information is needed to help determine what the questions are that
impact the schools organization. A formal demographic study is needed
in order to gather this information. Mr. Churchill stated that he
agrees with the importance of this work and asked about next steps.
Dr. Hochman explained that an RFP will be put forward to request bids
for this work if the school committee agrees to it.
6. Reports None
7. School Committee Planning 7:50 p.m.
A. Sub-Committee Reports—Ms. Brighty
reported that the Joint Financial Planning Group has been renamed the
Budget Coordinating Group (BCG). The work of the group will center on
coordinating budget forums and timelines of all of the town
departments. Dr. Hochman noted that the BCG is meeting on October 4th. There will also be a joint meeting of all town committees on October 16th
to hear budget projections from John Musante. Ms. Brewer reported that
the Comprehensive Planning Committee has a number of meetings planned
in the near future. She noted that a flyer with all the dates is
available. Mr. Churchill reported briefly on the Hampshire Educational
Collaborative meeting he attended last week. He noted that there will
be a HEC legislative breakfast next week at the HEC offices from 10:30
to Noon. Mr. Flittie reported on the Amherst Education Foundation
(AEF) potluck meeting he attended last week. He noted that Dr. Hochman
and Dr. Kohler made a presentation regarding projects they are inviting
AEF to become involved with.
B. Calendar Review—October 12, Comprehensive Planning meeting; October 12, AEF Trivia Bee; October 16, Joint Town Committees Meeting
C. Items for Upcoming Meetings—A year-long schedule of agenda topics
8. Adjournment 8:10 p.m.
Ms. Brighty made a motion to adjourn at 8:10 p.m. Ms. Brewer seconded and the motion passed unanimously.
Respectfully submitted,
Debbie Westmoreland
Approved 10/17/06
Meeting minutes from 2006-2007 are listed below. For minutes from the current academic year, see www.arps.org/minutes.
Regular Joint Meeting of the Amherst and RegionalSchool Committee
Tuesday, May 15, 2007 7:00 p.m.
High School Library
Present: Elaine Brighty, Chair Jere Hochman, Superintendent
Chrystel
Romero Rob Detweiler, Dir.
of Finance & Operation
Andy Churchill Wendy Kohler, Exec. Dir. of Prog. Dev.
Maureen Ecclestone Ron Bohonowicz, Director of Facilities
Marianne Jorgensen Paul Wiley, Crocker Farm Principal
Kathleen Anderson Nick Yaffe, Marks Meadow Principal
Michael Hussin
Karen Lowe, Wildwood
Assistant Principal
Michael Katz Public
Press
Debbie Westmoreland, Recorder
Absent: Sonia Correa Pope, Sok Kimeng Chamm (student representative)
1. Welcome 7:07 p.m.
A. & B. Call to Order/Agenda Review—Ms. Brighty
called the Regional meeting and Mr. Churchill called the Amherst
meeting to order at 7:07 p.m. Ms. Brighty welcomed the newest member of
both committees, Chrystel Romero. She then welcomed the public to the
meeting and reviewed the Regional agenda.
C. Minutes—Ms. Brighty made a motion to approve the
Amherst minutes of April 10 with minor changes. Ms. Anderson seconded
and the minutes were approved with one abstaining. Mr. Churchill made
a motion to approve the Regional minutes of April 24. Ms. Jorgensen
seconded and the motion passed with one abstaining.
2. Announcements and Public Comments 7:11 p.m.
Ms. Greeney asked if there would be an opportunity to tour the
school buildings in order to understand the issues described in the
letters of intent to the School Building Authority. Ms. Brighty noted
that discussion of items already on the agenda is held until the agenda
item comes up. Ms. Jorgensen expressed her appreciation to the other
school committee members, particularly Mr. Churchill and Ms. Brighty,
for the hard work they’ve done on behalf of the Regional budget. Ms.
Brighty noted that the Regional Committee relies heavily on the work of
the small town representatives and thanked them for their work. Ms.
Brighty noted that May 22 is a Regional meeting and an Amherst meeting
has been added on May 29. She noted that the June 5 Regional meeting
will include the staff appreciation ceremony.
3. Superintendent’s Update 7:15 p.m.
Dr. Hochman reported that the district is in the midst of planning
summer programs, building use for the summer, and summer curriculum
work that will take place in June. He noted that there will be writing
groups in math, language arts, science, and social justice. Dr.
Hochman then reported that there was a shelter in place drill at the
Middle School/Central Office on Thursday, May 10. He stated that it
was a really good eye-opener, especially for the Central Offices, and
debriefing is continuing. Dr. Hochman reported that David Slovin, as
the school districts’ liaison, has been working with the town on the
town/college/university safety team. He then reported that he sat in
on a demonstration of the new Kronos human resources software. With
regard to MSAN, Dr. Hochman reported that he has met with several state
Superintendents with the goal of creating a similar regional network.
Mr. Churchill noted that he recently read that Middle School teacher
Jennifer Welborn took a team of Middle School students to the state
science fair where they performed quite well. He stated that it is
good to read about such student successes. Ms. Anderson asked how the
social justice commitment will be included in the subject area
curriculum work this summer. Dr. Hochman explained that the social
justice commitment will include scope and sequence for all subject
areas and grade levels. The writing of that scope and sequence will be
completed in June, and it will then be ready to give to all teachers to
infuse in all curriculum areas. Dr. Hochman reported on the
Comprehensive Program Review (CPR), for which the districts have been
gearing up for two years. The actual visits from the state Department
of Education begin tomorrow and will continue for the next two weeks.
He then distributed and reviewed a list of the CPR components and one
additional audit, the School Food Service Administrative Review. Ms.
Ecclestone noted that the CPR review could not come at a worse time
because the opening day of MCAS testing was May 14. Ms. Brighty asked
Dr. Hochman to relay the School Committee’s appreciation to district
faculty and staff for their work on CPR.
4. Unfinished/Continuing Business 7:30 p.m./9:27 p.m. (Amherst budget)
A. FY08 Budget Update
Regional Budget: Dr. Hochman reported on the current
status of the FY08 budget process. Ms. Jorgensen reported on the
Shutesbury Town Meeting, noting that the Regional budget and the
Regional Assessment passed with very little discussion. She stated
that she has a very supportive Select Board and Finance Committee which
do their homework. Ms. Ecclestone reported on the Pelham Town Meeting,
after thanking Mr. Hussin for all of his hard work. She stated that on
the Town Meeting floor Mr. Hussin presented the figure the School
Committee agreed upon for the PelhamSchool, and the Town Meeting
Members voted overwhelmingly to approve the figure. Pelham also voted
to approve the Regional budget at 3%, as well as the Regional
Assessment. Dr. Hochman reported that the Regional budget and
assessment passed almost unanimously at the Leverett Town Meeting. Ms.
Jorgensen noted that the support for the Region is strong in Shutesbury
as it is in the other small towns. Dr. Hochman noted that there was a
change made to the law in February regarding the required vote for a
Regional budget to pass, and he has received varying interpretations of
the change. Mr. Detweiler is continuing to investigate the matter.
Dr. Hochman distributed and reviewed a document packet prepared by Mr.
Detweiler that outlines the possible scenarios that can result from
whichever level budget the Amherst Town Meeting votes. He then
distributed and reviewed a document outlining his assumptions and
recommendations regarding the Regional budget. Mr. Churchill restated
Dr. Hochman’s recommendation, which is for the School Committee to vote
to approve $150,000 of E & D funds to be used in case the Regional
budget passes at a level lower than 3%. By doing so, it would allow
the district to move forward with allowing students to enroll in
elective courses instead of requiring a second study hall. Ms.
Anderson asked how much is currently in the reserves and what E & D
funds are. Mr. Detweiler stated that he doesn’t know the exact figure,
but it is between $1.2 and $1.3 million. He then gave a brief summary
of what E & D funds are and how they can be used. Ms. Jorgensen
stated that it’s unfortunate that the School Committee is trying to
solve a problem for Amherst before it has had an opportunity to do so
itself. She said she would like the committee to continue to hold to
their strong support of the 3% budget by authorizing the schools to
move forward with only one required study hall. Mr. Churchill stated
that E & D is not a pot the district can plan on going to year
after year, so at some point the Committee will have to say no to
dipping into E & D funds. However, he stated that it is imperative
to support the students. Mr. Churchill also noted a 3% budget is still
well below a level-services budget so it is not an elaborate one. Ms.
Anderson stated that for some students, two study halls can be a good
thing, and asked how study halls are staffed and whether the School
Committee would be responsible for coming up with alternative
activities to study halls. Ms. Jorgensen stated that students who want
more than one study hall would still be able to choose them; however,
students who want to take classes instead of study hall should be able
to. She also stated that it is the job of the schools to teach
academic classes and the arts, not to come up with other types of
activities. With regard to the other parts of Ms. Anderson’s question,
Dr. Hochman explained that teachers have study hall as one of their
administrative assignments. He noted that Senior Option is one of the
creative alternatives to study halls that have been developed, but such
options are not the same as taking a class. After further discussion,
Dr. Hochman stated that he has enough information to proceed without
the School Committee voting to commit the E & D funds at this
time. Ms. Brighty asked that the committee reaffirm that they still
support a 3% budget and a 3% assessment. Ms. Jorgensen moved to
maintain the School Committee vote of a 3% Regional budget and a 3%
assessment for the towns. Mr. Hussin seconded and the motion passed
unanimously.
Amherst Budget: Dr. Hochman reviewed his thoughts on the
Amherst budget. He noted that the most attractive thing about the
override that did not pass was that it was a three year plan that
allowed for planning three years into the future. He stated that he
does not want to jeopardize future planning and funding or expend
political capital for a smaller override that would only be a band-aid
this year. He also stated that he would not want a 3% budget at the
expense of public safety. Mr. Churchill asked Dr. Hochman to outline
what he would like the School Committee to present to the Select Board
at their meeting tomorrow night. Dr. Hochman stated that while he
would prefer to have the bring backs a 3% budget would allow, we can
live with a 1% budget rather than ask for another override vote. Ms.
Brighty stated that she does not support another override vote at this
time either, but she would like it to be possible at Town Meeting to
have the discussion of passing a 3% budget using funds from some other
source. Mr. Churchill said that although he stated at the joint boards
meeting on Monday night that the schools can live with a 1% budget, but
he does not feel good about it. He is concerned about the cuts that
have already been made and will have to be made. Ms. Anderson asked if
the School Committee has looked at how much privilege the Amherst
schools operate with compared to other districts. She stated that she
is concerned about people having to move out of Amherst due to rising
tax costs. Dr. Hochman clarified that if Town Meeting chose to fund a
3% budget, it would have to be done by rearranging the distribution of
existing funds or using reserves, not by raising taxes. After further
discussion, the committee did not reach consensus regarding the issue
of another override.
B. Accepting Gifts and Donations
Dr. Hochman noted that he has received a number of inquiries about
how the schools can accept gifts and donations. He reviewed the ways
in which that can happen, including the work of the Amherst Education
Foundation (AEF). Anyone who wants to contribute to the districts now
could donate the funds to AEF, and any contributions that come to them
would be used to put something tangible in students’ hands in an
equitable way across the schools. Dr. Hochman noted that donations
cannot be used to pay for staff salaries. Dr. Kohler introduced Alison
Curphey, noting that she is a very active board member of the Amherst
Education Foundation. Dr. Kohler stated that the Foundation’s
long-term commitment to maintaining robust support for the schools is
wonderful. Ms. Curphey reported that the Foundation is very excited
about a program called “Make It Happen: Direct School Support,” which
is harnessing the energy in the community since the override did not
pass. She noted that some donations have been made in the thousands of
dollars range. Ms. Anderson asked what level of control donors have
over how their money is used. Ms. Curphey stated that for the Make It
Happen program, donors do not have a great deal of say; however, AEF
will work with the Superintendent to use the funds in ways that will
support students across the board at all of the schools.
C. Handbook Input
This item was tabled.
D. Policies
410.22 Students with Disabilities Requiring 504 Plans:
Ms. Ecclestone stated that the policy should use the wording “child
find” since that’s a term in the law. Dr. Kohler noted that the
purpose of these types of policies is to put on record that the School
Committee understands the responsibility to follow the laws. Dr. Kohler
stated that if the Committee is willing to vote it as is, she can check
to see if that small change needs to be made. Ms. Ecclestone made a
motion to approve the policy as written. Mr. Churchill seconded and
the motion passed unanimously.
410.23 Students with Disabilities Eligible for Special Education Services: Ms. Anderson made a motion to approve the policy as written. Ms. Jorgensen seconded and the motion passed unanimously.
410.24 English Language Learners: Ms. Ecclestone made a motion to approve the policy as written. Ms. Jorgensen seconded and the motion passed unanimously.
Students: Pregnant Students: Ms. Brighty distributed and
reviewed the changes recommended by the Student Services Director to
the Pregnant Students policy. After some discussion, Ms. Ecclestone
made a motion to approve the revision to the policy. Ms. Jorgensen
seconded and the motion passed unanimously.
Policies for Deletion: Ms. Brighty then distributed two
policies for deletion: Chemical Health Policy and Physical Education
Policy for Athletes in Grades 11 and 12. Ms. Romero asked if there is
a chemical health policy for students in the district. Dr. Kohler said
there is a policy, which is part of the Discipline Code. Ms.
Ecclestone made a motion to delete both policies. Mr. Hussin seconded
and the motion passed unanimously.
The Regional meeting adjourned at 8:48 p.m.
5. New Business 8:48 p.m. (Amherst Only)
A. SchoolBuilding Authority Letters—Dr. Hochman reviewed
the process that was followed in developing the letters of intent for
the School Building Authority to renovate Fort River and Wildwood. He
then introduced Ron Bohonowicz, Facilities Director, who reviewed the
work of the building committees in developing the proposal for the
Massachusetts School Building Authority. He noted that the building
committee is required to develop a list of building deficiencies and
priorities for improvement as part of the letter of intent, and then
reviewed what was developed for submission. Mr. Bohonowicz noted that
submitting the letter does not guarantee approval of funding because
MSBA prioritizes the requests of all schools throughout the state based
on the condition rating of the building. Dr. Hochman noted that the
MSBA has already received 173 statements from 88 districts. Mr.
Bohonowicz reported that Crocker Farm and Pelham were rated as 1
(highest), Wildwood and FortRiver were rated as 2 and Marks Meadow was
rated as 3. Ms. Romero made a motion (full text available on request)
to file a statement of interest for FortRiverSchool to the
Massachusetts School Building Authority. Ms. Brighty seconded and the
motion passed unanimously. Ms. Anderson made a motion (full text
available on request) to file a statement of interest for
WildwoodSchool to the Massachusetts School Building Authority. Ms.
Brighty seconded and the motion passed unanimously. Dr. Hochman
reported on the Marks Meadow letter of intent, noting that he has been
meeting with the UMass Chancellor regarding the future of the Marks
Meadow building. Because they have other buildings in worse condition,
it is clear that the Marks Meadow building is not part of any
renovation plan at UMass. Dr. Hochman explained that is why it became
necessary to submit a letter of intent for Marks Meadow to the School
Building Authority. He noted that the Chancellor is writing a letter
of support for the project to be submitted as part of the Letter of
Intent packet. Mr. Bohonowicz then reviewed the contents of the Marks
Meadow proposal. Mr. Churchill asked if the district would renovate the
existing structure or build a new building if the project is funded.
Mr. Bohonowicz explained that the district would probably propose
building a new structure either on the same site or a new one if UMass
had other land that could be donated. Ms. Brighty made a motion (full
text available on request) to file a statement of interest for
MarksMeadowSchool to the Massachusetts School Building Authority. Ms.
Anderson seconded and the motion passed unanimously.
6. Reports None
7. Sub-Committee Reports None
8. School Committee Planning None
A. Calendar Review
B. Items for Upcoming Meetings
9. Adjournment 10:04 p.m.
Mr. Brighty made a motion to adjourn at 10:04 p.m. Ms. Anderson seconded and the motion passed unanimously.
Respectfully submitted,
Debbie Westmoreland
Approved May 22, 2007
Regular Meeting of the RegionalSchool Committee
Tuesday, April 24, 2007 7:00 p.m.
High School Library
Present: Elaine Brighty, Chair Jere Hochman, Superintendent
Kathleen Anderson Debbie Westmoreland, Recorder
Andy Churchill Press
Marianne Jorgensen
Michael Hussin
Maureen Ecclestone (arrived at 8:05 p.m.)
Absent: Sonia Correa Pope, Michael Katz, Sok Kimeng Chamm (student representative)
1. Welcome 7:08 p.m.
A. & B. Call to Order/Agenda Review—Ms. Brighty
called the meeting to order at 7:08 p.m. She reviewed the agenda,
noting that Dr. Hochman will have to leave for an 8:30 Town Meeting
Coordinating Group meeting. Ms. Brighty noted that the Amherst
Education Foundation Awards Ceremony will take place on Thursday, April
26 beginning at 4:00 p.m. at the Amherst College Alumni House.
C. Minutes—Mr. Churchill made a motion to approve the
minutes of April 3, 2007 with corrections. Ms. Anderson seconded and
the motion passed unanimously.
2. Announcements and Public Comments None
3. Superintendent’s Update 7:12 p.m.
Dr. Hochman reported that two of the ARHS JETS teams scored in the
top 10 nationally in their divisions out of more than 1,200
participating high schools. Dr. Hochman distributed and reviewed
copies of the handouts he will share at the orientation meeting for new
Amherst Town Meeting members at 8:30 tonight.
4. Unfinished/Continuing Business 8:17 p.m.
A. FY08 Budget Update—Tabled
B. Policies for First Reading & Possible Vote: Ms.
Brighty noted that there are minor corrections to the policies that
were included in the agenda packet. She distributed updated copies and
asked the School Committee members to review them for the next meeting.
5. New Business 7:13 p.m.
A. Handbook Review—Dr. Hochman distributed copies of the
current Middle School and High School handbooks to each of the School
Committee members for their review. He noted that the goal is to have
School Committee members review the handbooks within the next few weeks
to see if they have questions or comments on the policies sections. By
getting members’ input before the end of the school year, the schools
can incorporate their requested changes before the handbooks are
printed in August.
6. Reports 7:18 p.m.
A. District Improvement Plan
Dr. Hochman briefly reviewed the list of district department goals
for the 2006-2007 school year and commented on progress made toward the
goals. Ms. Anderson asked if there is a written document to go along
with the Social Justice Commitment goal that the School Committee can
review. Dr. Hochman noted that there is a document which is in the
final stages of editing at this time. Ms. Brighty stated that the
Social Justice Commitment will be included as an agenda item for a full
report in the near future. Mr. Churchill asked if a math program
review is included as a goal. Dr. Hochman stated that it is a
standard, yearly goal to review programs, and math will be on the top
of the list during the summer and into the beginning of next year. Ms.
Anderson asked if a review of the social studies program is part of the
goal to develop a K-12 Social Studies Curriculum Guide. Dr. Hochman
explained that it is and outlined the process for developing the
curriculum guides. After more discussion of the goals, Dr. Hochman
distributed and reviewed an outline of the District Continuous
Improvement Plan, including the districts’ broad vision and mission;
academic benchmarks; goals for continuous improvement; and operations.
Ms. Anderson asked what the definition of “professionalism” is within
the improvement plan. Dr. Hochman stated that there are contractual
obligations for behavior and professional expectations for NCLB
regulations, among others. Ms. Anderson stated that the concern behind
her question is that there is sometimes a belief that discussion of
race is not professional, which could impede progress toward the
district goal of eliminating race and class as a predictor of success.
Ms. Jorgensen stated that discussing issues of race is highly
professional so it is imperative to help people understand that. Ms.
Anderson asked for clarification of the term safety as it is used in
the plan. Dr. Hochman stated that safety includes everything from the
bricks and mortar of the buildings to students’ emotional safety, and
everything in between. Dr. Hochman noted that his over-arching goal
for the 2006-2007 school year was to make sure that, by the end of the
year, the district has in place all of the things needed in order to
implement plans. He stated that the district can begin work this
summer in the areas of training, development and accountability. Mr.
Churchill asked if the goal is ultimately for every teacher to have a
learning profile of each student on the first day of class, allowing
for differentiated instruction. Dr. Hochman affirmed that it is the
goal, and that it can be achieved by putting all of the puzzle pieces
together using the technology that is now available. He emphasized
that the district is on the front end of learning to use the new
technology, but it will eventually become user friendly for the
teachers as they are trained. Dr. Hochman completed the report by
reviewing the projects and ideas that are in development for the
upcoming school year.
7. Sub-Committee Reports None
8. School Committee Planning None
A. Calendar Review
B. Items for Upcoming Meetings
9. Adjournment 8:17 p.m.
Ms. Anderson made a motion to adjourn at 8:17 p.m. Mr. Churchill seconded and the motion passed unanimously.
Respectfully submitted,
Debbie Westmoreland
Approved May 15, 2007
Regular Meeting of the RegionalSchool Committee
Monday, March 27, 2007 7:00 p.m.
High School Library
Present: Elaine Brighty, Chair Jere Hochman, Superintendent
Andy
Churchill Rob
Detweiler, Dir. of Finance & Operation
Alisa Brewer Public
Sonia Correa Pope Press
Maureen Ecclestone Debbie Westmoreland, Recorder
Marianne Jorgensen
Michael Hussin (arrived at 7:12 p.m.)
Absent: Tom Flittie, Michael Katz, Sok Kimeng Chamm (student representative)
1. Welcome 7:10 p.m.
A. & B. Call to Order/Agenda Review—Ms. Brighty called the meeting to order at 7:10 p.m. She then welcomed everyone to the meeting and reviewed the agenda.
C. Minutes—Ms. Ecclestone made a motion to approve the
minutes of March 13, 2007. Ms. Correa Pope seconded and the motion
passed with one abstaining.
2. Announcements and Public Comments 7:58 p.m.
There were no announcements or public comments.
3. Superintendent’s Update 7:11 p.m.
Dr. Hochman stated that he will report on several “good news” items
regarding the district’s students at the meeting on April 3rd.
4. Unfinished/Continuing Business 7:12 p.m.
A. Vote to Approve Budget—Dr. Hochman distributed a
packet of information outlining a 1% assessment budget; a 3% assessment
budget, which takes into account potential funds from the Amherst
override vote; and a 3.3% increase budget totaling $27,567,000.00, with
a 3% total assessment cap, which takes into account potential
additional funds from the override and from increased state revenue.
Mr. Detweiler reviewed the three budget scenarios, noting that the
School Committee requested to be presented with a $27,567,000.00, 3%
assessment cap budget for their vote. Dr. Hochman reported that he has
met with the Select Board and Finance Committee in Amherst, Leverett
and Pelham about the Regional budget. He noted that the Pelham
Selectmen asked if the Regional School Committee would consider
reducing the assessment by putting any additional state funds into
E&D rather than keeping the assessment cap at 3%. Dr. Hochman then
distributed an updated list of adds/cuts and the Regional School
Committee Proposed FY08 Budget, noting that the total of this budget is
$27,567,000.00. He then reviewed the add/cut list and the “bring back”
list, which were updated on March 27th. Ms. Ecclestone
stated that the budget preparation has been an enormous amount of work
and she thanked Mr. Detweiler and Dr. Hochman for the clarity in the
presentation. After brief discussion, Ms. Jorgensen made a motion to
approve the 3.3% increase budget, which equals $27,567,000.00. Ms.
Ecclestone seconded and the motion passed unanimously.
B. Vote to Approve Warrant Language—Mr. Detweiler
distributed wording for the Article for approving the assessment method
and the Articles for approving the Regional Budget and Town
Assessments. Dr. Hochman reviewed the articles, noting that the dollar
amounts included in each town’s article is capped at an overall 3%
increase. Ms. Ecclestone requested that a note accompany the articles
explaining the 3% cap. She also requested discussion regarding
Pelham’s request to consider reducing the assessment and putting
additional funds into E&D. Ms. Brighty stated that the Committee
will not know if additional funds are available until later in the
year. If additional funds do become available, the towns should be
included in discussions of how to utilize them. Ms. Carlozzi asked if
the article language includes the additional $124,000 for Amherst.
After discussion, it was determined that these funds were included in
the assessments. Ms. Jorgensen made a motion to assess the four
Regional member towns $16,008,567.00 apportioned according to the
Regional agreement. Ms. Brewer seconded and the motion passed
unanimously.
5. New Business None
6. Reports None
7. Sub-Committee Reports 7:57 p.m.
Ms. Brighty reported briefly on the last meeting of the BCG.
8. School Committee Planning None
A. Calendar Review
B. Items for Upcoming Meetings
9. Adjournment 7:59 p.m.
Ms. Ecclestone made a motion to adjourn at 7:59 p.m. Ms. Jorgensen seconded and the motion passed unanimously.
Respectfully submitted,
Debbie Westmoreland
Approved 4/3/07
Regular Meeting of the RegionalSchool Committee
Monday, March 5, 2007 7:00 p.m.
High School Library
Present: Elaine Brighty, Chair Jere Hochman, Superintendent
Tom
Flittie Rob
Detweiler, Dir. of Finance & Operation
Andy Churchill Mary Kersell, ARHSParentCenter
Michael Katz Public
Marianne Jorgensen Press
Sonia Correa Pope Debbie Westmoreland, Recorder
Alisa Brewer (arrived at 7:35 p.m.)
Michael Hussin (arrived at 8:09 p.m.)
Absent: Maureen Ecclestone, Sok Kimeng Chamm (student representative)
1. Welcome 7:10 p.m.
A. & B. Call to Order/Agenda Review—Ms. Brighty called the meeting to order at 7:10 p.m. She then welcomed everyone to the meeting and reviewed the agenda.
C. Minutes—Mr. Churchill made a motion to approve the
minutes of February 6, 2007. Ms. Correa Pope seconded and the motion
passed unanimously.
2. Announcements and Public Comments 7:11 p.m.
Abby Julien, parent, stated that her family moved to Amherst in
August based on the strength of its music program. She said that she
is very upset that the proposed cuts include two positions that provide
band and winds instruction, noting that she feels these cuts are the
beginning of the end of the program. Donna Griffen, parent, noted that
she does not have a child in the band program, but said she questions
the thought process that went into the decision to cut two music
positions. She stated that music really helps students succeed in
other areas of the curriculum. Mr. Churchill noted that the budget
process is not yet complete and said the School Committee appreciates
the input of parents.
3. Superintendent’s Update 7:29 p.m.
Dr. Hochman reported that he is forming a Legislative Committee to
add a layer of formality to the legislative action that is already
being done by parents, staff and professional groups. He noted that he
included an all-call for interest in the Learning@ARPS newsletter on
Friday, March 2, and there will be an organizational meeting on
Thursday, March 15 at 3:30 p.m. Dr. Hochman also reported that he
attended the MSAN Governing Board meeting at the end of February. MSAN
is going through reorganization at this time. He noted that the
decision has been finalized to house MSAN at the University of
Wisconsin Madison and the Director’s position has been posted. Dr.
Hochman stated that he has brought the issue of MSAN dues and financing
to the attention of the Governing Board and is hopeful that the move to
the college campus will facilitate a positive change in the dues
structure. Dr. Hochman reported that the High School production of Cats was last weekend and it was remarkable to see more than 225 students participating on stage and behind the scenes.
4. Unfinished/Continuing Business 7:37 p.m.
A. FY08 Budget
IncreaseHigh School Preschool Fees—Ms. Brighty asked for
a motion regarding an increase in the High School preschool fees. Ms.
Jorgensen made a motion to approve the increase in the fee scale for
the ARHS preschool program for the 2007-2008 school year to make it
equitable with the fees charged for the Crocker Farm preschool
program. Mr. Katz seconded and the motion passed unanimously.
IncreaseSchool Lunch Prices for FY08—Ms. Brighty asked
for a motion regarding an increase in the price of school lunches. Ms.
Jorgensen made a motion to approve an increase in lunch prices for FY08
in the amount of $0.25 for student lunches and $0.50 for adult
lunches. Mr. Katz seconded and the motion passed unanimously.
Budget Assumptions Update—Dr. Hochman distributed updated
copies of the Budget Meeting #1: Data and Direction and Budget Meeting
#2: Budget Assumptions packets. He then reviewed the revenue
information contained in the Budget Assumptions document, noting that
the primary issue with our budget is one of revenues not expenses. Dr.
Hochman noted that Regional transportation reimbursement will be an
issue that will be pursued strongly in the coming year. Mr. Churchill
asked for clarification for uses of fees collected for parking. Mr.
Detweiler noted that there are two options. The fees can be put into E
& D to be used for the following year. The other option is to put
the fees into a revolving fund. If that option is chosen, the fees can
only be used to support items related to parking (such as paving,
etc.). Mr. Detweiler noted that the School Committee voted last year
to deposit parking fees in a revolving fund. During a discussion of
health insurance costs, Mr. Churchill noted that the district absorbed
an increase in health insurance of 36% last year, with anticipated
increases of 15% this year. Ms. Jorgensen asked that the issue of
elementary transportation costs being borne by the Region be brought up
at the Four Towns meeting on Saturday. Dr. Hochman stated it can be
discussed; however, it will require a reopening of the Regional
Agreement in order to make the change. He stated that he plans to note
at the Four Towns meeting that it is time to begin reviewing the
Regional Agreement for the FY09 budget. Dr. Hochman then reviewed the
expenditure section of the Assumptions document. He noted that in
FY07, 16 teachers were cut. In FY 08, there are 14 teachers slated to
be cut in grades K-12. Regarding food service, Dr. Hochman pointed out
that the district has not broken even with Chartwells as anticipated.
For the past three years, Chartwells has paid the district the amount
necessary for the district to break even. For FY08, the district will
not be reimbursed by Chartwells if we do not break even. Dr. Hochman
pointed out that any additional change in the mix of foods in the
vending machines is likely to result in a significant loss of revenue
which will have to be borne by the district. After discussion, the
School Committee directed Mr. Detweiler not to authorize any changes in
the vending mix due to budget constraints.
FY08 Proposed Budget—Mr. Detweiler distributed copies of
the FY08 Proposed Budget. Dr. Hochman noted that this is a 1% increase
budget. He stated that at the next meeting, a greater-increase budget
will be presented to the School Committee for their vote since the
budget can be reduced once voted, but it cannot be increased if
additional revenues are realized after Town Meeting. Mr. Detweiler
then briefly reviewed the data included in the proposed budget. Dr.
Hochman then reviewed the final cuts list that was used to get to a 1%
increase budget. In explaining changes in music, he noted that there
are two areas to think about in any of the cuts: programmatic and
staffing. He explained that High School cuts will be made in elective
classes based on student enrollments, which may include classroom
music. There is and has never been a plan to reduce the eight ensembles
at the High School so there are no programmatic music cuts at the High
School. Potential cuts to individual teachers, however, are based on a
number of factors including contractual issues and seniority. In order
to ensure that teachers with expertise in the field will be teaching
each of the ensembles (for instance, a band teacher teaching the
bands), Dr. Hochman noted that a .4 FTE has been included in the add
list. Ms. Jorgensen asked if there will be cuts in the academic
electives. Dr. Hochman explained that all electives are in the course
guide; however, since all students will be required to take two study
halls it will force choices of fewer electives, both academic and
non-academic. The decision of where elective cuts will be made will be
based on student choice. Dr. Hochman noted that restoring the 4.0 FTE
in HS electives will be at the top of the bring-back list if new
revenue is realized. Ms. Jorgensen asked how health will be offered at
the Middle School. Dr. Hochman stated that it will be included in
Physical Education in order to ensure that all students will receive
health instruction. In the past, some students who had support classes
such as Math Tune-Up did not receive health instruction. Ms. Correa
Pope asked how MCAS support will be provided to students who need it.
Dr. Hochman stated that MCAS support is still included in the budget.
Dr. Hochman then reviewed the required adds to the budget. Dr. Hochman
asked the School Committee for guidance regarding the percentage
increase budget amount they would like to have presented at the next
School Committee meeting. In reviewing the cuts list, Ms. Jorgensen
expressed concern about cutting the High School administrator. Ms.
Brighty also expressed concern about the cuts in Central Office, noting
that the work there is essential and she is concerned about the ability
of the office to continue performing that work with the cuts. Ms.
Jorgensen agreed, noting that people can only be asked to do so much
work before it becomes unmanageable and they will leave their jobs.
After discussion, the School Committee asked Dr. Hochman to present a
bring-back list next week, prioritized and clustered, so that the
committee can choose the percentage budget to approve based on that
list. The committee affirmed that their top priority in bring backs is
to get students out of study halls. In reviewing the adds/cuts lists,
Mr. Churchill expressed support for bringing back requested funds for
texts and supplies. Ms. Jorgensen expressed support for maintaining
the athletic program in a way that allows as many students as possible
to participate. Ms. Brighty noted that professional development funds,
ELL, and safety/maintenance projects that have been delayed for several
years are high priorities. Ms. Correa Pope expressed support for the
additional Math Tune Up teacher because of the benefit the program
provides to our families.
5. New Business 7:15 p.m. (A)/9:51 p.m. (B)
A. ParentCenter Presentation—Mary Kersell of the
ARHSParentCenter distributed copies of the booklet “Guide to the
Amherst-Pelham Regional School District Budget” which has been
developed by the ParentCenter over the past several months. She noted
that the purpose of the document is to facilitate communication about
the budget and budget process between parents and the School
Committee. Ms. Kersell then explained the types of data included in
the document. She also stated that the ParentCenter developed a set of
recommendations based on their experience in gathering the data,
including the need to centralize all of the data. Ms. Kersell asked
the School Committee to review the booklet and note if there are other
data points they would like to see included in the future. The
ParentCenter is paying to mail the booklet to all parents within the
school system and it will be posted on the ParentCenter, school and
municipal websites. Mr. Churchill noted that this is a wonderful
service. He stated that it would be beneficial to have the Budget
Advisory Group review the document to see if they have recommendations
about data that should be included. Ms. Correa Pope stated that this
document will make it much easier for members of the community to
follow the process. Ms. Brighty stated that she is very impressed with
the document, noting it is a very appealing format.
B. Accept In-Kind Donation—Mr. Hussin made a motion to
accept Dr. Dennis Rosen’s gift to the RegionalSchool District of file
cabinets and furniture valued at $600.00. Ms. Correa Pope seconded and
the motion passed unanimously.
6. Reports None
7. Sub-Committee Reports None
8. School Committee Planning 9:53 p.m.
A. Calendar Review—Four Towns Meeting, Saturday, March
10 at 9:30 a.m. in the Middle School auditorium; Amherst School
Committee, Tuesday, March 6 at 7:00
B. Items for Upcoming Meetings
9. Adjournment 9: 54 p.m.
Mr. Hussin made a motion to adjourn at 9:54 p.m. Mr. Churchill seconded and the motion passed unanimously.
Respectfully submitted,
Debbie Westmoreland
Approved 3/13/07
Regular Meeting of the RegionalSchool Committee
Tuesday, February 6, 2007 6:30 p.m.
High School Library
Present: Elaine Brighty, Chair Jere Hochman, Superintendent
Tom
Flittie Rob
Detweiler, Dir. of Finance & Operation
Andy Churchill Kathy Mazur, HR Director
Alisa Brewer Mark Jackson, HS Principal
Maureen Ecclestone Fran Ziperstein, MS Principal
Marianne Jorgensen Mike Hayes, MS Co-Principal
Sonia Correa Pope Tim Sheehan, APEA President
Michael Hussin Public
Michael Katz (arrived at 7:15 p.m.) Press
Debbie Westmoreland, Recorder
Absent: Sok Kimeng Chamm (student representative)
1. Welcome 7:04 p.m.
A. & B. Call to Order/Agenda Review—Ms. Brighty called the meeting to order at 7:04 p.m. She then welcomed everyone to the meeting and reviewed the agenda.
C. Minutes—Mr. Flittie made a motion to approve the
minutes of January 23, 2007. Ms. Correa Pope seconded and the motion
passed with three abstaining.
2. Announcements and Public Comments 7:07 p.m.
There were no announcements or public comments.
3. Superintendent’s Update None
4. Unfinished/Continuing Business 7:07 p.m.
A. Policy 400.04 Students: Student Records—Mr. Flittie made a motion to approve the policy as written. Mr. Katz seconded and the motion passed with one abstaining.
B. Budget Update
Course Proposals—Dr. Hochman reviewed the new course
proposals, which were first presented to the School Committee at their
meeting on January 23rd. AP Chinese: Ms. Jorgensen made a motion to approve the Chinese AP course. Ms. Ecclestone seconded and the motion passed unanimously. Minority Student Achievement Leadership Seminar:
Mr. Churchill asked how the pilot year of this course has gone. Dr.
Hochman stated that he has had the opportunity to work with the
students in the class and has found it to be very invigorating and
enlightening. Mr. Jackson noted that this is actually the second
pilot year. He stated that the class is action oriented and he finds
the work of the students interesting and compelling. Ms. Jorgensen made
a motion to approve the MSAN Leadership Seminar. Ms. Correa Pope
seconded and the motion passed unanimously.
Russian Program—Dr. Hochman noted that he has heard from
a number of community members and former students from the Russian
program. He stated that the program is a jewel for the district;
however, the enrollments have declined in the sixth grade going to
seventh grade over the past two years. He stated that the
recommendation is that Russian be included in the Program of Studies
for seventh grade next year so that students will have the opportunity
to select it. The district will see that all sixth grade classes are
visited by current Russian students to describe the program as they are
making class selections. If enrollments meet the enrollment
requirement of 15, the class will be offered. There will not be a
section in eighth grade in 07-08 because Russian was not offered in
seventh grade this year due to low enrollments in the current school
year. The district will continue to explore grant and other sources of
funding to support the program.
PE/Health Requirement—Dr. Hochman noted that the
recommended changes to the PE/Health requirement that were presented at
the last School Committee meeting still stands. Mr. Jackson noted that
given the shrinking choices students have in electives, it is logical
to encourage students to choose PE electives in grades 11 and 12. Mr.
Churchill asked if the PE elective would be able to replace one of the
two directed studies students will be required to take. Mr. Jackson
clarified that all students will still be required to take two directed
studies due to the number of teachers that the High School anticipates
cutting due to budget constraints. At the committee’s request, Mr.
Jackson explained step-by-step how this change will affect students.
Ms. Brighty noted that this is an educational choice that is budget
driven, which is not what we ever want to do. However, current budget
constraints are forcing such decisions. Ms. Ecclestone requested that
the minutes reflect that a school committee vote to approve this
reflects appreciation for Mr. Jackson’s efforts to think creatively to
find ways to support students’ opportunities to have elective choices.
However, it is in no way an endorsement of students being required to
take fewer then four years of PE. Collette Neto, parent, asked if
every student in eleventh and twelfth grade will be required to have a
personal health plan. Mr. Jackson stated that the ideal situation would
be that every student would complete a plan; however he does not
believe the school will be able to deliver on that in 2007-2008. Ms.
Brewer made a motion to approve the change in the health/PE
requirement. The motion was approved unanimously.
Senior Option Proposal—Ms. Ecclestone noted that this
option is a positive one even though it is being implemented due to the
budget constraints. Mr. Jackson stated that this option presents an
opportunity for community leaders and businesses to help the schools
and students, as well as their businesses. He encouraged School
Committee members to spread the word in the community. Ms. Correa Pope
asked if this option will be open to all students. Mr. Jackson stated
that it will be available as a choice for any senior. Mr. Katz made a
motion to approve the Senior Option Proposal. After further discussion,
the motion passed unanimously.
School Choice Recommendations—Dr. Hochman reported that
the recommendation is that the RegionalSchool District continue as a
choice district. The current recommendation is to open 9 slots at the
High School and no slots at the Middle School. If scheduling plans
change, the recommendation for the Middle School may be brought before
the committee again to request slots. Ms. Jorgensen made a motion that
the RegionalSchool District continue as a school choice district in
2007-2008. Mr. Hussin seconded and the motion passed unanimously. Mr.
Churchill made a motion to open 9 choice slots at the High School in
2007-2008. Ms. Ecclestone seconded and the motion passed unanimously.
FY08 Budget Draft #1—Dr. Hochman distributed a packet of
information regarding the Regional budget that includes a list of
cuts. He reviewed the factors that impact the FY08 budget, noting that
the intent is to have the district’s guiding principles continue to
drive the district’s work in the face of budget constraints. A list of
net cuts of $1.4 million has been developed for the Region and $700,000
for Amherst in order to come in at the 1% maximum increase for FY08 in
each district. Mr. Detweiler then reviewed the revenue and
expenditures summary that was included in the packet. Dr. Hochman then
reviewed the summary of cuts and adds currently being recommended based
on numerous planning meetings with school and district administrators.
Mr. Hayes, Middle School Co-Principal, reviewed the cuts and changes
being proposed for the Middle School. Mr. Hussin asked what the
anticipated increase in class size will be. Mr. Hayes said that they
anticipate 24-25 average in classes, with some 22-23 if they have
pull-out students. Discussion continued with Mr. Hayes clarifying how
the schedule will work with the proposed changes. Ms. Ziperstein noted
that there will be some areas of the school programs that will be
affected that are not obvious just by looking at the cuts. She used
the example of the way a team will change by taking the math teachers
off the team. She also noted the loss of what the literacy coach
provides, which includes working with students in classrooms and
providing professional development for faculty members. Kathy
Reckendorf, Middle School teacher, noted that the three teachers on the
team will be able to focus less on students because of the extra work
they will have to do due to cuts. Mr. Jackson then reviewed the full
list of planned cuts at the High School. In discussing the FTE cut in
electives, Mr. Jackson noted that the exact cuts will not be determined
until students have signed up for classes because electives with higher
enrollments will not be cut. Mr. Jackson stated that one High School
administrator will be cut. He noted that this equals a 25% reduction
in the leadership at the High School, which will significantly impact
the ability to lead the school instead of just manage the school. In
discussing athletics, Mr. Jackson noted that the athletic director has
been asked to find a total of $50,000 in cuts. He explained that the
way in which those cuts will be realized is still to be determined, but
could include cutting a whole sport, cutting all third teams, or having
a combination of cuts and increases in fees. Mr. Churchill stated that
he is very impressed with the thought that went into both the Middle
School and High School cuts in order to find benefits in the changes
wherever possible. Dr. Hochman then reviewed the cuts and changes
proposed at the district level and Central Office. Ms. Jorgensen
requested that Dr. Hochman study the possibility of charging the four
towns for transportation for their elementary students. Ms. Brewer
stated that she agreed that it is time to look into that possibility.
Mr. Detweiler distributed the FY08 Base Budget Preparation Document.
C. District Calendar—Dr. Hochman noted that two possible 2007-2008 calendars were presented to the School Committee at the January 23rd
meeting. In addition, the Superintendent’s Planning Council looked at
the possibility of using creative calendar planning to recognize some
savings in areas such as energy. It was decided that no changes can
really be implemented next year; however, the issue will be reviewed
more for the 2008-2009 school year. Ms. Jorgensen made a motion to
accept the Pre-Labor Day calendar for the 2007-2008 school year. Ms.
Ecclestone seconded and the motion passed unanimously.
5. New Business None
6. Reports None
7. Sub-Committee Reports 10:02 p.m.
Dr. Hochman reported briefly on the Budget Coordinating Group’s most recent discussion of the potential override.
8. School Committee Planning 9:59 p.m.
A. Calendar Review—Four Towns Meeting, Saturday, March 10
B. Items for Upcoming Meetings
9. Adjournment 10:10 p.m.
Ms. Brighty noted that the committee will enter executive session
for the purpose of contract negotiations and will not return to open
session. The committee voted by roll call vote to enter executive
session.
Respectfully submitted,
Debbie Westmoreland
Approved 3/5/07
Regular Meeting of the Amherst-Regional School Committee
Tuesday, January 23, 2007 6:30 p.m.
High School Library
Present: Elaine Brighty, Chair Jere Hochman, Superintendent
Tom
Flittie Rob
Detweiler, Dir. of Finance/Operations
Marianne Jorgensen Kathy Mazur, Dir. of Human Resources
Michael
Hussin Wendy Kohler,
Exec. Dir. of Prog. Dev.
Maureen Ecclestone Mark Jackson, High School Principal
Michael Katz
Bill Werhli, High
School Asst. Principal
Sok Kiming Chham (left at 8:40 p.m.) Debbie Westmoreland, Recorder
Andy Churchill (arrived at 9:20 p.m.) Public
Press
Absent: Andy Churchill, Alisa Brewer, Sonia Correa Pope
1. Welcome 7:09 p.m.
A. & B. Call to Order/Agenda Review—Ms. Brighty called the meeting to order at 7:09 p.m. She then reviewed the agenda and welcomed everyone to the meeting.
C. Minutes—Mr. Katz made a motion to approve the minutes of January 9, 2007. Ms. Jorgensen seconded and the motion passed unanimously.
2. Announcements and Public Comments 7:11 p.m.
There were no announcements or public comments.
3. Superintendent’s Update 7:12 p.m.
Dr. Hochman reported that he submitted the districts’ AYP
Improvement Plan to the Department of Education last week. Copies will
be sent to the School Committee. Ms. Brighty noted that Mr. Churchill
attended the MS Partners in Math night and reported that it went very
well and parents were given an opportunity to share their input.
4. Unfinished/Continuing Business 7:15 p.m. for B/9:32 p.m. for A
A. Policy 400.04 Students: Student Records—Ms. Brighty
reviewed this policy which was presented for first read. Mr. Flittie
asked if parents are notified when student’s records are given to other
agencies. Ms. Brighty said parents are notified and that information
is included in all school handbooks. This policy will be brought back
at the next meeting.
B. Budget Meeting #3
Dr. Hochman noted that he has held budget meetings for all faculty,
staff and community members throughout the month of January in order to
get input regarding the FY08 budget. He then reviewed the guiding
principles that the district is following in building the budget. Mr.
Detweiler then distributed and reviewed an outline of the budget
figures based on revenue and expense assumptions for FY08. He noted
that to meet the Finance Committee guideline of a 1% increase, the base
budget will require cuts of $1.4 million.
Update on Budget Assumptions/School Choice—Dr. Hochman
distributed and reviewed the Regional portions of an updated version of
the Meeting 2: Assumptions document, noting that it will be updated
routinely as information regarding the FY08 budget is clarified. He
noted that the detailed list of cuts will be finalized within a week to
10 days. In reviewing the issue of School Choice, Mr. Werhli reported
that he believes that the High School can maintain the same number of
choice students in FY08 as there are this year. That would mean
opening 12 new choice slots for FY08. Dr. Hochman noted that there is
no recommendation at this time regarding School Choice at the Middle
School because Mr. Hayes and Ms. Ziperstein are still reviewing the
configuration of teams and potential effects on class sizes if choice
students are added. Ms. Jorgensen said she wants to make it clear that
the district is accepting choice students because we need the revenue,
not because of a need to fill classes. For example, the district is not
taking exchange students because we do not receive revenue to support
those students.
Course Proposals—Dr. Hochman asked Mr. Werhli and Mr.
Jackson to review the new course proposals for the High School. Mr.
Werhli reviewed the two new course proposals that were included in the
School Committee agenda packet: Chinese AP and MSAN Leadership
Seminar. He noted that the MSAN course is currently being offered
through grant funding from the Commonwealth Corporation. The reason
the proposal is included is so the course can continue if grant funding
ends. Jackie Wolf, community member, asked how students are selected
for this course and what grade level of students can participate. Mr.
Werhli noted that it is mostly juniors and seniors since part of the
course is working with younger students. Currently, students
participating in the seminar are those who have participated in the
MSAN student council. The goal is to add the course to the Program of
Studies so any student can choose it. The course proposals will be
brought back to the School Committee for a vote at the next Regional
meeting. Mr. Werhli then reviewed the proposal to modify the
requirements for PE and Health. He noted that one of the reasons for
changing the requirement is to ease the scheduling constraints that the
current PE and health requirement creates. PE would become an elective
choice at the junior and senior level rather than a requirement. Ms.
Jorgensen said she does not understand how this proposed change will
save money or make it easier for students to take other elective
courses. She feels decreasing the requirement for PE is the wrong
thing to do with the current issues this country faces with regard to
health and wellness. Mr. Werhli noted that one way to ensure that
students might continue to take PE is to look at existing PE classes to
determine how to frame them as attractive elective courses. Mr. Werhli
pointed out that there were no cuts at all in PE last year because of
graduation requirements. Ms. Brighty noted that the impact of the
budget cuts will be students having two required study halls instead of
one. Ms. Ecclestone asked if the HS is considering exempting JV and
Varsity athletes from the PE requirement in order to reduce class
sizes. Mr. Werhli said he can look into that possibility to see how
classes would be affected by such a change. Ms. Brighty stated that it
is critical for people to understand that having students sitting in
study halls is the effect of these cuts. Reverend Clyde Talley,
community member, stated that he would err on the side of caution in
changing the PE requirements because part of having a good education is
having an opportunity to get exercise. PE classes also help students
learn teamwork and cooperation. Reverend Talley also suggested that
corporate sponsorship be looked into in the area of technology. Ms.
Brighty noted that she feels sure Ms. Jorgensen spoke for the entire
committee in expressing her concern about cutting the PE
requirement.
Senior Option Proposal—Mr. Jackson explained the senior
option proposal which was included in the School Committee agenda
packet, noting it is an effort to build on something that is already in
place for a small number of students each year. He stated that there
are a number of ways in which students’ talents can be tapped into, for
example allowing Seniors to work as TAs with particular students or
teachers. The program would be overseen by two people in grant-funded
positions so there would be no cost associated with implementing it.
Ms. Brighty asked if this would be a move toward a community service
requirement or if it would be voluntary. Mr. Jackson said it would
definitely be voluntary. Ms. Brighty asked Ms. Chham her opinion of
this proposal as a student. Ms. Chham stated that she has worked as a
tutor throughout her four years of High School and found it very
rewarding. She said she has no problem with this proposal. Ms.
Jorgensen asked if students will be required to complete a report on
their experience at the end of the trimester. Mr. Werhli stated that
the reality is that the district is looking for ways to give students
meaningful experiences that cost less than offering a class. The
program would not have the same level of requirements as a community
service class. Lee Larcheveque, HS teacher, stated that he has worked
with ALPs students every year. It’s a wonderful experience and he
encouraged the School Committee to support this experience.
Russian—Dr. Hochman asked if the School Committee is
still in support of requiring a minimum enrollment of 15 rather than 10
in order to offer elective courses. Ms. Brighty stated that while the
committee would like to support the lower requirement, budget
constraints will not allow it. Mr. Werhli then reviewed the
enrollments in the Russian program. The proposal would be to have no
Middle School Russian classes and an intermediate and advanced class in
the High School for 07-08. Three students who have completed advanced
classes will need to take a college class. Ms. Jorgensen asked if
students are required to pay to attend classes at AmherstCollege or
UMass. Mr. Werhli explained that students are required to pay for any
classes at UMass. AmherstCollege provides AmherstHigh School with 15
total slots per semester for which students can apply. Mr. Werhli said
he wants to be clear that, with the exception of Russian, enrollments
in world language classes are very solid.
5. New Business 9:17 p.m.
A. District Calendar Drafts—Dr. Hochman noted that the
calendar drafts presented are based on the trimester schedule and the
vacation schedules the committee is used to seeing. APEA and district
administrators are currently reviewing the calendar and providing
input. Dr. Hochman noted, however, that district administrators are
also looking at the calendar for creative ways in which the calendar
might be tweaked to realize budgetary savings. For example, the
proposed calendar has students returning from the winter holiday break
on Wednesday, January 2nd. Research is being done to see if
there would be significant energy savings if the schools were closed
for a full two week break and students returned to school on January 7th.
Other areas are also being looked at such as whether there should be a
March break that coincides with the local colleges. Mr. Hussin asked
when the School Committee needs to vote on the calendar. Dr. Hochman
said it could be brought back for a vote at one of the February
meetings. Mr. Hussin asked if a major shift such as having a March
break instead of February and April would be planned for 2007-2008.
Dr. Hochman said that a change such as that would require a great deal
of input from faculty and community that could not be adequately
gathered in time for the School Committee to vote on next year’s
calendar. That type of change would be researched now for possible
implementation in 2008-2009.
6. Reports 8:28 p.m.
A. Human Resources Update and Affirmative Action Report—Dr.
Hochman noted that every district department has made a presentation
about their work over the past three months. He introduced Kathryn
Mazur, Human Resources Director, who made a brief report on the current
work of the Human Resources department, which includes implementation
of the Kronos software and the mandated collection of EPIMS data. The
report also includes break-downs of students and staff in regular and
special programs. Ms. Brighty thanked Ms. Mazur, noting that she
appreciates the new ways in which the data has been broken down. Mr.
Flittie asked what CORI checks cost the district each year. Ms. Mazur
said the state CORI check is free. The national checks cost $55 per
person. Ms. Brighty asked if the number of substitutes this year
represents a dramatic increase over past years. Ms. Mazur stated that
she has not carefully tracked substitute use by building; however, the
principals all closely monitor the use of substitutes in their
buildings. Ms. Mazur then briefly reviewed the data included in the
Affirmative Action report. She noted that the 63 federal race
categories have been collapsed into eight categories for the purposes
of this report. Ms. Ecclestone stated that she fears that some of the
deep budget cuts will cause the districts to lose some of the faculty
or staff of color that we have worked so hard to attract. Dr. Hochman
stated that there are some impediments that the district must find a
way to overcome in meeting our affirmative action goals. One challenge
is that local teachers who might be recruited from surrounding
districts are reluctant to give up tenured positions to come to Amherst
when they see two years of drastic budget cuts. They see there is a
danger of losing their job to budget cuts in the future. In addition,
the number of candidates of color graduating from the UMass Education
program in the past year was in the single digits, so competition to
woo those candidates is fierce. Ms. Brighty thanked Ms. Mazur for the
report, noting that it is much more thorough than the affirmative
action reports the School Committee received in past years. Joanne
James, Amherst resident, stated that there seems to be a big difference
in the percentage of teachers of color between the buildings. She
asked why the data would be so different. Dr. Hochman stated that the
number of vacancies each school has to fill based on retirements or
attrition impacts the principal’s ability to work on increasing their
staff of color. Jackie Wolf said she wondered how many of the teachers
of color who have been hired are being lost. She stated she believes
it should be taken as an assignment to do an exit interview with every
person who leaves the district to determine why they are leaving. Ms.
Mazur stated said that there were 26 staff of color who left last year,
including 6 teachers, 17 paras, 2 clerical and one custodial. Of
those, she knows that nine moved out of state, one moved to Boston, one
was a temporary assignment, and two retired. Ms. Mazur noted that one
of the Human Resources staff members has developed the unique idea of
inviting pre-practicum students to Amherst as is outlined in the
affirmative action report. Mr. Hussin asked what possibilities exist
with regard to doing exit interviews. Ms. Mazur said that it might be
manageable for the human resources staff to do exit interviews with
only the staff of color. She distributed a sample of the exit
interview form that all departing staff members are asked to complete
voluntarily. Ms. Mazur noted that, of the forms returned in the past
year, the two words most commonly circled as best describing the
district were “friendly” and “supportive.”
B. Program Development Report—Dr. Hochman introduced
Wendy Kohler, Executive Director of Program Development, noting that
her report on the Program Development office will round out all of the
district department reports. Dr. Kohler briefly reviewed the major
tasks and accomplishments currently handled through her department.
Mr. Katz asked about the grants that are decreasing for FY08. Dr.
Kohler said that the decrease in grant funds is a trend that has been
ongoing for several years.
7. Sub-Committee Reports None
8. School Committee Planning 9:34 p.m.
A. Calendar Review—January 30 Town Budget Forum; February 1 Save our Schools Rally sponsored by parents; School walk-throughs in February
B. Items for Upcoming Meetings
9. Adjournment 9:37 p.m.
By roll call vote at 9:37 p.m., the committee voted to enter
executive session for the purpose of contract negotiations. Ms.
Brighty noted that they will not return to open session.
Respectfully submitted,
Debbie Westmoreland
Approved 2/6/07
Regular Joint Meeting of the Amherst, Pelham and Amherst-RegionalSchool Committee
Tuesday, January 9, 2007 6:30 p.m.
High School Library
Present: Elaine Brighty, Chair Jere Hochman, Superintendent
Tom
Flittie Rob
Detweiler, Dir. of Finance & Oper.
Andy Churchill Kathy Mazur, Human Resources Director
Alisa Brewer Public
Michael Katz Press
Tracy Farnham (left at 7:37 p.m.) Debbie Westmoreland, Recorder
Sonia Correa Pope (left at 7:36 p.m.)
Michael Hussin
Marianne Jorgensen
Maureen Ecclestone (arrived at 7:51 p.m.)
1. Welcome 7:44 p.m.
A. & B. Call to Order/Agenda Review—Ms. Brighty
called the meeting to order at 6:30 p.m. By roll call vote, the
committee voted to enter Executive Session for the purpose of contract
negotiations. Ms. Brighty announced that the committee would return to
open session at approximately 7:30 p.m. Ms. Brighty returned the
meeting to order in open session at 7:44 p.m. She then reviewed the
agenda and welcomed everyone to the meeting. Dr. Hochman noted that
the agenda item “Discipline” would not be covered at tonight’s meeting.
C. Minutes—Mr. Hussin made a motion to accept the
minutes of December 12 and December 19 with two corrections to the
minutes of December 12th. The motion passed with Ms. Brewer abstaining.
2. Announcements and Public Comments None
3. Superintendent’s Update 7:42 p.m.
Dr. Hochman reported that he attended the Three Kings Event at the
Middle School and Cabaret at the High School last week, noting that it
is always wonderful to see our children in performances. He then
distributed a letter sent to the Massachusetts Department of Education
from Gus Sayer, South Hadley Superintendent, regarding the proposed
ChineseLanguageCharterSchool. Dr. Hochman also distributed a copy of
the letter from the Director of Hampshire Educational Collaborative
acknowledging receipt of the Districts’ request to withdraw from the
Collaborative for two years. The letter notes that the issue will be
discussed at the Board of Governor’s meeting on Wednesday, January 10th.
Mr. Churchill noted that he will attend that meeting. Dr. Hochman
distributed and reviewed a comprehensive list of budget meetings that
are planned in the upcoming months.
4. Unfinished/Continuing Business 7:55 p.m.
A. Policy 410.20 Students: Field Trips and Overnight Travel—Ms.
Brighty reviewed the changes made to this policy based on the first
reading. Ms. Ecclestone made a motion to accept the policy as written.
Mr. Hussin seconded and the motion passed unanimously.
B. Budget Meeting #2: Assumptions and Variables—Dr.
Hochman distributed the budget meeting two package “Assumptions and
Variables.” He noted that this document will be updated on a regular
basis throughout the budget process as information becomes available.
Mr. Detweiler then reviewed the revenue and expense assumptions
portions of the document, noting particularly that there had been hope
that Chapter 70 aid would increase by 3% with a new Governor coming
in. Now that Governor Patrick has found the state is facing a $1
billion deficit, the assumption is that the increase will only be
approximately 1% or less. With regard to food services, Mr. Hussin
asked if there would be changes in the numbers if the district did not
renew its contract with Chartwells. Mr. Detweiler said that there
would need to be supplementary funds even if food services were handled
in-district. Dr. Hochman reviewed the facilities and staffing portion
of the document. Ms. Brewer asked that it be noted in the packet that
FY07 money is already earmarked for the Amherst Elementary Schools
demographic study so people will understand that this is not part of
the FY08 budget. Dr. Hochman reviewed the class size assumptions for
the FY08 budget, explaining the effects that cutting FTEs of teachers
will have on class size. Mr. Churchill asked if the district would
want to consider requiring parents to purchase their own supplies. Ms.
Ecclestone stated that it is illegal to require students to purchase
textbooks; however, donations can be requested. Ms. Brewer noted that
at the elementary level the district provides all supplies unlike some
local communities. She stated that having parents provide supplies
will have a larger impact on the Amherst budget than on the Regional
budget. Ms. Brighty thanked Dr. Hochman for providing this in-depth
information. She asked school committee members to bring this
document, as well as the budget meeting one document “Data and
Direction,” to serve as reference materials at all meetings throughout
the budget process.
C. Discipline—This item was tabled until a future meeting.
5. New Business 8:36 p.m.
A. AYP Improvement Plan—In addition to the information
provided in the School Committee agenda packet, Dr. Hochman distributed
copies of the district MCAS Improvement Plan form and the Individual
Student Success form. He noted that he will be submitting our district
plan to the state DOE next week. Dr. Hochman then reviewed the
overview of what the district and individual schools are doing to
address AYP issues. He noted that a formative assessment program,
StudyIsland, has been selected for immediate piloting at Crocker Farm.
Ms. Ecclestone asked who is writing the individual success plans at the
Middle School and High School. Dr. Hochman said it is being done by the
teams in conjunction with support teachers at the Middle School. He is
unsure of how the High School is writing the plans; however, individual
schools are finding the best way to handle writing the plans in their
schools. Ms. Brighty asked if the tutoring being provided is internal
or external. Dr. Hochman reported that both are being provided. As
part of the Title I requirements, targeted students (those who scored
NI or W on the MCAS) must be provided with tutoring from one of the DOE
approved providers. Ms. Brighty thanked Dr. Hochman for providing this
information, noting that it helps her understand the scope of what is
required.
B. High School Handbook Approval—Ms. Ecclestone
distributed a copy of a legal opinion from the DOE stating that School
Councils approve policies not School Committees. Ms. Brighty pointed
out that the dilemma is that our district has a policy requiring the
School Committee to approve the Middle School and High School
Handbooks. Ms. Ecclestone proposed tabling this item. Ms. Jorgensen
proposed bringing the policy before the next meeting to be changed.
Dr. Hochman noted that whatever way the School Committee votes to
review handbooks, it would be more helpful for the review to be done in
the spring before the handbooks are updated and printed rather than in
the fall. Mr. Churchill asked if a policy can be developed regarding
allergies if one does not already exist.
C. Parking Lot Lights—Ms. Brighty noted that Mr. Flittie
requested that this item be on the agenda. Mr. Flittie stated that he
really wants to encourage the School Committee to reconsider the idea
of increasing the parking fees because those funds can be saved in a
reserve fund to cover expenses such as repaving the parking lot. He
thought that if enough funds can be saved, the district could consider
installing solar panel lighting in the future.
6. Reports None
7. Sub-Committee Reports 9:17 p.m.
A. BCG Report—Ms. Brighty noted that the BCG group is
hosting a public information session on January 30 from 7:00-9:00 at
Town Hall. Preliminary town budgets will be out at that time. The BCG
plan is to have override documents out by January 22nd. BCG will meet again on January 24th.
Mr. Flittie noted that Ellen Story and Stan Rosenberg have been invited
to attend the public information session on January 30th.
8. School Committee Planning None
A. Calendar Review—
B. Items for Upcoming Meetings
9. Adjournment 9:33 p.m.
Ms. Ecclestone made a motion to adjourn at 9:33 p.m. Mr. Hussin seconded and the motion passed unanimously.
Respectfully submitted,
Debbie Westmoreland
Approved 2/6/07
Budget Presentation and Regular Meeting of the Regional School Committee
Tuesday, December 19, 2006, 6:30 p.m.
High School Library
Present: Elaine Brighty, Chair Jere Hochman, Superintendent
Tom Flittie Mark Jackson, HS Principal
Andy Churchill Nick Yaffe, MM Principal
Alisa Brewer Mark Prince, WW Principal
Maureen Ecclestone (arrived at 7:30) Public
Michael Katz (arrived at 7:42) Press
Debbie Westmoreland, Recorder
Absent: Marianne Jorgensen, Sonia Correa Pope, Michael Hussen
1. Welcome 7:41 p.m.
The regular meeting of the Regional School Committee was preceded by a one-hour budget process presentation by Dr. Hochman.
A. & B. Call to Order/Agenda Review—Ms. Brighty called the meeting to order at 7:41 p.m. She then reviewed the agenda and welcomed everyone to the meeting.
C. Minutes—None
2. Announcements and Public Comments None
3. Superintendent’s Update 7:42 p.m.
Dr. Hochman reported that approximately 225 toys were collected at
the High School to be delivered to one of the elementary schools for
wrapping and holiday delivery to local children. He then reported that
the letter has been sent to Hampshire Educational Collaborative
requesting a two-year leave from the Collaborative. The letter also
notes that if a two-year leave is not possible, the district is
withdrawing membership completely. Dr. Hochman also noted that the
contract with NESDEC for a Demographic Study of the Amherst Elementary
Schools is forthcoming in the next two weeks. Dr. Hochman reported
that the district All-Call system is in place, and the first test call
was made to families last Thursday with a 92% successful call rate.
Information collected regarding the reason for bad calls will allow the
schools to clean up incorrect phone numbers in the district database.
Dr. Hochman also reported that he made a statement regarding the
proposed CharterSchool at the Charter School Hearing last Wednesday
night in Springfield. Ms. Brighty noted that she also made a
statement, which is available for those who want a copy. Larry Kelly
requested and received a copy of Ms. Brighty’s statement and Dr.
Hochman said he will email a copy of his statement to Mr. Kelly.
4. Unfinished/Continuing Business None
5. New Business None
6. Reports 7:47 p.m.
A. Operations and Facilities—Dr. Hochman introduced Ron
Bohonowicz, Director of Operations and Facilities. He noted that Mr.
Bohonowicz serves in this role for both the Schools (80%) and the Town
of Amherst (20%). Mr. Bohonowicz reviewed the information presented in
the School Committee agenda packet, including a report on major work
projects that have been completed in each of the district buildings
since he began work in July. Ms. Ecclestone asked what Mr. Bohonowicz
believes is the biggest change he has made in his department since he
joined the district. Mr. Bohonowicz stated that it is the analysis of
data he and his staff are doing. He is training members of his staff
to do analysis of all areas of their work in order to determine
patterns in an effort to improve efficiencies and save money wherever
possible. Mr. Churchill said it is great to have the information Mr.
Bohonowicz has provided. He asked if it would make a difference in the
budget if the distance-from-school requirement for students to receive
transportation was changed. Mr. Bohonowicz said that it would depend
on the number of students on the routes and whether any additional
buses would have to be added to accommodate them. Mr. Flittie asked if
we are able to combine materials purchases with the Town since Mr.
Bohonowicz works for both. Mr. Bohonowicz explained that at this time
they cannot be combined; however, his goal is to get to the point that
the Town and Schools can get combined bids and quotes in order to save
money by purchasing in quantity.
Information Systems—Dr. Hochman introduced Jeff Comenitz,
Director of Information Systems. Mr. Comenitz began by reviewing the
information that was presented to the School Committee in the agenda
packet, including an overview of recent accomplishments of the
Information Systems department. In particular he explained the Data
Warehouse that Amherst and other Districts have been working with DOE
for the past three years to implement. This data warehouse will allow
districts to analyze data in-depth and easily share data with other
districts when students move within the state. Mr. Comenitz noted that
the Data Warehouse will be unveiled to state Superintendents tomorrow.
Mr. Flittie asked if there are security measures in place to ensure
that hackers cannot get into the district’s network to steal
information. Mr. Comenitz said that while you can never have 100%
assurance that the system cannot be hacked, the district has several
security measures in place. One measure is having a limited number of
contact points for our network with the Internet. Ms. Brewer asked Mr.
Comenitz if he could give the committee some ideas of items that will
be needed in technology that are not in the capital plan or the current
budget. Mr. Comenitz said he is working on details now, but he knows
there are some extended warranties and software programs that were not
anticipated. In addition, the purchase of equipment has increased over
the years and the ability for limited staff to maintain that equipment
has gone down. Therefore, some requests to restore cuts from prior
years may be needed. Ms. Ecclestone asked if requests for technology
needs in the budget are included in the budget of the department
needing the equipment or in the Information Systems budget. Mr.
Comenitz said he is currently discussing that issue with Rob Detweiler,
Director of Finance. Ms. Ecclestone stated that she believes it is
important for people to understand where those funds are included in
the budget as the process continues. Mr. Churchill asked for a brief
description of the functions of Powerschool and Kronos. Mr. Comenitz
explained that Powerschool is the authoritative student information
database and Kronos is the new Human Resources authoritative employee
database that is currently being implemented. Mr. Churchill asked if
the Information Systems department will need to evolve to handle more
data analysis since the data warehouse will be coming online. Mr.
Comenitz noted that Funmi Agbebi is a data analyst who was hired in his
department about a year ago. She and others in Information Systems
will be working on cross-training with other departments to enable
people to run their own reports. Ms. Brighty stated that it is amazing
to see so many things come to pass that were discussed five years ago.
She thanked Mr. Comenitz and Mr. Bohonowitz for coming and for their
very useful reports.
7. Sub-Committee Reports 8:40 p.m.
Ms. Brewer asked if there is any new information from the BCG group
and when the JCPC group is meeting. Ms. Brighty said BCG will be
meeting tomorrow so information will be available at the next meeting.
The next JCPC meeting is January 18, 2007.
8. School Committee Planning None
A. Calendar Review—Ms. Brewer asked that the January
budget meeting dates be sent to people prior to the holiday. Dr.
Hochman said the dates were sent out last week, but will be sent again
because the Middle School and High School budget meetings will now be
separate. In addition, several negotiation sessions have been
scheduled.
B. Items for Upcoming Meetings
9. Adjournment 8:47 p.m.
Ms. Ecclestone made a motion to adjourn at 8:47 p.m. Mr. Churchill seconded and the motion passed unanimously.
Respectfully submitted,
Debbie Westmoreland
Approved 1/9/2007
Regular JOINT Meeting of the Amherst and Regional School Committees
Tuesday, December 12, 2006, 6:30 p.m.
High School Library
Present: Elaine Brighty, Regional Chair Jere Hochman, Superintendent
Andy Churchill, Amherst
Chair Rob Detweiler, Dir. of Fin. &
Oper.
Tom
Flittie Wendy
Kohler, Exec. Dir. of Program Dev.
Maureen Ecclestone (left at 8:45 p.m.) Nick Yaffe, MM Principal
Marianne Jorgensen Paul Wiley, CF Principal
Sonia Correa Pope Mark Prince, WW Principal
Michael Hussin Press
Sok Kimeng Chham (left at 8:55 p.m.) Debbie Westmoreland, Recorder
Absent: Michael Katz, Alisa Brewer
1. Welcome 6:30 p.m./7:04 p.m.
A. & B. Call to Order/Agenda Review—At 6:30 p.m.,
Ms. Brighty called the meeting of the Regional School Committee to
order and Mr. Churchill called the Amherst School Committee to order.
The committees voted unanimously by roll call vote to go into Executive
Session for the purpose of contract negotiations. Ms. Brighty noted
that the Committee will return to open session at approximately 7:30
p.m. The committees returned to open session at 7:37 p.m. Ms. Brighty
introduced and welcomed Sok Kimeng Chham, student representative to the
Regional School Committee. She then reviewed the agendas.
C. Minutes—Ms. Jorgensen made a motion to approve the
Regional minutes of November 21, 2006. Mr. Hussin seconded and the
motion passed unanimously. Mr. Flittie made a motion to approve the
Amherst minutes of November 14, 2006. Ms. Brighty seconded and the
motion passed unanimously.
2. Announcements and Public Comments None
3. Superintendent’s Update 7:45 p.m.
A. Incident of November 28, 2006—Dr. Hochman reported
that communications have continued regarding the arrest of a High
School employee for an incident outside of school. He noted that he
published the statement he made to parents at the community meeting on
Learning at ARPS and the district Website. Mr. Hussin stated that he
appreciates how this incident was handled, noting that the
collaboration between the superintendent’s office, faculty and police
was very well done. He said that he hopes that ways of fostering the
kind of communication that will allow students and faculty to feel safe
in reporting concerns will continue to be addressed. Ms. Jorgensen
stated that she knows that the School Committee supports the kind of
communication Dr. Hochman is implementing. Dr. Hochman noted that the
district has contracted with ConnectEd for a reverse 911 calling system
which will allow the district to communicate via phone and email with
all parents through one phone call. A test of the email system was done
today for all High School students and an all-call phone test will be
done for all schools on Friday at 10:00 a.m.
B. Fall Sports—Dr. Hochman briefly reviewed some of the
team and individual accomplishments from the fall sports season. He
stated that Karen Keough-Huff, Athletic Director, asked him to
particularly note the sportsmanship awards that were received.
C. Summer School—Wendy Kohler gave a brief overview of
the Regional summer school program, acknowledging the excellent work of
Summer School Director Ben Sears. She noted that it is important to
remember in the budget process that grant funds have been greatly
reduced—from $80,000 when the program was first put in place to $12,500
for the upcoming year—for the summer school program. In addition,
money collected through tuition since the program has been in place has
been depleted significantly enough that the program cannot be sustained
with those funds and the small amount included in the Regional budget.
She asked that the committee keep the program in mind during the budget
planning process.
D. Special Education Survey—Dr. Hochman noted that the
Department of Education has mailed the parents/guardians of all special
education students throughout the state a survey regarding special
education services in their district. DOE will be compiling the
results and sharing the data with state districts.
E. Memorandum of Understanding—Dr. Hochman noted that we
are working to enter into a memorandum of understanding with the
district attorney’s office to develop a legal and formal way to share
information relevant to the schools. The districts’ legal counsel is
reviewing the memorandum in order to assure the wording is acceptable
before we enter into it.
F. Demographic Study—Dr. Hochman noted that we are close
to reaching an agreement with NESDEC for the demographic study of the
Amherst schools. As soon as some minor points are finalized, the
contract will be signed and the study can be completed within
approximately two months.
G. MCAS Update—Dr. Hochman reported on the MCAS/AYP work that was done by grade K-8 teachers on the December 1st
curriculum day. He noted that principals are working directly with
their faculties on these issues and he met this morning with Joan
Wickman, Leverett and Shutesbury Superintendent, to begin coordinating
curriculum work with those schools. Mr. Churchill noted that he
attended the Crocker Farm MCAS forum last week and learned a great deal
about the work being done and challenges faced at the school. He noted
that there are significant equity issues at Crocker Farm that need to
be looked at as a district.
H. Charter School Public Comment Process—Dr. Hochman
distributed and reviewed a draft of a statement he has prepared to
present at the public hearing tomorrow regarding the approval of the
proposed ChineseImmersionCharterSchool. He noted that if the School
Committees wish to submit a letter regarding the CharterSchool, the
deadline is January 2nd. Mr. Hussin noted that he will be
attending the public comment hearing tomorrow night, as well. Ms.
Correa Pope stated that she appreciates the comments acknowledging that
Dr. Hochman and the School Committee do not have a blanket disagreement
with charter schools since there are situations in which students need
another choice. Ms. Ecclestone made a motion to support the draft
letter presented by Dr. Hochman. Ms. Jorgensen seconded. Mr.
Churchill noted that on one hand he likes the idea of parent choice,
but on the other hand he has an issue with the way the charter school
is funded and the less diverse student population it is likely to
draw. He stated that he would have less issue with the charter school
if the method of funding were changed. Ms. Jorgensen pointed out that
the Amherst district will be providing the same sort of program through
the FLAP grant funds. Mr. Hussin stated that at this point the funding
and the charter schools are so merged it’s hard to separate them out.
Ms. Brighty pointed out that part of the dilemma for the school
committee is that the parents proposing the CharterSchool are members
of our district and we don’t want to lose them because their children
are the students who would be most interested in the FLAP grant
program. Ms. Brighty called for a vote and the motion passed with two
abstentions.
4. Unfinished/Continuing Business 9:00 PM
A. Policies for Approval (AmherstSchool Committee)—Mr.
Flittie made a motion to approve the following policies as a block.
Ms. Correa Pope seconded and the motion passed unanimously.
Policy 410.02 Enrollment: Entrance Age
Policy 410.18 Students: Bullying
Policy 420.07 Acceptable Use Network Policy
Policy 420.08 Students: Physical Restraint
Policies for Second Reading (RegionalSchool Committee)—
Policy 120.09 Community: Public Complaints about Personnel—Ms.
Brighty reviewed the changes made to this policy as a result of
discussion after the first reading. Ms. Jorgensen asked if this policy
should be looked at any differently in light of recent events at the
High School. Mr. Hussin noted that a system needs to be put in place
to educate students and parents on how to follow up on these issues.
Dr. Hochman stated that Mr. Jackson is considering the need to address
this issue very specifically at ninth grade orientation. Additionally,
these guidelines need to be clear and specific in student handbooks.
Ms. Jorgensen said that while she supports protecting employees from
unfounded complaints, she wants this policy to show that we are here to
protect students. After further discussion, it was decided to review
this policy and bring it back at a future meeting.
Policy 230.10 Prohibition Against Firearms— Ms. Brighty
noted that no changes were made to this policy as a result of
discussion after the first reading. Mr. Churchill made a motion to
approve this policy as written. Ms. Jorgensen seconded and the motion
passed unanimously.
Policy 400.14 Students: Tobacco Use— Ms. Brighty reviewed
the changes made to this policy as a result of discussion after the
first reading. Mr. Flittie made a motion to pass this motion as
written. Ms. Correa Pope seconded and the motion passed unanimously.
Policy 700.06 Staff: Tobacco Use— Ms. Brighty reviewed
the changes made to this policy as a result of discussion after the
first reading. Mr. Flittie made a motion to approve this policy as
written. Ms. Correa Pope seconded and the motion passed unanimously.
Policy 410.09 Pregnant Students— Ms. Brighty reviewed the
changes made to this policy as a result of discussion after the first
reading. After brief discussion, Mr. Flittie made a motion to approve
this policy as written. Ms. Correa Pope seconded and the motion passed
unanimously.
B. HEC Update—Dr. Hochman reported on the follow-up
meeting he and Andy Churchill had with Joan Schuman, Executive
Director, and Bill Erickson from HEC. He noted that at this time he is
not prepared to change his recommendation to take a two year hiatus
from HEC with the option to withdraw the leave if the School Committee
chooses to. Mr. Churchill stated that he and Dr. Hochman went into the
meeting optimistically but felt that the Director’s comments were more
focused on the benefit our districts’ membership can provide to HEC
rather than the benefit HEC can provide to the district. Dr. Hochman
said that at this stage he plans to submit the resignation letter,
although he will continue to attend steering committee meetings as
possible for the remainder of the year.
5. New Business 8:27 p.m./p.m. (A)
A. Reduction in Staff Notices—Dr. Hochman noted that, in
order to meet the contractual notification deadline, reduction in staff
notices must be distributed to all employees in anticipation of layoffs
due to the budget situation.
B. (Moved to Superintendent’s Update Section)
C. Budget Meeting #1—Data and Demographics—Dr. Hochman
noted that the month of December will be used to raise awareness of the
budget process. January will be filled with meetings to gather input
from faculty, staff, administrators, parents and the public. He will
be also be doing presentations on ACTV. Dr. Hochman noted that the
Amherst Budget Coordinating Group has been and will continue to meet to
plan coordination of the budget process between all town departments
and to look at the idea of an override. He then distributed and
reviewed a packet of information regarding the budget process and
assumptions that are being made during the process. He explained that
deep cuts may be required to the base budget in order to meet the
finance committee guidelines for a budget increase. For example, The
Amherst Finance Committee has given a guideline of a 1% increase.
Known increases in salaries, energy costs, insurance cost, etc. will
already bring the budgets significantly above that level. After Dr.
Hochman’s presentation, Mr. Detweiler briefly reviewed the data
contained in the packet “Budget Meeting #1—Data and Demographics.” Ms.
Brighty thanked Mr. Detweiler for the packet and stated that having
this data compiled is a big help in the budget planning process. Mr.
Flittie asked how much room there is in other schools to deal with the
space problem at Marks Meadow. Dr. Hochman noted that there is no
space utilization report and that is something that should be included
in this packet. He said he will work on getting that information. Mr.
Churchill commented on the number of students on free and reduced lunch
and the need for support for these students. Ms. Brighty noted that
the numbers at Crocker Farm point to the glaring inequities at Crocker
Farm that need to be addressed. She also noted that she appreciates
that the budget process is starting with the worst-case scenario so
people will understand from the start what the financial picture looks
like. Dr. Hochman noted that this budget packet and additional budget
information will be posted on the district website starting tomorrow.
He also noted that the Regional School Committee will begin at 7:30
p.m. next Tuesday, December 19.
D. Gift Acceptance—Ms. Jorgensen made a motion to accept
the generous gift from School Board member Tom Flittie of $250 worth of
hardware and fasteners to the RegionalSchool District. Mr. Churchill
seconded and the motion passed with Mr. Flittie abstaining.
6. Reports None
7. Sub-Committee Reports 7:05 p.m.
A. Amherst Master Plan—In the absence of Ms. Brewer due to a family emergency, this report was tabled.
School Committee Planning None
A. Calendar Review
B. Items for Upcoming Meetings
8. Adjournment 10:04 p.m.
Mr. Flittie made a motion to adjourn at 10:04 p.m. Ms. Jorgensen seconded and the motion passed unanimously.
Respectfully submitted,
Debbie Westmoreland
Approved 1/9/2007
Regular Meeting of the RegionalSchool Committee
Tuesday, November 21, 2006, 7:30 p.m.
High School Library
Present: Elaine Brighty, Chair Jere Hochman, Superintendent
Tom
Flittie Rob
Detweiler, Dir. of Finance & Oper.
Andy Churchill Wendy Kohler, Exec. Dir. of Prog. Dev.
Marianne Jorgensen Mike Hayes, MS Co-Principal
Alisa Brewer Public
Michael Katz (arrived at 7:36 p.m.) Press
Michael Hussin (arrived at 7:37 p.m.) Debbie Westmoreland, Recorder
Maureen Ecclestone (arrived at 7:51 p.m.)
Absent: Sonia Correa Pope
1. Welcome 7:31 p.m.
A. & B. Call to Order/Agenda Review—Ms. Brighty called the meeting to order at 7:31 p.m. She then reviewed the agenda and welcomed everyone to the meeting.
C. Minutes—Mr. Churchill made a
motion to approve the minutes of November 7, 2006. Mr. Flittie
seconded and the motion passed with one abstention.
2. Announcements and Public Comments None
3. Superintendent’s Update 7:35 p.m./10:03 p.m.
A. Contracts & Handbooks—Dr.
Hochman noted that he distributed copies of the High School Handbook,
which has been distributed to all High School students, to members of
the School Committee. He also reported that he distributed copies of
the current contract with each of the three units for the School
Committee to review prior to the beginning of negotiations. Ms.
Brighty noted that School Committee members need to review the High
School and Middle School Handbooks prior to the December 19th
meeting because a vote of approval is required. She also asked members
to review the contracts and make notes of anything they would like to
have reviewed at the Executive Session on December 5th. Ms.
Brewer asked that School Committee members be provided with a list of
policies that should be included in the Handbooks so they will know
what to review.
B. High School Update—Dr. Hochman
updated the School Committee on follow-up measures in response to the
incident at the High School last Thursday. Mr. Jackson held an update
meeting for interested faculty on Friday. Ms. Jorgensen asked Dr.
Hochman to convey to Mr. Jackson that she has received a lot of very
positive feedback about the way in which he handled the incident. Mr.
Hussin said he also wanted to express appreciation to the police and
Mr. Jackson. His daughter reported that she felt very safe throughout
the day of the incident and the police presence and actions of all the
adults added to that feeling of safety. Ms. Brighty thanked Dr.
Hochman for being in constant contact throughout the incident even
though he was attending a national Superintendent’s Conference on the
West Coast. With regard to the math presentation, Ms. Brewer asked Dr.
Hochman to encourage Mr. Hayes and Ms. Ziperstein to establish an
avenue for parent feedback at the math forum in order to facilitate
continuing communication.
4. Unfinished/Continuing Business 7:42 p.m. (C)/9:20 p.m. (A, B & D)
A. Policies for Approval—
Policy 120.09 Public Complaints about Personnel—Ms.
Brighty reviewed the changes made to this policy based on comments at
the first reading. After discussion, several changes were suggested so
this policy will be brought back for a vote at a future meeting.
Policy 420.08 Physical Restraint Policy—
Ms. Brighty reviewed the changes made to this policy based on comments
at the first reading. Mr. Flittie made a motion to approve the policy
as written. Ms. Brewer seconded and the motion passed unanimously.
B. Policies for First Review—
Policy 230.10 Prohibition Against Firearms —Ms. Brighty noted that this policy follows state law wording exactly.
Policy 400.14 Students: Tobacco Use—Ms.
Brighty explained that the National School Board Association recommends
having a separate tobacco policy for staff and students simply to make
it easier to reference the sections. Ms. Ecclestone asked if there is
any regulation against students possessing tobacco on school grounds.
Dr. Hochman noted that the High School Handbook prohibits possession.
This will be added to the policy as well.
Policy 700.06 Staff: Tobacco Use— Ms. Brighty noted that this policy is required to comply with law.
Policy 410.09 Pregnant Students—Ms.
Brighty noted that the current policy dates back to 1983 and the edited
policy is more inline with other recent pregnant student policies.
After discussion, it was decided that a reference to parent involvement
needs to be added.
Policy 410.20 Field Trips—Ms. Brighty
reviewed this policy and the reason for the changes to the current
policy. She asked that comments and suggestions for this policy be
emailed to both Wendy Kohler and herself. Dr. Kohler will review it
again with principals after School Committee input is incorporated.
C. Budget—FY07 First Quarter Reconciliation—Ms.
Brighty introduced Rob Detweiler, Director of Finance and Operations,
who distributed and reviewed an FY07 November Budget Reconciliation.
Mr. Detweiler noted that an area of the budget that bears watching at
this time is a 12% increase in insurance premiums that will be
effective January 1, 2007. After brief discussion, Ms. Brighty thanked
Mr. Detweiler and expressed the committee’s appreciation for receiving
these reports on a regular basis.
D. Hampshire Educational Collaborative—Dr.
Hochman distributed information that was presented at the HEC Governing
Board/Steering Committee meeting. He noted that the Collaborative
proposal is to reduce member dues to $2.50 per student, which cuts the
current dues in half. Mr. Churchill noted that some of the other
superintendents at the meeting were discussing benefits of membership,
such as having a level of expertise for low-incidence needs. That is
not a real benefit for APRS because the districts have actually saved
money by creating programs in house for many of these needs. Mr.
Churchill also noted that because HEC rents a classroom from our
district for $5,000 per year, it essentially reduces the net-cost of
membership to $3,500 for the Region. Mr. Katz asked what will happen
to students who are currently enrolled in HEC programs if the district
withdraws membership. Dr. Hochman noted that students can stay in those
programs whether the district is a member or not. He will find out if
there will be a cost savings to maintain membership at the new lower
rate if students who are currently in HEC programs stay in those
programs. Dr. Hochman noted that at this stage he can support
maintaining membership for two years as long as the rates remain low
and HEC continues to be responsive to our concerns. Mr. Hussin asked
what the benefit would be to spending even $3,500 for membership in
HEC. Mr. Churchill stated that dues are paid for membership in many
organizations such as MASC. Ms. Jorgensen stated that she does not see
any benefit if maintaining membership in HEC. Ms. Brewer stated that
in the current budgetary climate she would prefer to have discretion to
use the funds on professional development. Dr. Hochman stated that
there is value in being a member of a good collaborative and the
potential is enormous. There would need to be a two-way effort if the
district maintains membership, and the district will need to push for
cost-effective delivery on our needs.
5. New Business None
6. Reports 7:46 p.m.
A. Curriculum Update—Dr. Hochman
introduced Wendy Kohler, Executive Director of Program Development, who
is overseeing work being done in curriculum this year. He reminded the
committee that curriculum work is being done with a K-12 focus, rather
than by district, for the first time. Dr. Kohler reported on this
year’s curriculum work, noting that the focus is on completing K-12
curriculum guides in the four major curriculum areas of Mathematics,
English/Language Arts, Science and Social Studies. The projected
timeline for completion of the guides is: Mathematics by December 2006,
English/Language Arts by March 2007, Science by April 2007 and Social
Studies by Fall 2007. She then reviewed the table of contents of
information that will be included in each guide. Ms. Brewer asked how
parents and community members will provide input in the curriculum
guide development. Dr. Hochman reported that data gathering includes
reviewing national standards, state frameworks, current needs surveys
and focus groups, and review of data. Dr. Hochman noted that he chose
to have work begin on the guides, and that survey and focus group
information will be solicited as the work goes forward. Mr. Flittie
asked if the survey and focus group input will be gathered once the
curriculum guides are close to completion. Dr. Hochman explained that
such input will come later in the process, but it will not just be a
review of a finished document. The curriculum guides will be continual
works in progress and input will be used to make adjustments as
needed. Mr. Flittie asked if parents will be able to get copies of the
guides. Dr. Kohler stated that the guides will be published on the
district website.
B. Mathematics Update—Dr. Hochman
introduced Mike Hayes, Middle School Co-Principal, who will present an
overview of the mathematics program at the Regional level. Ms. Brighty
reviewed the guidelines for members of the audience who wish to speak
or ask questions at the meeting. She asked that all questions be held
until the end of the report. Dr. Kohler reviewed content samples and
layout of the K-12 Math Curriculum Guide. Mr. Hayes then presented an
overview of the Middle School math curriculum. He noted that there
will be a separate accelerated class in eighth grade math beginning in
the second trimester. The reason for this class is that the regular
curriculum and the accelerated extensions become too distinct in eighth
grade to continue as a combined class. Mr. Hayes reported that the
rationale for the current math program is to allow students to reach
their highest math potential. He explained that seventh grade students
enter the Middle School with a wide variety of knowledge backgrounds.
Research shows that students who normally struggle and would end up in
the low track do much better under this type of system. At this time,
he noted that 10% of students choose not to take extensions at all and
45% of students are taking the extensions for credit. Mr. Hayes
reviewed what is in place for students who need extra academic support
in math. He also explained what is being done to evaluate the math
curriculum including looking at student data, classroom observations by
the co-principals, talking with parents, student end-of-unit
reflections regarding challenge and support, and student interviews
regarding their math experience. Mr. Hayes then reviewed the National
Council of Teachers of Mathematics (NCTM) Focal Points that were
recently published. The idea behind the focal points is to define the
most important concepts on which to focus in-depth at each grade
level. Mr. Hayes reported that following the NCTM and State Standards
does not mean moving away from teaching skills. Instead, there should
be a balance of teaching skills as well as in-depth math concepts. Mr.
Hussin asked if there is any data about student performance other than
MCAS scores. Dr. Kohler explained that at both the Middle School and
High School students take a common final. For example, all students in
Honors Algebra take the same final exam. Dr. Hochman noted that the
focus on the December 1st curriculum day will be math
curriculum across the K-8 continuum. Ms. Jorgensen asked how the
decision will be made regarding which students will move into the
accelerated 8th grade math class. Mr. Hayes explained that
since the class is beginning after the first trimester there is both a
curricular and structural component to the decision. Right now, the
eighth grade teachers are making the initial decision with input from
students’ seventh grade teachers. Ms. Jorgensen encouraged Mr. Hayes to
begin the separate eighth grade math class at the beginning of the year
in the future. Mr. Churchill asked how parents and students are
assisted in making the decision about whether to take the extensions or
not. Mr. Hayes explained the process. Mr. Flittie asked if there are
opportunities for students to reconsider their decision about whether
to take the extensions or not. Mr. Hayes explained that students can
change their decision at any point in the year. Ms. Brewer stated that
it is very important to track data regarding the 10% of students who
have chosen not to try extensions at all in order to determine if there
are any patterns. Arnie Alper, Parent, stated that there are a number
of parents in attendance who have questions about what is being done in
math at the Middle School. He asked if it is appropriate in this venue
to request a forum within the next few weeks. Dr. Hochman said it is
appropriate. He will talk with Mr. Hayes and Ms. Ziperstein about the
best way to set up the forum. Parents will hear from him and Dr.
Kohler about the curricular piece. He also encouraged parents to
contact their child’s teacher at any time if they have questions.
Peggy Shannon, MS Parent, asked for clarification regarding the number
of students who have said they don’t do extensions because their
friends aren’t doing them. Mr. Hayes clarified that ten students have
been interviewed to date and two of them reported this as an issue.
Matthew Sadoff, MS Parent, stated that his child reported to him that
she is frustrated because the extensions are being done at the end of
the class period and there is not time for them to be taught. Mr.
Churchill asked if there is a requirement about when and how extensions
are taught. Mr. Hayes reported that extensions are supposed to be a
piece of the classroom work, the homework and the whole program. He
noted that since some parents have reported that their children say the
extensions are only being done as homework, he and Ms. Ziperstein are
investigating the issue. Eva Rosen, MS Parent, stated that she feels
it is a great thing that the curriculum is being aligned K-12. She
feels, however, that making accelerated students sit through a full
trimester when they are bored by the curriculum is not acceptable. Mr.
Hussin stated that he feels that a forum is essential in this model
since communication seems to be an issue. Dr. Hochman thanked Mr.
Hayes and Dr. Kohler for their presentation. He noted that completing
K-12 curriculum guides in four major curriculum areas by next August is
an extremely ambitious task. Curriculum work is a continuous cycle and
input will be solicited at various times throughout the cycle. Ms.
Brighty thanked the parents for coming and for their comments.
7. Sub-Committee Reports 9:57 p.m.
Ms. Brighty noted that the BCG charged the
Amherst Finance Committee to look at the pros and cons of an override
now. Dr. Hochman noted that we have begun to build the budget as a
pure level-services budget. There will be three sections to the back
of the budget including things that need to be added, things that can
be cut in a tier approach, and things that may be restructured. Dr.
Hochman noted that he has names and is ready to invite people to serve
on the Budget Advisory Committee.
School Committee Planning None
A. Calendar Review
B. Items for Upcoming Meetings
8. Adjournment 10:09 p.m.
Mr. Flittie made a motion to adjourn at 10:09 p.m. Mr. Churhill seconded and the motion passed unanimously.
Respectfully submitted,
Approved 12/12/06 Debbie Westmoreland
Regular Meeting of the RegionalSchool Committee
Tuesday, November 7, 2006, 7:00 p.m.
High School Library
Present: Elaine Brighty, Chair Jere Hochman, Superintendent
Tom
Flittie Rob
Detweiler, Dir. of Finance & Oper.
Andy
Churchill Rebecca
Trietley, Dir. of Food Services
Maureen Ecclestone (arrived at 7:18 p.m.) Alvin Morton, SS Administrator
Alisa Brewer (arrived at 7:07 p.m.) Jeanne White, SS Administrator
Sonia Correa Pope David Slovin, SS Administrator
Michael Hussin JoAnn Smith, SS Administrator
Maria Geryk, PPS Director
Margaret Collins, HEC
Cecelia Buckley, HEC
Tracy Farnham, PelhamSchool Committee
Press
Debbie Westmoreland, Recorder
Absent: Michael Katz, Marianne Jorgensen
1. Welcome 7:04 p.m.
A. & B. Call to Order/Agenda Review—Ms. Brighty called the meeting to order at 7:04 p.m. She then reviewed the agenda and welcomed everyone to the meeting.
C. Minutes—Mr. Hussin made a motion
to approve the minutes of October 24, 2006 . Mr. Churchill seconded and
the motion passed with two abstaining. Mr. Churchill made a motion to
approve the minutes of October 30. Mr. Flittie seconded and the
motion passed unanimously.
2. Announcements and Public Comments None
3. Superintendent’s Update None
4. Unfinished/Continuing Business 7:10 p.m. (B)/9:27 p.m. (A & C)
A. Policies for Approval—
Policy 410.03 Enrollment: School Admissions—Ms.
Brighty reviewed the minor change that was made to this policy based on
the last review. Mr. Churchill made a motion to approve this policy.
Mr. Hussin seconded and the motion passed unanimously.
Policy 410.04 Non –Resident Students—Ms.
Brighty reviewed the changes that were made to this policy based on the
last review. After some discussion, Mr. Flittie made a motion to
approve this policy. Mr. Hussin seconded and the motion passed
unanimously.
Policy 420.05 Interrogation and Searches —Ms.
Brighty reviewed the changes that were made to this policy based on the
last review. Mr. Hussin made a motion to approve this policy. Ms.
Brewer seconded and the motion passed unanimously.
Policies for First Review—
Policy 120.08 Public Complaints about Curriculum and Instructional Material —Mr.
Churchill stated that he feels the district needs a policy that
implements a clear process for community members to use in lodging
complaints or suggestions. He would like to see this and policy 120.09
for personnel complaints broadened to be a way of dealing with and
respecting public input rather than just a complaint policy.
Policy 120.09 Public Complaints about Personnel—Ms.
Brewer suggested adding the requirement that people cannot speak about
particular personnel at school committee open sessions.
Policy 600.04 Curriculum Development and Modification—Ms.
Brighty noted that two existing policies have been combined (600.04 and
600.05) to make them one clear policy. Dr. Hochman noted that he will
have some suggestions for this policy prior to the next reading.
Policy 600.05 Curriculum Adjustment and Modification—Ms. Brighty noted that this policy needs to be deleted if the combined policy reviewed above is approved.
Policy 420.08 Physical Restraint Policy—Ms. Brighty noted that state law requires a policy on physical restraint and the district has not had one.
B. Budget Timeline—Mr. Detweiler
distributed and reviewed the timeline for FY08 budget development for
each of the three districts: Amherst, Pelham and Region. The outline
includes dates for all School Committee budget presentations. He noted
that the timeline is a work in progress and is being refined on an
almost daily basis. Dr. Hochman noted that he and Mr. Detweiler have
been meeting with Town Manager Larry Shaffer and Town Business Manager
John Musante to discuss and define what is meant by level services
budget in this year’s process.
C. Adequate Yearly Progress—Dr.
Hochman reported briefly on the AYP/MCAS data that was presented in the
School Committee agenda packet, reviewing particularly the sub-groups
in which the Regional District did not make AYP. He noted that the
schools are doing a success plan on every student who did not perform
at the proficient level and he will report more at a future meeting.
Ms. Brighty noted that the schools as a whole are performing
beautifully, and she appreciates that the district will now be looking
more closely at the sub-groups.
5. New Business 7:48 p.m./9:27 p.m. (B)
A. Hampshire Educational Collaborative—Dr.
Hochman introduced Cecelia Buckley and Margaret Collins from HEC who
came to address the School Committee. Ms. Buckley noted that Amherst
was a founding member of Hampshire Educational Collaborative 33 years
ago so she understands that the decision to possibly withdraw
membership is not being made lightly. Ms. Buckley also explained that
the Governor’s Board is meeting in November and is planning to drop the
member assessment fees significantly and expressed hope that the School
Committee will take that into consideration in making a decision. She
expressed that the Collaborative has great respect for the financial
constraints faced by the district and stated that HEC can provide any
data reports the Committee may want in making their decision. Dr.
Hochman then reviewed the information he presented to the School
Committee in their agenda packet regarding the cost/benefit analysis of
membership in HEC. Mr. Churchill asked Ms. Buckley what the
Collaborative’s expectation is with regard to a change in the dues
structure. She stated that the new structure will be presented on
November 15; therefore, she cannot be specific at this time. She said
that hypothetically if a member district can provide one or two rooms
for special education use they may see no cash payment required to
HEC. Ms. Buckley noted that another service of HEC is grant writing.
Ms. Brewer made a motion to notify Hampshire Educational Collaborative
of the intent to withdraw membership for a two-year period and/or full
withdrawal of membership and to include language in the notice
requesting an opportunity to reinstate membership pending satisfactory
revision of the dues structure. Mr. Flittie seconded. There was brief
discussion in which Mr. Churchill noted that this decision saddens him
due to the long history with the Collaborative. He expressed the hope
that the dues structure will be changed in a way that will allow the
district to maintain membership. The motion then passed unanimously.
Ms. Brighty turned the floor over to Ms. Ecclestone at 8:10 p.m. to
allow the Pelham School Committee to meet and take a vote on the HEC
agenda item. Ms. Ecclestone adjourned the Pelham meeting at 8:11 p.m.
Ms. Brighty then thanked Ms. Buckley and Ms. Collins for coming.
B. Truck Donation—Ms. Ecclestone made
a motion to donate a 1984 GMC truck, VIN#2GTHK34MXE1510735, to the
Amherst Fire Department with the understanding that the
Amherst-PelhamRegionalSchool District shall be relieved of any
responsibility for its condition and therefore held harmless of any
future liability in connection to this truck. Mr. Churchill seconded
and the motion passed unanimously.
6.
Reports
7:16 p.m. (A)/ 8:12 p.m. (B)
A. Food Services Annual Update—Dr.
Hochman introduced Rebecca Trietley, Food Services Director, noting
that she is presenting an overview of the food services department.
Ms. Trietley reviewed information on the Balanced Choice program; USDA
nutritional guidelines, USDA government commodities, variety of foods
offered, ala carte food offerings, the universal free breakfast program
that was established by Chartwells, the point-of-sale system, the
percentage of students who receive free or reduced-price lunch,
participation statistics, composting and the staffing at the middle
school and high school. Ms. Brewer asked if a routine presentation can
be made that includes the data charts outlining participation rates.
Dr. Hochman said such data can be included in an end-of-year report to
the School Committee. Ms. Brewer asked if Ms. Trietley has worked with
Nutrition Advisory Committees in the past. She said she has and is
working to establish a working committee here to implement components
of the Wellness Policy. Mr. Churchill asked if Chartwells is
experiencing any financial loss by offering the free breakfast
program. Ms. Trietley said that there have not been any losses due to
the program because they receive governmental reimbursement for those
meals. Mr. Flittie asked if there is a target date for implementation
of healthier ala carte choices. Ms. Trietley explained that the goal
is to make these changes within two years, while taking financial
considerations into account.
Mr. Detweiler then reported on the Chartwells
contract and the business model upon which it was premised, noting that
this year the district agreed to limit Chartwells’ loss to the
management fee only. He noted that the district had to own the
economic loss of changing the mix in the vending machines since it was
a district decision to make those changes. Mr. Detweiler will provide
more specific financial/trend data in the upcoming budget reports.
B. Student Services Annual Update—Dr.
Hochman introduced Maria Geryk, Director of Student Services. Ms.
Geryk then introduced Student Services administrators Jeanne White,
JoAnn Smith, David Slovin and Alvin Morton. She then reviewed the
services structure of the department and the types of professional
development training the department is offering. Mr. Slovin then
reported on the PRISM model for discipline and the district safety
manual. Mr. Morton briefly reported on his role in the department,
which includes review and revision of forms and policies to ensure
consistency across the three districts. He also serves as the
compliance administrator for the district, including oversight of 504
plans, home schooling, and school choice. Jeanne White reported on the
ELL program, including programming for ELL students. Ms. White noted
that the restructuring of the ELL program includes coordinators within
the schools who will work with her, including Joan Snowdon at the High
School level, Carol Kaneta at the Middle School level and a person yet
to be hired at the elementary level. JoAnn Smith reported on the
special education data for the current school year. Ms. Ecclestone
asked why Mr. Morton thinks the percentage of students on 504 plans in
Amherst is so low in comparison to Pelham and the Region. Mr. Morton
said that there was no real consistency in the eligibility process
across the districts when he came in. He believes that the consistency
that is now being implemented, along with the implementation of DECAP,
will make those numbers more consistent. After further discussion and
clarification of some specific data points, Ms. Brighty thanked Ms.
Geryk and the Student Services administrators for their presentation.
7. Sub-Committee Reports 7:05 p.m.
A. Budget Coordinating Group (BCG)—Dr.
Hochman reported that the charge of the group is to coordinate the
budget planning process for the Amherst town departments, AmherstSchool
District and the RegionalSchool District. He noted that the budget
calendar is now set. Ms. Brighty stated that most of the budget
information that has been set by BCG is now posted on the Town website.
Mr. Flittie complimented Mr. Detweiler for setting up the budget
calendar that served as the model for the town timeline, as well.
School Committee Planning None
A. Calendar Review
B. Items for Upcoming Meetings
8. Adjournment 10:04 p.m.
Mr. Hussin made a motion to adjourn at 10:04 p.m. Mr. Churchill seconded and the motion passed unanimously.
Respectfully submitted,
Debbie Westmoreland
Approved 11/21/06
Special Meeting of the RegionalSchool Committee Meeting
Monday, October 30, 2006 5:25 p.m.
Superintendent’s Conference Room
Present: Elaine Brighty, Chair Marianne Jorgensen
Alisa Brewer Tracy Farnham
Andy Churchill Michael Katz
Maureen Ecclestone Jere Hochman, Superintendent
Tom Flittie
Michael Hussin
Absent: Sonia Correa Pope
______________________________________________________________________
Ms. Brighty called the meeting to order at 5:25 p.m.
The meeting was structured as a mini-retreat for the School Committee and the Superintendent.
No actions or votes were taken.
The main topics of discussion were systems
theory, models, building system capacity, structural sustainability
through time, balance, and absorbing change.
Ms. Brighty adjourned the meeting at 7:15 p.m.
______________________________________________________________________
Minutes submitted by Elaine Brighty
Regular Meeting of the RegionalSchool Committee
Tuesday, October 24, 2006, 7:00 p.m.
High School Library
Present: Elaine Brighty, Chair Jere Hochman, Superintendent
Tom
Flittie Wendy
Kohler, Exec. Dir. of Program Dev.
Andy
Churchill Rob
Detweiler, Dir. of Finance & Oper.
Maureen Ecclestone (left at 8:30 p.m.) Marta Guevara, ARHS Vice-Principal
Alisa Brewer Nunia Mafi, ARHS Teacher
Marianne Jorgensen (arrived at 7:15 p.m.) Hyra Byrne, Student
Mwende Katwiwa, Student
Salomon Moreno, Student
Zak Willets, Student
Sam Rohde, Student
Press
Public
Debbie Westmoreland, Recorder
Absent: Sonia Correa Pope, Michael Hussin, Michael Katz
1. Welcome 7:04 p.m.
A. & B. Call to Order/Agenda Review—Ms. Brighty called the meeting to order at 7:04 p.m. She then reviewed the agenda and welcomed everyone to the meeting.
C. Minutes—Ms. Ecclestone made a
motion to approve the minutes of October 10, 2006 with minor
corrections. Ms. Brewer seconded and the motion passed with two
abstaining.
2. Announcements and Public Comments 7:50 p.m.
There were no announcements or public comments.
3. Superintendent’s Update 7:10/7:35 p.m.
Mr. Detweiler distributed and reviewed the final
report on fiscal year 2006, noting that the year ended with unexpended
budget funds in the amount of $147,667 which will be returned to the
E&D fund. He stated that much of the credit for these savings goes
to principals and district department directors who worked diligently
to keep spending to an absolute minimum. Mr. Detweiler noted that the
auditors are coming in two to three weeks so there may be adjustments
to these numbers, although he anticipates that they will be very slight
adjustments.
Dr. Hochman reported that the MSAN group is now
moved out of the EvanstonHigh School to the University of Wisconsin,
Madison. This move will allow the network to receive the full-time
attention of a Director and will take it to the next level. Dr. Hochman
reported that he is continuing to meet with local Superintendents to
explore the possibility of developing a local network. He stated that
the dues to MSAN are substantial; therefore, during this time of
transition, member districts are doing cost/benefit analysis of
membership.
Dr. Hochman noted that the district has been
awarded a $10,000 Extended Learning Time grant which will be used to
explore possible ways to extend time in learning. He stressed that
this grant will fund preliminary discussions by community members,
teachers, administrators, and families of possible ways to expand
either the learning day or year. Ms. Brewer stated that she hopes
families will be included from the beginning of discussions. Dr.
Kohler noted that the study teams will include families and school
councils at every stage.
Dr. Hochman reported that he has followed up in
writing with Hampshire Educational Collaborative noting that the
district will not be able to continue membership without a change in
membership dues structure. He noted that he met last week with Ms.
Jorgensen, Mr. Churchill and Mr. Detweiler to begin planning for the
structure and charge of a budget advisory committee. Dr. Hochman noted
that district administrators and building leaders will be participating
in a tabletop of five safety/emergency scenarios tomorrow afternoon.
The tabletop is being conducted in conjunction with the Amherst Police
Department.
4. Unfinished/Continuing Business 7:50 p.m.
A. Policies for Approval—
Policy 410.18 Bullying—Ms. Brighty
reviewed the changes that were made to this policy based on the last
review. Ms. Ecclestone suggested that the order of one sentence be
moved. Ms. Brewer made a motion to approve the policy with the
suggested amendment. Mr. Churchill seconded and the motion passed
unanimously.
Policy 420.07 Acceptable Network Use—Ms.
Brighty reviewed the changes that were made to this policy based on the
last review. Ms. Brewer suggested three minor word changes. Ms.
Brewer made a motion to approve the policy with the proposed changes.
Mr. Churchill seconded and the motion passed unanimously.
B. Policies for First Review—
Policy 110.13 School Committee Communication with Staff—Ms.
Brighty noted that the changes on this policy do not significantly
change past practice. The policy will be brought back to the committee
for a vote at the next meeting.
Policy 410.03 Enrollment: School Admission—Ms.
Brighty noted that additions made to this policy are simply to make it
clearer, especially with regard to kindergarten enrollment. It will be
brought before the committee at the next meeting.
C. Informational Only: Amherst & Pelham Policy—
Policy 410.02 Enrollment: Entrance Age—No discussion was required since this is an Amherst and Pelham policy.
5. New Business None
6. Reports 7:25 (A)/8:05 (B & C)
A. Student MSAN Report—Dr. Hochman
introduced Marta Guevara and Nunia Mafi, explaining that students from
their MSAN Leadership Seminar class would be making a presentation on
the recent MSAN conference they attended in Green Bay, Wisconsin. Ms.
Guevara introduced students Zak Willets, Hyra Byrne, Sam Rohde, Mwende
Katwiwa and Salomon Moreno. Mr. Rohde spoke regarding the difference
between ethnicity and race, noting that race is a social construct that
artificially separates groups. Miss Katwiwa spoke regarding the ways
in which race and class impact SAT scores. Mr. Moreno described the
Posse Program of the University of Wisconsin, Madison. Ms. Mafi noted
that the conference provided these students with an opportunity to
network with other MSAN network students, including those from
Cambridge with whom they planned last year’s seminar. Dr. Hochman
asked if the students can report on their action projects. Ms. Mafi
explained that Cleaver Cruz, a class participant last year, is
providing a three-day leadership training for this year’s students
based on his action project. The training begins tomorrow and current
students will then begin planning their own action projects. Ms.
Guevara thanked the School Committee for their continuing support of
this student group. Mr. Churchill thanked the students for
representing the Amherst Schools so well at these national events and
for coming to present to the school committee. Ms. Brighty invited the
students to come before the committee again later in the year to
present their action plans.
B. Class Size and Budget Implications—Dr.
Hochman distributed a draft of the budget timeline that was developed
by the Budget Coordinating Group (BCG). He then briefly reviewed the
High School class size information that was included in the school
committee agenda packet, noting that there are 53 classes in the five
major academic areas that have enrollments of more than 25 students.
Ms. Jorgensen noted that with language classes at this size she has
concerns that anything can really be accomplished due to the need to
speak the language in class. Ms. Brighty stated that she has similar
concerns about science and math classes and the impact such large
classes have on teachers’ ability to individualize instruction as
needed. Dr. Hochman reviewed the number of students in study halls
this year and outlined measures that have been taken to address the
issue. He noted that there are 75 students in the first trimester who
are doing community service work in place of study hall, compared with
a total of 100 students for the whole year in 2005-2006. Mr. Flittie
stated that he would like to hear more about the community service
program at a future meeting. Dr. Hochman then reported briefly on the
team sizes at the Middle School. A full Middle School class size
report will be presented to the School Committee at a future meeting.
C. AYP—Dr. Hochman presented a brief
overview of AYP Determinations. He noted that the language of the NCLB
guidelines for AYP is that all students attain proficiency in ELA and
mathematics “as measured by standards-based State assessments.”
Because all states have different standards and state assessments,
there is a wide gap in what constitutes “proficiency” from state to
state. He then reviewed the Regional District AYP results, noting that
in the aggregate the district exceeded the requirements in all
categories. However, the district did not meet AYP requirements in
some subgroups. Dr. Hochman stated that the district is developing a
comprehensive improvement plan to address these issues. He will be
providing more information at subsequent meetings.
7. School Committee Planning 8:47 p.m.
A. Sub-Committee Reports—Mr. Churchill reported that the School Committee team took second place at the APEA Trivia Bee.
B. Calendar Review—Puerto Rican flag raising on November 1 at 1:00 and Potluck dinner on November 3; School Committee Mini Retreat from 5:00-7:00 on October 30
C. Items for Upcoming Meetings—HS/MS
handbooks for approval; Dr. Hochman reviewed and distributed a calendar
of presentations/subjects for meetings from November through January.
8. Adjournment 8:55 p.m.
Mr. Churchill made a motion to adjourn at 8:55 p.m. Mr. Flittie seconded and the motion passed unanimously.
Respectfully submitted,
Debbie Westmoreland
Approved 11/7/06
Regular Meeting of the RegionalSchool Committee
Tuesday, October 10, 2006, 7:00 p.m.
High School Library
Present: Elaine Brighty, Chair Jere Hochman, Superintendent
Michael Hussin Press
Alisa Brewer Public
Tom Flittie (left at 7:05 p.m.) Debbie Westmoreland, Recorder
Maureen Ecclestone
Marianne Jorgensen
Michael Katz (arrived at 7:29 p.m.)
Absent: Sonia Correa Pope, Andy Churchill
1. Welcome 7:01 p.m.
A. & B. Call to Order/Agenda Review—Ms. Brighty called the meeting to order at 7:01 p.m. She then reviewed the agenda and welcomed everyone to the meeting.
C. Minutes—Mr. Hussin made a motion
to accept the minutes of September 26 with one correction. Ms.
Ecclestone seconded and the motion passed with one abstention.
2. Announcements and Public Comments 7:04 p.m.
Ms. Brighty reminded everyone that the ABC Walk
will be held on October 14. Ms. Brewer noted that there is also a
Planning Amherst Together meeting on the 14th. Mr. Hussin stated that in an article in the Amherst Bulletin and the Daily Hampshire Gazette regarding his remarks at the school committee meeting on September 26th it
was noted that he is co-chair of the Regional School Committee. He
wanted to clarify that he spoke as an individual member of the
committee, not as the person chairing the meeting.
3. Superintendent’s Update 7:06 p.m.
Dr. Hochman reported that he is speaking at the
Commonwealth Corporation conference tomorrow afternoon with an emphasis
on the need for the connection between what CS2
does and the work within the schools. He noted that he is also meeting
in the morning with three other Superintendents from some of the
benchmark schools in the state to continue discussion about development
of a Regional MSAN-like group. Dr. Hochman then reported on district
dues for membership in Hampshire Educational Collaborative. He noted
that because the Amherst, Pelham and Regional districts do not use the
special education programs of HEC, the districts are not reaping a
financial benefit through HEC membership. Dr. Hochman stated that he
met with Joan Schuman, HEC Director, last year to discuss this issue
and the collaborative has been reviewing their fees and services. He
noted that unless there is a change in the dues structure or the
services received, he will recommend that the districts no longer
continue membership in the collaborative beginning next year. Notice
must be given to HEC by December 1st if the district does not plan to continue as a member.
Dr. Hochman then spoke briefly regarding school
safety in light of the rash of violent incidents in schools across the
country in the past three weeks. He reported on the district safety
manual that has been adopted as well as deterrents and preparations
that have been undertaken in the schools and offices. While no one can
ever guarantee 100% security and safety, he wanted to reassure the
committee by giving an overview of what is being done. Ms. Jorgensen
stated that she appreciates that the district is taking a balanced and
reasonable approach to safety.
Ms. Ecclestone gave a brief report on the HEC Legislative Breakfast which she, Elaine Brighty and Dr. Hochman attended.
4. Unfinished/Continuing Business 7:30 p.m.
A. District Goals & Tasks 2006-2007—Dr.
Hochman presented an in-depth overview of the district goals for
2006-2007. He asked for questions after reviewing each department’s
goals.
Business Office: Ms. Jorgensen asked
if there will be quarterly budget updates this year as requested by the
school committee. Dr. Hochman stated that Mr. Detweiler has scheduled
those updates in the budget cycle he has developed for the year.
Curriculum: Dr. Hochman noted that the
math curriculum guide is close to being complete. Ms. Jorgensen asked
if Shutesbury and Leverett have been involved in curriculum
discussions. Dr. Hochman noted that both schools were involved in the
math development and will be brought in for all other curriculum
areas. Pelham representatives are also involved in all curriculum
development. Mr. Hussin asked if the development of these guides means
that the district does not currently have curriculum guides. Dr.
Hochman explained that there is currently a K-6 curriculum guide that
is several years old, Middle School unit maps and High School course
maps. There is not currently a coordinated K-12 guide. Mr. Katz asked
if there can be a liaison from Leverett and Shutesbury who is
responsible for working on the curriculum. Dr. Hochman said there will
be. Mr. Katz also asked that he and Ms. Jorgensen be kept up to date
on who is invited as the liaison so they can encourage attendance.
Food Services: Ms. Brewer asked if the
point of sale system is installed in all schools. Dr. Hochman said it
is up and running in every school. Mr. Hussin asked about vending.
Dr. Hochman stated that there will be a more in-depth report on vending
at a future meeting.
Human Resources: Dr. Hochman reported
on progress in implementing the Human Resources software Kronos. He
also noted that we are in the process of beginning contract
negotiations. A high priority item in the Human Resources goals is
teacher evaluation.
Information Systems: Dr. Hochman noted that the data warehouse is a high priority goal for the Information Systems department this year.
Student Services: Dr. Hochman noted that there is a long list of goals in the student services department.
Ms. Jorgensen stated that she hoped that looking
at the structure of the Middle School would be a major goal this year.
Dr. Hochman stated that a review of the Middle School is something he
is doing and it is an almost daily discussion in some way. The School
Committee agreed they would like to see a review of the Middle School
structure listed as a goal. Ms. Brighty expressed the appreciation of
the committee for the in-depth report.
B. Policies for Approval—
110.07G Additional Guidelines for Making Policy: Ms.
Brighty reviewed changes that were made based on suggestions after the
first reading. Ms. Ecclestone made a motion to accept the guidelines
as written. Mr. Katz seconded and the motion passed unanimously.
110.13 School Committee: Staff Communication and School Visits: Ms.
Brighty noted that no changes were made since the first reading. Ms.
Ecclestone made a motion to accept the policy as written. Ms.
Jorgensen seconded and the motion passed unanimously.
110.17 School Committee: Email Policy: Ms.
Brighty reviewed changes that were made based on suggestions after the
first reading. After discussion, it was decided that the word “may”
should be changed to “are” in the second and fourth sentences of
paragraph five. Ms. Ecclestone made a motion to accept the policy as
revised. Mr. Hussin seconded and the motion passed unanimously.
410.17 Hazing: Ms. Brighty noted that
no changes were made since the first reading. Ms. Ecclestone suggested
adding “or condone” in the last sentence of paragraph one (“No
organization that uses the facilities or grounds of the School
Districts shall engage in or condone…”). Ms. Ecclestone made a motion to approve the policy as revised. Mr. Katz seconded and the motion passed unanimously.
410.18 Bullying: Ms. Brighty reviewed
changes that were made based on suggestions after the first reading.
Ms. Ecclestone noted that Connecticut has passed a bullying law that
can be found online. It was decided that Ms. Brighty and Dr. Kohler
will review the Connecticut law and bring this policy back at the next
Regional meeting.
410.19 Student-to-Student Harassment: Ms.
Brighty reviewed changes that were made based on suggestions after the
first reading. Ms. Ecclestone made a motion to approve the policy as
written. Mr. Katz seconded and the motion passed unanimously.
420.05 Interrogation and Searches:
Ms. Brighty reviewed changes that were made based on suggestions after
the first reading. Ms. Brewer suggested changing “parked on school
property” to “parked on campus” in paragraph four. She also suggested
changing “The student’s parent or guardian will be immediately
notified” to “will be notified of the situation as soon as possible.”
There was also discussion of item #2 under Interrogations by Police.
After further discussion it was decided that this policy will be
reviewed again and brought back before the committee.
400.14 Rights of Non Custodial Parents:
Ms. Brighty noted that the language of the law has changed slightly
since this policy was approved by the Regional School Committee. Ms.
Ecclestone made a motion to approve the revised policy. Mr. Katz
seconded and the motion passed unanimously.
C. Policies for First Review
410.04 Non-Resident Students: Ms.
Ecclestone asked if the requirement in this policy that the child
sleeps in a residence from Monday through Friday can be changed to a
defined number of days. Dr. Hochman noted that number 2 in the numbered
list is vague and therefore, problematic. He noted that the transition
years of grade six, eight and twelve are important ones for students
who have been in the district for several years. After discussion, it
was decided that this policy will be sent to the district’s legal
counsel for clarification of the residency issue.
420.07 Acceptable Network Use: Ms.
Brighty noted that Jeff Comenitz reviewed this policy to make sure it
is appropriate. Ms. Jorgensen pointed out that there are references in
the policy to behavior of adults even though it is titled “Conduct of
Students.” It was decided that this policy will cover both issues and
will not be a “Conduct of Students” policy. Ms. Ecclestone expressed
concern about use of the term “obscene” since it can be so broadly
interpreted. Ms. Brighty noted that the legal reference “Children’s
Internet Protection Act” will be added as a footnote to this policy.
D. School Committee Assignments—Ms.
Brighty asked the committee members to review the list of committee
assignments and notify her if they want to be added or removed from any
assignment.
5. New Business 8:47 p.m.
A. Welcome Letter—Ms. Ecclestone made a motion to approve the welcome letter as written. Mr. Katz seconded and the motion passed unanimously.
B. Accept Gifts—Ms. Ecclestone made a
motion to accept the $1,000 gift from an anonymous donor. Mr. Katz
seconded and the motion passed unanimously. Ms. Ecclestone made a
motion to accept the donation of $191.50 from the Target Take Charge of
Education Program. Ms. Jorgensen seconded and the motion passed
unanimously. Ms. Ecclestone made a motion to accept the donation of
$976.36 from the Greenfield Savings Bank Civic Action Account Program.
Ms. Jorgensen seconded and the motion passed unanimously. Ms. Brighty
explained that the donations for the High School Benefits Package Gift
Fund go to the Amherst Education Fund rather than the district;
therefore that gift should not be accepted by the School Committee.
6. Reports None
7. Sub-Committee Reports 8:49 p.m.
A. Budget Coordinating Committee (BCG): Ms. Brighty reported that the BCG is going to recommend that Amherst set their budget vote for May 21st
or later. They are suggesting that other towns consider doing the
same. Dr. Hochman reported that he is meeting with John Musante and
Rob Detweiler this week to develop a proposed calendar to bring before
the BCG. He reminded the committee that John Musante is meeting with
town committees to report on long-term financial projections on Monday,
October 16th.
School Committee Planning 9:00 p.m.
A. Calendar Review—Dr. Hochman noted that items for the October 24th
meeting include the student MSAN report and a report on the initial
effects on the budget cuts/class size. In November, the first meeting
will include an overview report on Student Services and the second
meeting will include a report on Curriculum with an emphasis on
mathematics. In December, the first meeting will be Budget Meeting #1
and the second meeting will include an overview of operations with an
emphasis on facilities and technology. In January, the first meeting
will be Budget #2 and will include an initial discussion on school
choice and an update on discipline. The second meeting will focus on
programs/grants and an overview of Human Resources. After discussion,
it was decided that a Food presentation, including vending, would be
made as a written report (which will be sent in advance) at the first
meeting in November. The financial aspects of the report can be
included in the budget discussion meetings. Ms. Brighty reminded the
committee that the October 24 Regional meeting will begin at 7:30
instead of 7:00 due to an Amherst Executive Session. After discussion,
it was decided that the Regional School Committee will meet for a
mini-retreat dinner on a weeknight. October 30 is the suggested date
at 5:00 p.m. in the Superintendent’s Conference Room.
B. Items for Upcoming Meetings
8. Adjournment 9:13 p.m.
Ms. Ecclestone made a motion to adjourn at 9:13 p.m. Mr. Katz seconded and the motion passed unanimously.
Respectfully submitted,
Debbie Westmoreland
Approved 10/24/06
Regular Meeting of the RegionalSchool Committee
Tuesday, September 12, 2006, 7:00 p.m.
High School Library
Present: Elaine Brighty, Chair Jere Hochman, Superintendent
Tom Flittie Press
Andy Churchill Debbie Westmoreland, Recorder
Maureen Ecclestone
Sonia Correa Pope
Alisa Brewer (arrived at 7:27 p.m.)
Absent: Marianne Jorgensen, Michael Katz, Michael Hussin
1. Welcome 7:12 p.m.
A. & B. Call to Order/Agenda Review—Ms.
Brighty called the meeting to order at 7:10 p.m. She announced that
since a number of members cannot be attendance tonight, some items of
business will be tabled until a future meeting.
C. Minutes—Ms. Ecclestone made a
motion to approve the minutes of August 15 with one correction. Ms.
Correa-Pope seconded and the motion passed with Mr. Flittie
abstaining. Ms. Ecclestone moved to approve the minutes of August 29.
Mr. Churchill seconded and the motion passed with Mr. Flittie
abstaining. Mr. Churchill made a motion to approve the minutes of
September 5. Ms. Brighty seconded and the motion passed with Mr.
Flittie and Ms. Ecclestone abstaining.
2. Announcements and Public Comments 7:16 p.m.
Ms. Brighty noted that the Budget Coordination
Group (formerly Joint Financial Planning Group) will begin meeting
tomorrow. She stated that we may need another Regional School Committee
representative from one of the other towns to serve on this committee.
3. Superintendent’s Update 7:17 p.m.
Dr. Hochman noted that the schools have opened
successfully and it feels good to have the students back in school. He
noted that safety has been emphasized in preparation for the opening,
and a major safety walk-through was performed in each school. Each
school also had a fire drill within the first three days. Dr. Hochman
recognized the Amherst DPW for their willingness to postpone work daily
until after 7:45 a.m. on Pleasant Street in order to help facilitate
students arriving on time at the Middle School and High School. He
reported that, based on the recommendation of Police Chief Charles
Scherpa and Fire Chief Keith Hoyle, the Select Board has voted to
install a four way stop at the Chestnut Street High School/Middle
School entrance.
4. Unfinished/Continuing Business 7:22 p.m.
A. District Goals/Organization—This item was tabled.
B. Policies for First Review—This item was tabled.
C. Subcommittees Update— This item was tabled.
D. Handbooks—Dr. Hochman distributed
copies of the Middle School Student Handbook, Middle School Family
Handbook, and district pages for all handbooks. He noted that the High
School handbook is still being edited and printed. Dr. Hochman
explained that Alvin Morton has reviewed all district pages to ensure
that they are consistent in all seven school handbooks, as well as in
full compliance with Massachusetts General Law. With regard to the
High School handbook, the only major change will be sorting the
discipline sections according to the PRISM guidelines. Ms. Brighty
noted that the handbooks will have to be officially approved by the
School Committee at a future meeting.
E. College Admissions—The Common Application—Dr.
Hochman reviewed the new draft language for the non-disclosure of
discipline information sticker/attachment the district would like to
include on the Common Application. He noted that the district’s legal
counsel has reviewed the language and found that it passes legal
muster. Massachusetts General Law 37H and 37H.5 will serve as the
district guideline for discipline infractions that will be reported.
Dr. Hochman noted that he has heard from about 10 other superintendents
who have said they will not include discipline information on the
Common Application either. Ms. Brighty asked for consensus from the
school committee on this issue, and the committee noted they are all in
agreement with this proposal. Dr. Hochman noted that although most
discipline information will not be reported to colleges and
universities, discipline information is shared with other high schools.
5. New Business None
6. Reports None
7. School Committee Planning 7:32 p.m.
A. Sub-Committee Reports
B. Calendar Review
C. Items for Upcoming Meetings
8. Adjournment 7:33 p.m.
Ms. Ecclestone made a motion to adjourn at 7:33 p.m. Mr. Churchill seconded and the motion passed unanimously.
Respectfully submitted,
Debbie Westmoreland
Approved 9-26-06
Regular Meeting of the RegionalSchool Committee
Tuesday, August 15, 2006, 7:00 p.m.
High School Library
Present: Marianne Jorgensen, Chair (arrived 7:42 p.m.) Jere Hochman, Superintendent
Elaine
Brighty
Mark Jackson, High School Principal
Andy Churchill Rachel Bowen, Recorder
Alisa Brewer
Maureen Ecclestone
Sonia Correa Pope
Absent: Michael Hussin, Michael Katz, Tom Flittie
1. Welcome 7:21 p.m.
A. & B. Call to Order/Agenda Review—Ms. Brighty called the meeting to order, noting that Ms. Jorgensen was delayed. She then reviewed the agenda.
C. Minutes of July 11, 2006—The School Committee voted to accept the minutes of July 11 with Ms. Brewer abstaining
2. Announcements and Public Comments 7:25 p.m.
Mr. Detweiler introduced Mary Wallace, Treasurer, and she was warmly welcomed.
3. Superintendent’s Update 7:35 p.m.
Dr. Hochman reviewed the activities scheduled for
the month of August. He noted that there will be workshops for
administrators on Safety and Health, Sexual Harassment, and Safety and
Building Security. He also noted that a Crisis Management team has
been established in every building and a shelter appropriate drill for
each school building is planned for the upcoming year. The district is
also working in conjunction with the Town of Amherst on pandemic
emergency planning. Dr. Hochman reported that all bus drivers
participated in a workshop, which included a presentation on
sensitivity to children with special needs, listening and effective
communication, rule setting and other safety issues as it relates to
the transportation of children. Administrators are in the process of
completing other manuals for distribution, including the discipline
manual. Ms. Pope asked to see a copy of the finished manual.
4. Unfinished/Continuing Business 8:35 p.m.
A. Policies for Approval—110.10 School Committee: Member Ethics:
Ms. Brighty reviewed the changes made to the policy based on discussion
at the last school committee meeting. After some discussion, the
committee voted unanimously to approve the policy as amended.
400.05 Students: Student Fee Assessment for Participating in Athletic Programs:
Ms. Brighty reviewed the changes made to the policy based on discussion
at the last school committee meeting. The committee voted unanimously
to approve the policy as amended.
410.16 Students: Participation of Home-Educated Students in Athletics and Extra-Curricular Activities: Ms.
Brighty reviewed the changes made to the policy based on input from the
Athletic Director. The committee voted unanimously to approve the
policy as amended.
B. Discipline Policies for First Review—Dr.
Hochman reported that Alvin Morton, David Slovin and Wendy Kohler have
been working on the discipline policies. He noted that the schools do
not want a punitive environment and that the district does not espouse
a zero tolerance approach. Students must be dealt with as individuals.
Dr. Hochman then reviewed the definition of the PRISM discipline model,
which stands for Prevent, Plan, Respond, Intervene, Support and
Monitor.
420.01 Student Conduct: Ms. Brighty
reviewed the changes being proposed to this policy. Dr. Hochman
reviewed the range of disciplinary actions that can be taken related to
the policy. There was discussion around the wording of “compliance with
authority.” Dr. Hochman explained that compliance with authority is a
safety issue for our students.
410.12 Student Suspension: Ms. Brighty
reviewed the changes being proposed to this policy. A question was
raised and discussion followed regarding due process, suspension,
advocacy, and parental/guardian notification. Dr. Hochman stated that
we must pay attention to due process, but that we will not stop a
process in order to wait for parental/guardian notification.
410.13 Student Expulsion: Ms. Brighty
reviewed the changes being proposed to this policy. Ms. Ecclestone
asked for clarification regarding the terms expulsion and exclusion.
Dr. Hochman noted that we have been advised to use “expulsion” by our
legal counsel. Ms. Brighty suggested that language be added to include
the role and responsibility of the School Committee in issues of
expulsion, as it is required by law.
410.15 Students: Sexual Harassment: Ms. Brighty reviewed the changes being proposed to this policy.
Ms. Brewer asked to include sexual orientation in
the topic of sexual harassment and the committee agreed to include this
language.
420.02 Student Dress and Grooming: Ms. Brighty reviewed the changes being proposed to this policy.
It was noted that administrators or their
designee may develop guidelines for this policy. It was suggested that
the last paragraph be deleted and the committee agreed.
420.04 Corporal Punishment: Ms.
Brighty reviewed the changes being proposed to this policy. It was
noted that this policy needs to cross-reference the policy on
restraint.
420.05 Interrogation and Searches: Ms. Brighty will review this policy and make changes as necessary.
5. New Business 7:26 p.m.
A. FY07 Budget Summary—Rob Detweiler
stated that the Region ended FY06 in the black. He distributed and
reviewed an update regarding the FY07 budget. At a future meeting, he
will request a vote by the committee approving the updated FY07 budget.
Mr. Detweiler also noted that the district is in the process of
refinancing the debt on the high school and other debts. This is a time
sensitive process and he will be calling on the committee to reconvene
in a special session to vote to approve the refinancing.
6. Reports 7:45 p.m.
A. High School Improvement Plan—Mark
Jackson, experiencing technical difficulties, used two desktop
computers to share information regarding the High School Improvement
Plan with the School Committee. He distributed the school goals in hard
copy. Mr. Jackson reviewed the “Core Habits,” noting that the High
School is seeking to achieve consensus amongst core teachers (teachers
teaching the same subject) that all students are learning the same
material, are being assigned the same homework, and are reaching the
same educational goals. He stated that “advocacy to be balanced with
inquiry is a descriptive phrase that will guide the high school. Mr.
Churchill noted that Mr. Jackson’s goals are fabulous and show respect
for the teachers, students and all others participants. Ms. Ecclestone
asked about attendance during fire drills. Mr. Jackson suggested that
they did very well at this during the past year. He noted that there
are safety captains in place for the upcoming year who have a role in
taking attendance after a drill is over. Mr. Jackson noted that he is
using the Parent Center to get the message out that parents are
responsible for getting their children up on time each morning, fed and
to school on time. He asks that all adults make no apology for having
this expectation, noting that this helps to ensure that all students a
chance to fully participate and be successful learners.
7. School Committee Planning 9:40 p.m.
A. Sub-Committee Reports
B. Calendar Review—Jere Hochman shared
information about the Latino student initiative. The next meeting is
August 24, 2006 in the Middle School library. The next School
Committee meeting is August 29 and will require an Executive Session
for both Amherst and the Region.
C. Items for Upcoming Meetings—district
goals, school updates, reorganization of the committee Ms. Jorgensen
announced she will be stepping down as Regional School Committee chair
due to additional professional responsibilities.
8. Adjournment 9:52 p.m.
The committee voted unanimously to adjourn at 9:52 p.m.
Respectfully submitted,
Rachel Bowen
Approved 9-12-06
Regular Meeting of the RegionalSchool Committee
Tuesday, August 29, 2006, 7:15 p.m.
High School Library
Present: Marianne Jorgensen Jere Hochman, Superintendent
Elaine Brighty,
Chair Robert Detweiler, Dir. of Finance
& Operations
Andy
Churchill Wendy Kohler, Exec.
Director of Program Dev.
Alisa Brewer Debbie Westmoreland, Recorder
Michael Hussin
Maureen Ecclestone
Absent: Tom Flittie, Sonia Correa Pope, Michael Katz
1. Welcome 8:45 p.m.
A. & B. Call to Order/Agenda Review—By
roll call vote, the Regional School Committee voted to enter Executive
Session for the purpose of collective bargaining at 7:15 p.m. At 8:45
p.m., Ms. Jorgensen reopened the regular session.
C. Reorganization—Dr. Hochman noted
that a reorganization of the School Committee is necessary since Ms.
Jorgensen announced at the last meeting that she will not serve as
chair during the 2006-2007 school year. He asked for nominations for
chair of the Regional School Committee. Ms. Brewer nominated Elaine
Brighty. Mr. Hussin seconded. The vote was unanimous. Dr. Hochman
thanked Ms. Jorgensen for her many years of service in leading the
committee. Ms. Brighty asked for nominations for vice-chair. Ms.
Jorgensen nominated Mr. Hussin. Ms. Brewer seconded and the motion
passed unanimously. Ms. Brighty asked for nominations for secretary.
Ms. Jorgensen nominated Alisa Brewer. Mr. Hussin seconded and the
motion passed unanimously. Ms. Brighty then reviewed the agenda.
D. Minutes—None
2. Announcements and Public Comments None
3. Superintendent’s Update 8:55 p.m.
Dr. Hochman asked Mr. Detweiler to report on the
RegionalSchool District’s bond rating review by Standard and Poor’s.
Mr. Detweiler distributed an analysis by the financial auditor, noting
that the district received a rating of A+. Dr. Hochman stated that a
number of meetings occurred over the past few weeks in preparation for
the opening of school. He noted that tomorrow morning is the back to
school assembly for all staff and faculty at 8:30 and the students
return on Thursday morning.
4. Unfinished/Continuing Business 9:05 p.m.
A. FY07 Budget Vote—Mr. Detweiler
reviewed the memo explaining that a vote is required to accept the new
FY07 budget amount to reflect the additional Chapter 70 and
transportation reimbursement funding that was received in the amount of
$216,348. Ms. Jorgensen made a motion that the operating budget for
FY07 for the Amherst-PelhamRegionalSchool District shall be amended to
$26,688,485, which does not effect any assessment to any member town.
Mr. Churchill seconded and the motion passed unanimously.
B. District Goals/Organization—This item was tabled for a future meeting.
C. Policies for Approval—Wellness Policy:
Dr. Hochman reviewed the edits he is proposing to the draft of the
Wellness Policy submitted by the Wellness Committee. He noted that he
kept wording that refers to state or federal guidelines in the language
of the policy. Ms. Ecclestone asked that the acronyms contained in the
policy be spelled out in the final version. Mr. Churchill suggested
adding back the bullet point regarding interdisciplinary nutritional
education to read “Work to provide sequential, interdisciplinary
nutrition education to foster lifelong habits of healthy eating” and
deleting the bullet point reading “Promote and plan to provide
interdisciplinary coordination and cooperation across school
districts…” Ms. Jorgensen asked that “Seek opportunities to offer
physical activities and/or nutrition services or programs designed to
benefit staff health” be edited to read “Promote physical activities…”
Mr. Churchill requested that “Provide sequential physical education in
each grade from preK to 12 consistent with National professional
(NASPE/AAHPERD) and state standards” be amended to read “Provide
sequential physical education in each grade from preK to 12 consistent
with National professional (NASPE/AAHPERD) and state standards to
foster lifelong habits of physical education.” Ms. Jorgensen made a
motion to adopt the wellness policy with the amendments made at this
meeting. Ms. Ecclestone seconded and the motion passed unanimously.
Ms. Jorgensen made a motion to make the wellness policy as voted
effective on September 1, 2006. Ms. Ecclestone seconded and the motion
passed unanimously. Ms. Brighty expressed the thanks of the committee
to Mr. Flittie and the Wellness Committee for their work on this
policy.
Policy 420.01 Conduct of Students: Student Conduct:
Ms. Brighty reviewed the changes that were made to this policy based on
discussions at the last school committee meeting. It was agreed that a
reference must be made at the bottom to explain the numbers in
parenthesis. Mr. Churchill expressed concern about the wording “We
aspire to high standards of compliance with authority” noting that he
feels there is no context for such compliance. Ms. Jorgensen made a
motion to adopt policy 420.01 as amended. Ms. Ecclestone seconded and
the motion passed with Mr. Churchill abstaining.
410.12 Students: Student Suspension:
Ms. Brighty reviewed the changes that were made to this policy based on
discussions at the last school committee meeting. She noted that it
now matches the language in the High School student handbook. Mr.
Churchill made a motion to approve policy 410.12 as amended. Mr.
Hussin seconded and the motion passed unanimously.
410.13 Students: Student Expulsion:
Ms. Brighty reviewed the changes that were made to this policy based on
discussions at the last school committee meeting. Ms. Ecclestone made
a motion to adopt policy 410.13 as amended. Ms. Brewer seconded and
the motion passed unanimously.
Policy 410.15 Students: Sexual Harassment of Students:
Ms. Brighty reviewed the changes that were made to this policy based on
discussions at the last school committee meeting. Ms. Brewer suggested
changing the second bullet point to read “Sexual epithets, jokes,
written or oral references to an individual’s sexual conduct, sexual
orientation, or gender identity…” Ms. Hussin made a motion to approve
policy 410.15 as amended. Ms. Brewer seconded and the motion passed
unanimously.
Policy 420.02 Conduct of Students: Guide to Dress and Grooming:
Ms. Brighty reviewed the changes that were made to this policy based on
discussions at the last school committee meeting. Ms. Jorgensen asked
if there is policy regarding staff/faculty dress and grooming. Dr.
Hochman stated that Kathy Mazur is currently working to develop a draft
of such a policy. After some discussion, Mr. Churchill made a motion
to approve policy 420.02 as amended. Ms. Ecclestone seconded and the
motion passed unanimously.
Policy 420.04 Conduct of Students: Corporal Punishment:
Ms. Brighty reviewed the changes that were made to this policy based on
discussions at the last school committee meeting. Ms. Ecclestone made
a motion to approve policy 420.04 with the contingency that it will be
brought back to the committee when the physical restraint policy number
is added. Ms. Jorgensen seconded and the motion passed unanimously.
D. Policies: First Read—Ms. Ecclestone
pointed out that the policy on Non-Custodial Parents Rights is based on
law, including all of the wording. She requested that the School
Committee vote on this policy tonight. Ms. Jorgensen made a motion to
approve new policy 400.14 Non-Custodial Parents Rights as written. Ms.
Ecclestone seconded and the motion passed unanimously. The other three
policies presented for first read were tabled until the next meeting.
5. New Business 9:48 p.m.
A. Meeting Date for Long-Term Debt Approval—It was decided that the committee will meet at 9:00 a.m. on September 5th in the Superintendent’s Office to vote on the long-term debt approval.
B. The Common Application for College—Dr.
Hochman distributed copies of the current and new common college
application. He noted that currently students are asked to self-report
on discipline issues on their college applications, and the High School
has never given discipline information as a matter of record. The new
common application asks that the schools now report discipline
information. He stated that due to the nature of schools there is
great inconsistency in discipline issues from district-to-district,
school-to-school which makes it inequitable for schools to report this
data. Dr. Hochman then distributed a memo including two draft versions
of a proposed statement regarding why the school will not report
discipline data. The approved statement would be included as a sticker
on the college common application. He noted that the drafts have been
given to Regina Tate, district counsel, for review. Ms. Jorgensen
asked if any other school districts are choosing not to comply with
this portion of the common application and whether it will adversely
affect our students. Dr. Hochman said he has emailed superintendents
and the responses have all been that they have never given discipline
information. He stated that this issue is not yet on the radar screen
for most schools, and he anticipates hearing more from other districts
once school is back in session.
6. Reports None
7. School Committee Planning None
A. Sub-Committee Reports
B. Calendar Review
C. Items for Upcoming Meetings
8. Adjournment 10:00 p.m.
Mr. Churchill made a motion to adjourn at 10:00 p.m. Mr. Hussin seconded and the motion passed unanimously.
Respectfully submitted,
Debbie Westmoreland
Approved 9-12-06
Regular Meeting of the RegionalSchool Committee
Tuesday, August 15, 2006, 7:00 p.m.
High School Library
Present: Marianne Jorgensen, Chair (arrived 7:42 p.m.) Jere Hochman, Superintendent
Elaine
Brighty
Mark Jackson, High School Principal
Andy Churchill Rachel Bowen, Recorder
Alisa Brewer
Maureen Ecclestone
Sonia Correa Pope
Absent: Michael Hussin, Michael Katz, Tom Flittie
1. Welcome 7:21 p.m.
A. & B. Call to Order/Agenda Review—Ms. Brighty called the meeting to order, noting that Ms. Jorgensen was delayed. She then reviewed the agenda.
C. Minutes of July 11, 2006—The School Committee voted to accept the minutes of July 11 with Ms. Brewer abstaining
2. Announcements and Public Comments 7:25 p.m.
Mr. Detweiler introduced Mary Wallace, Treasurer, and she was warmly welcomed.
3. Superintendent’s Update 7:35 p.m.
Dr. Hochman reviewed the activities scheduled for the month of
August. He noted that there will be workshops for administrators on
Safety and Health, Sexual Harassment, and Safety and Building
Security. He also noted that a Crisis Management team has been
established in every building and a shelter appropriate drill for each
school building is planned for the upcoming year. The district is also
working in conjunction with the Town of Amherst on pandemic emergency
planning. Dr. Hochman reported that all bus drivers participated in a
workshop, which included a presentation on sensitivity to children with
special needs, listening and effective communication, rule setting and
other safety issues as it relates to the transportation of children.
Administrators are in the process of completing other manuals for
distribution, including the discipline manual. Ms. Pope asked to see a
copy of the finished manual.
4. Unfinished/Continuing Business 8:35 p.m.
A. Policies for Approval—110.10 School Committee: Member Ethics:
Ms. Brighty reviewed the changes made to the policy based on discussion
at the last school committee meeting. After some discussion, the
committee voted unanimously to approve the policy as amended.
400.05 Students: Student Fee Assessment for Participating in Athletic Programs:
Ms. Brighty reviewed the changes made to the policy based on discussion
at the last school committee meeting. The committee voted unanimously
to approve the policy as amended.
410.16 Students: Participation of Home-Educated Students in Athletics and Extra-Curricular Activities: Ms.
Brighty reviewed the changes made to the policy based on input from the
Athletic Director. The committee voted unanimously to approve the
policy as amended.
B. Discipline Policies for First Review—Dr. Hochman
reported that Alvin Morton, David Slovin and Wendy Kohler have been
working on the discipline policies. He noted that the schools do not
want a punitive environment and that the district does not espouse a
zero tolerance approach. Students must be dealt with as individuals.
Dr. Hochman then reviewed the definition of the PRISM discipline model,
which stands for Prevent, Plan, Respond, Intervene, Support and
Monitor.
420.01 Student Conduct: Ms. Brighty reviewed the changes
being proposed to this policy. Dr. Hochman reviewed the range of
disciplinary actions that can be taken related to the policy. There was
discussion around the wording of “compliance with authority.” Dr.
Hochman explained that compliance with authority is a safety issue for
our students.
410.12 Student Suspension: Ms. Brighty reviewed the
changes being proposed to this policy. A question was raised and
discussion followed regarding due process, suspension, advocacy, and
parental/guardian notification. Dr. Hochman stated that we must pay
attention to due process, but that we will not stop a process in order
to wait for parental/guardian notification.
410.13 Student Expulsion: Ms. Brighty reviewed the
changes being proposed to this policy. Ms. Ecclestone asked for
clarification regarding the terms expulsion and exclusion. Dr. Hochman
noted that we have been advised to use “expulsion” by our legal
counsel. Ms. Brighty suggested that language be added to include the
role and responsibility of the School Committee in issues of expulsion,
as it is required by law.
410.15 Students: Sexual Harassment: Ms. Brighty reviewed the changes being proposed to this policy.
Ms. Brewer asked to include sexual orientation in the topic of
sexual harassment and the committee agreed to include this language.
420.02 Student Dress and Grooming: Ms. Brighty reviewed the changes being proposed to this policy.
It was noted that administrators or their designee may develop
guidelines for this policy. It was suggested that the last paragraph be
deleted and the committee agreed.
420.04 Corporal Punishment: Ms. Brighty reviewed the
changes being proposed to this policy. It was noted that this policy
needs to cross-reference the policy on restraint.
420.05 Interrogation and Searches: Ms. Brighty will review this policy and make changes as necessary.
5. New Business 7:26 p.m.
A. FY07 Budget Summary—Rob Detweiler stated that the
Region ended FY06 in the black. He distributed and reviewed an update
regarding the FY07 budget. At a future meeting, he will request a vote
by the committee approving the updated FY07 budget. Mr. Detweiler also
noted that the district is in the process of refinancing the debt on
the high school and other debts. This is a time sensitive process and
he will be calling on the committee to reconvene in a special session
to vote to approve the refinancing.
6. Reports 7:45 p.m.
A. High School Improvement Plan—Mark Jackson,
experiencing technical difficulties, used two desktop computers to
share information regarding the High School Improvement Plan with the
School Committee. He distributed the school goals in hard copy. Mr.
Jackson reviewed the “Core Habits,” noting that the High School is
seeking to achieve consensus amongst core teachers (teachers teaching
the same subject) that all students are learning the same material, are
being assigned the same homework, and are reaching the same educational
goals. He stated that “advocacy to be balanced with inquiry is a
descriptive phrase that will guide the high school. Mr. Churchill
noted that Mr. Jackson’s goals are fabulous and show respect for the
teachers, students and all others participants. Ms. Ecclestone asked
about attendance during fire drills. Mr. Jackson suggested that they
did very well at this during the past year. He noted that there are
safety captains in place for the upcoming year who have a role in
taking attendance after a drill is over. Mr. Jackson noted that he is
using the Parent Center to get the message out that parents are
responsible for getting their children up on time each morning, fed and
to school on time. He asks that all adults make no apology for having
this expectation, noting that this helps to ensure that all students a
chance to fully participate and be successful learners.
7. School Committee Planning 9:40 p.m.
A. Sub-Committee Reports
B. Calendar Review—Jere Hochman shared information about
the Latino student initiative. The next meeting is August 24, 2006 in
the Middle School library. The next School Committee meeting is August
29 and will require an Executive Session for both Amherst and the
Region.
C. Items for Upcoming Meetings—district goals, school
updates, reorganization of the committee Ms. Jorgensen announced she
will be stepping down as Regional School Committee chair due to
additional professional responsibilities.
8. Adjournment 9:52 p.m.
The committee voted unanimously to adjourn at 9:52 p.m.
Respectfully submitted,
Rachel Bowen
Approved 9-12-06
Meeting minutes from 2006-2007 are listed below. For minutes from the current academic year, see www.arps.org/minutes.
Minutes of PelhamSchool Committee Meeting
December 14, 2006
Present: Michael Hussin, Chair- Tracy Farnham Maureen Ecclestone- Supt. Jere Hochman
Rena Moore Bill Martell—Selectman John Trickey —Finance Committee
Paul Bailin Ellen Leuchs Elaine Fronhoffer Lynn Smith Ruth Carolan
Ryan Gwyther Julie Rice Dewalt Paul Lipman Kelly Knight
|
Call to Order, and Welcome |
Michael Hussin called the meeting to order at 7:02 PM. |
|
Minutes |
Minutes of November 7, 2006 were approved as written. |
|
Announcements and Public Comment |
Supt. Hochman announced that he had visited math classrooms in 3-10 |
|
Superintendent and Principal Update |
Captain Clean (Paul Lipman) visited the school committee and explained |
|
Unfinished Business |
School Policy Update—The following policies were approved as written: |
|
New Business |
Michael Hussin presented some background information about charter
Spanish Language Program Initiative:
Finance Committee Budget Guidelines: |
|
Reports |
None |
|
School Committee Planning |
A. Calendar Review—Future school meetings: Jan. 4, Feb. 1, Mar. 1, April 5, May 3, June 7. B. Items for Upcoming Meeting: World Language in the Elementary School C. Sub Committee Reports |
|
Adjournment |
Michael Hussin adjourned the meeting at 8:55 PM. |
|
Next Meeting |
Thursday, January 4, 2006 at 7:00 PM in the Community Room. |
Minutes of PelhamSchool Committee Meeting
November 2, 2006
Present: Michael Hussin, Chair- Tracy Farnham Maureen Ecclestone- Supt. Jere Hochman
Rena Moore Bill Martell—Selectman Rob Detweiler John Trickey —Finance Committee
Michael Carolan Debbie Jacque
|
Call to Order, and Welcome |
Michael Hussin called the meeting to order at 7:01 PM. |
|
Minutes |
Minutes of October 5, 2006 were approved as written. |
|
Announcements and Public Comment |
. |
|
Superintendent and Principal Update |
Supt. Hochman introduced Debbie Jacque, Pelham Kindergarten teacher, |
|
Unfinished Business |
School Policy Update—The following policies were approved as written: |
|
New Business |
Budget Projection, 2007-2011:
FY07 Budget Update—Rob
HEC: Michael Hussin recused |
|
Reports |
None |
|
School Committee Planning |
A. Calendar Review—Future school committee meetings: December 14, B. Items for Upcoming Meeting: World Language in the Elementary School, AYP/MCAS C. Sub Committee Reports |
|
Adjournment |
Michael Hussin adjourned the meeting at 8:53 PM. |
|
Next Meeting |
Thursday, December 14, 2006 at 7:00 PM in PelhamSchoolArtRoom. |
Minutes of PelhamSchool Committee Meeting—October 5, 2006
Present: Michael Hussin, Chair--absent Tracy Farnham Maureen Ecclestone Supt. Jere Hochman—absent
Rena Moore Ruth Carolan
|
Call to Order |
Maureen Ecclestone called the meeting to order at 7:03 PM. |
|
Minutes |
Minutes of September 7th meeting were not available. |
|
Announcements and Public Comment |
Rena Moore reported that several parents had expressed concerns about |
|
Superintendent and Principal Update |
Rena Moore reported that the Curriculum Nights were well attended. The |
|
Unfinished Business |
Maureen Ecclestone moved to delete policy 400.07 Students: Administering Medicines to Students, And Tracy Farnham seconded the motion. This policy no longer meets state guidelines. Motion to delete the policy carried 2-0. Maureen Ecclestone asked that policy 400.14 Non-custodial Parents'
Rights be tabled until the next meeting. The state has issued new
Rena Moore reported that the district is
|
|
New Business |
None
|
|
School Committee Planning |
A. Calendar Review—Future school committee meetings: October 5,
B. Items for Upcoming Meeting: In November: C. Sub Committee Reports
|
|
Adjournment |
Maureen Ecclestone adjourned the meeting at 7:10 PM. |
|
Next Meeting |
Thursday, November 2, 2006 at 7:00 PM in the Pelham Community Room. |
Minutes of PelhamSchool Committee Meeting
September 8, 2005
Present:
Michael Hussin, Chair; Tracy Farnham; Maureen
Ecclestone; Jere Hochman; Rena Moore; Phyllis Lehrer, Press; Richard
Hall, Selectman
|
Call to Order |
Michael Hussin called the meeting to order at 7:45 PM. |
|
Minutes |
Minutes of June 22, 2005 unavailable. |
|
Announcements and Public Comment |
Michael said that he and Jere had been at PelhamSchool on the first day |
|
Superintendent’s Update |
The Superintendent shared the list of Pelham graduates and the colleges |